THD Design Group Inc is hiring: Administrative Assistant in Chesterfield

Overview

THD Design Group is seeking a full-time Administrative Assistant to support Civil Design, Geotechnical Engineering, Land Surveying and Construction Management for public and private sector projects.

Responsibilities

• Invoice and payment processing: process vendor invoices, ensure accuracy and timely payment; prepare and process customer invoices, track payments, and follow up on overdue accounts.
• Proposal and order processing: process proposals accurately and efficiently, coordinate with project managers; manage the flow of project documentation, ensuring documents are reviewed, approved, and distributed in a timely manner; maintain an organized filing system (physical and electronic).
• Communication and liaison: facilitate effective communication within the Civil Design team and with accounting, field crews, and executive team; act as a liaison between the Civil Design team and external stakeholders (clients and contractors); coordinate timesheets with field crews as part of the project scope.

Qualifications

• Minimum of 2 years of experience in an administrative or project coordination role, preferably in the civil engineering or construction industry.
• Familiarity with civil design processes and terminology preferred.
• Accounts receivable/collections experience a plus.

Skills

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and project management software.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Strong analytical skills and ability to interpret data.

Compensation and Benefits

• Compensation commensurate with background and experience; eligible for our full-time benefits package after introductory period.
• Paid Time Off / Paid Holidays
• Medical, Dental, and Vision Insurance
• 401K with employer matching

THD Design Group is an Equal Opportunity / Affirmative Action Employer committed to a diverse workforce. Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity

Job Posted by ApplicantPro

Job Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Civil Engineering

O'Fallon, MO

$69,000 - $107,000

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