Administrative Assistant Job at U.S. Federal Solutions, Inc. in Manhattan

Overview

We are seeking an Administrative and Business Management Specialist to support the National Bio and Agro-Defense Facility (NBAF). In this role, you will provide a blend of administrative, financial, and program support that helps the organization operate smoothly. You will work closely with leadership to manage budgets, oversee compliance, coordinate performance processes, and support day-to-day business operations.

Key Responsibilities

• Compile, analyze, and reconcile financial data to support annual budgets, expense tracking, and reporting
• Review and process obligating documents, invoices, travel vouchers, and purchase orders, ensuring accuracy and compliance
• Maintain accountability for assets and property by updating records in federal inventory systems and coordinating proper disposal
• Support the Administrative Officer in developing policies, reports, and business plans that align with USDA and federal requirements
• Coordinate performance management processes, including appraisals, quarterly reviews, and compliance with mandatory requirements
• Track and manage personnel security documentation, including background investigations and re-investigations
• Provide technical and analytical support to leadership for planning, reporting, and decision-making
• Draft, edit, and prepare reports, correspondence, and other communications for management and stakeholders

Work Schedule, Location, and Travel

• Onsite
• Normal office hours are 07:30 to 17:00 Monday through Friday

Requirements

Security Clearance

• US Citizenship
• Public Trust Preferred

Qualifications

• 1 to 3 years of administrative support experience
• Strong organizational, time management, and communication skills
• Proficiency with Microsoft Office 365 (Word, Excel, PowerPoint, Outlook)
• Experience with budgeting, accounting, or financial data analysis
• Ability to handle confidential information and ensure compliance with federal standards
• Attention to detail and the ability to learn new systems and processes quickly

• Experience supporting federal programs or contracts
• Knowledge of government performance management, personnel security, or property management processes
• Background in bookkeeping, billing, or general accounting

Why Join

This role gives you the opportunity to contribute directly to the mission of NBAF, a national leader in protecting agriculture and public health. You'll be part of a collaborative team environment where your administrative and business management expertise supports critical federal operations. If you're looking for meaningful work with real impact, this is a rewarding opportunity to grow your career.

Benefits

• Employer-provided paid Medical / Dental / Vision insurance
• Employer matching 401K plan
• PTO
• 11 Federal Holidays
• Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance