Receptionist Job at Tarlton Corporation in St. Louis

Tarlton Corporation has served as a St. Louis-based general contracting and construction management firm since 1946. We have built strong ties to the region, excellent working relationships with a wide-ranging list of established and new clients, a commitment to project and workforce diversity, and a carefully laid foundation to promote continued growth. Tarlton is a Women's Business Enterprise as certified by the City of St. Louis, State of Missouri and Women's Business Enterprise National Council.

Tarlton is a closely held, client-driven corporation employing an average of 300 people. Our organizational structure is relatively flat so clients and personnel can benefit from continual access to our executives, who take an active role in all Tarlton operations. Our range of preconstruction and construction services in the commercial, institutional, industrial, life sciences, healthcare and concrete markets is extensive. Tarlton works on projects diverse in scope and size, in both renovation and new construction. Our philosophy is simple: Take care of the client first and treat others as we would like to be treated. No project is too large or too small if it’s work a client wants completed.

About the Role

The Receptionist at Tarlton serves as the first point of contact for all visitors, clients, contractors, and employees at the company, playing a vital role in establishing a positive and professional atmosphere. As the face of the company, this position is responsible for greeting and assisting everyone who enters the office, ensuring they feel welcomed and addressed promptly. In addition to being the initial touchpoint for visitors, the receptionist is tasked with managing the front desk area, which includes answering phone calls, directing inquiries, and providing general information about the company and its services. By performing these key responsibilities, the receptionist contributes to maintaining a productive and professional work environment for everyone.

Responsibilities

• Greet all visitors, clients, contractors, and vendors in a friendly, professional, and efficient manner, ensuring that all interactions reflect the company’s standards of excellence.
• Answer the phone, screen calls, and direct them to the appropriate department or personnel.
• Take detailed messages when necessary and ensure timely follow-up by the appropriate staff member.
• Maintain an organized and presentable front desk, ensuring it is always stocked with necessary supplies.
• Ensure all visitors sign in and out before entering areas of the office.
• Assist office staff with various administrative duties as needed.
• Maintain and organize all files, both physical and electronic.
• Monitor and help with the procurement of beverages and snacks for the office, ensuring that supplies are always well-stocked and readily available.
• Coordinate with coffee and soda machine vendors and handle service requests.
• Prepare and maintain accurate records of all inbound and outbound correspondence, including vendor invoices, client contracts, and project correspondence.
• Assist in the coordination of internal office events, meetings, or conferences, including reserving conference rooms, ordering refreshments, and setting up necessary equipment.
• Serve as a point of contact for employees seeking information or resources from different departments or team members.
• Help with other general office operations, including photocopying, scanning, faxing, sorting/distributing mail, and shipping packages.
• Manage the postage meter and keep records of postage, courier services, and related expenses, ensuring accurate documentation for budgeting purposes.
• Order all mail supplies and manage the service of the mail machine.
• Other duties as assigned.

Qualifications

High school diploma or equivalent required; Associate degree in business administration, office management, or related field preferred. At least 3-5 years of experience in an office receptionist or administrative support role, with construction industry experience preferred but not required. Effective communication skills, both verbal and written. Ability to multitask and manage a variety of responsibilities simultaneously. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong organizational and time-management skills. Ability to maintain confidentiality and manage sensitive information appropriately. Excellent customer service and interpersonal skills. Basic understanding of office equipment (copiers, fax machines, etc.).

Required Skills

• Effective communication skills, both verbal and written.
• Ability to multitask and manage a variety of responsibilities simultaneously.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time-management skills.
• Ability to maintain confidentiality and manage sensitive information appropriately.
• Excellent customer service and interpersonal skills.
• Basic understanding of office equipment (copiers, fax machines, etc.) and construction industry-specific tools or software is a plus.
• Ability to work independently and as part of a team.

Equal Opportunity Statement

Tarlton is committed to providing a work environment that is inclusive, diverse, and free from discrimination. We are an equal opportunity employer and make employment decisions based on qualifications, merits, and business needs. We do not discriminate against any employee or applicant based on race, color, national origin, sex, gender identity, sexual orientation, age, disability, religion, veteran status, genetic information, or any other characteristic protected by federal, state, or local laws. We believe that a diverse workforce enhances our ability to serve our clients and communities, and we actively seek to recruit individuals from a variety of backgrounds and experiences.

Tarlton is not accepting resumes from recruiters, headhunters, contract recruiters, search firms, or employment agencies at this time. Unsolicited resumes will be considered the property of Tarlton, and the Company will not be obligated to pay any referral or placement fees.