Nixon Peabody LLP
Overview
Join to apply for the
Lead Facilities Coordinator
role at
Nixon Peabody LLP . Location: Chicago, IL. This is a firm-wide role with specific tasks, procedures and functional area assignments that may differ slightly by office. An onsite work arrangement is required for this position, and the anticipated schedule is Monday through Friday, 8:30AM - 5PM CT. Essential Job Responsibilities
Oversee and maintain all office facilities and furnishings. Handle day-to-day repairs to furniture and equipment. Work directly with vendors to supervise installations and complex repairs of equipment and furniture, address heating & cooling, lighting and other facility related issues. Maintain furniture and equipment inventories and tracking system. Perform daily walkthrough of facility space to identify, document and resolve issues. Coordinate facilities related issues with the building management and maintenance teams, ensuring timely repairs and upkeep. Coordinate with cleaning crew to maintain service standards in line with the Firm’s expectations. Work closely with the Office Administrator and building security for any security related issues. Oversee the coordination of fire safety team – including the fire safety, emergency response and CPR/AED training. Coordinate office planning duties address workspace area standards and ergonomic issues. In collaboration with the Office Administrator, assess current and future needs for office space, furniture and equipment. Monitor the quality of the work environment. Maintain office space inventory records. Work closely with the Office Administrator in coordinating office moves. Participate in the preparation of bid packages and purchase orders and the awarding of contracts. Assist with office-wide communications regarding move procedures, dates and other details to office personnel through memos, e-mails and meetings. Lay out office floor plans and supervise the packing of offices prior to moves. Support Office Administrator in the coordination of all office renovations. Communicate with building security and building maintenance to share vital information with respect to vendor and project needs and updates. Maintain supply inventory using on-line systems (e.g., coffee, food/beverage, envelopes, letterhead, etc.). Direct deliveries to the appropriate dock or staging area. As needed, negotiate preferred pricing with vendors and NP Procurement team, and make local retail purchases when necessary. Oversee office maintenance and housekeeping tasks; coordinate conference room setups upkeep, including stocking supplies and arranging furniture. Assist with meeting preparation. Be a member of the hospitality team, liaise across departments to ensure a positive experience for visitors and clients. Ensure all hoteling offices are thoroughly cleaned and sanitized, all computer related equipment is available and functioning, general office supplies are stocked, nameplates installed, and the room is ready to accommodate visitors. Support office seating plans (floor maps) and space coordination for new hires and internal moves. Lead general onboarding support including workspace prep and orientation logistics. Provide and/or coordinate back-up coverage to reception/hospitality; may manage workflow in mailroom, copy center and fax department when needed. Assist with other projects as directed by the Office Administrator. Qualifications
Associates Degree preferred. Work experience in lieu of a degree will be considered. 3-5 years of experience in facilities and/or maintenance required. Thorough understanding of office services and facilities maintenance including inventory, budgeting, and vendor management. Excellent customer service skills. Demonstrated leadership ability and record of making sound decisions. Strong planning and organizational skills, including the ability to manage a number of projects concurrently. Demonstrated ability of taking a proactive approach and willingness to provide hands-on assistance as required. Ability to work independently and as part of a team interacting with all levels of firm personnel. Excellent communication skills, both written and verbal. Solid working knowledge of Microsoft Suite with strong technical aptitude to quickly learn and navigate firm-specific applications including Workspace, OfficeMaps, and Chrome River. Ability to work overtime as needed, including early morning/weekends to accommodate vendor work, and evenings to assist with event breakdowns. Compensation & Benefits
In accordance with applicable Federal and State laws, the anticipated annual salary range for this position in Chicago, IL is $61,000 to $86,900. This role may be eligible for additional contingent compensation based on performance and other factors. Nixon Peabody’s good faith salary range is provided at posting time. Equal Opportunity
Nixon Peabody LLP is an Equal Opportunity / Affirmative Action Employer: Disability / Veteran. We do not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, or any other characteristic protected by applicable law. We participate in E-Verify as required by Federal law. Job Function & Seniority
Seniority level: Mid-Senior level Employment type: Full-time Job function: Management and Manufacturing Industries: Law Practice
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Join to apply for the
Lead Facilities Coordinator
role at
Nixon Peabody LLP . Location: Chicago, IL. This is a firm-wide role with specific tasks, procedures and functional area assignments that may differ slightly by office. An onsite work arrangement is required for this position, and the anticipated schedule is Monday through Friday, 8:30AM - 5PM CT. Essential Job Responsibilities
Oversee and maintain all office facilities and furnishings. Handle day-to-day repairs to furniture and equipment. Work directly with vendors to supervise installations and complex repairs of equipment and furniture, address heating & cooling, lighting and other facility related issues. Maintain furniture and equipment inventories and tracking system. Perform daily walkthrough of facility space to identify, document and resolve issues. Coordinate facilities related issues with the building management and maintenance teams, ensuring timely repairs and upkeep. Coordinate with cleaning crew to maintain service standards in line with the Firm’s expectations. Work closely with the Office Administrator and building security for any security related issues. Oversee the coordination of fire safety team – including the fire safety, emergency response and CPR/AED training. Coordinate office planning duties address workspace area standards and ergonomic issues. In collaboration with the Office Administrator, assess current and future needs for office space, furniture and equipment. Monitor the quality of the work environment. Maintain office space inventory records. Work closely with the Office Administrator in coordinating office moves. Participate in the preparation of bid packages and purchase orders and the awarding of contracts. Assist with office-wide communications regarding move procedures, dates and other details to office personnel through memos, e-mails and meetings. Lay out office floor plans and supervise the packing of offices prior to moves. Support Office Administrator in the coordination of all office renovations. Communicate with building security and building maintenance to share vital information with respect to vendor and project needs and updates. Maintain supply inventory using on-line systems (e.g., coffee, food/beverage, envelopes, letterhead, etc.). Direct deliveries to the appropriate dock or staging area. As needed, negotiate preferred pricing with vendors and NP Procurement team, and make local retail purchases when necessary. Oversee office maintenance and housekeeping tasks; coordinate conference room setups upkeep, including stocking supplies and arranging furniture. Assist with meeting preparation. Be a member of the hospitality team, liaise across departments to ensure a positive experience for visitors and clients. Ensure all hoteling offices are thoroughly cleaned and sanitized, all computer related equipment is available and functioning, general office supplies are stocked, nameplates installed, and the room is ready to accommodate visitors. Support office seating plans (floor maps) and space coordination for new hires and internal moves. Lead general onboarding support including workspace prep and orientation logistics. Provide and/or coordinate back-up coverage to reception/hospitality; may manage workflow in mailroom, copy center and fax department when needed. Assist with other projects as directed by the Office Administrator. Qualifications
Associates Degree preferred. Work experience in lieu of a degree will be considered. 3-5 years of experience in facilities and/or maintenance required. Thorough understanding of office services and facilities maintenance including inventory, budgeting, and vendor management. Excellent customer service skills. Demonstrated leadership ability and record of making sound decisions. Strong planning and organizational skills, including the ability to manage a number of projects concurrently. Demonstrated ability of taking a proactive approach and willingness to provide hands-on assistance as required. Ability to work independently and as part of a team interacting with all levels of firm personnel. Excellent communication skills, both written and verbal. Solid working knowledge of Microsoft Suite with strong technical aptitude to quickly learn and navigate firm-specific applications including Workspace, OfficeMaps, and Chrome River. Ability to work overtime as needed, including early morning/weekends to accommodate vendor work, and evenings to assist with event breakdowns. Compensation & Benefits
In accordance with applicable Federal and State laws, the anticipated annual salary range for this position in Chicago, IL is $61,000 to $86,900. This role may be eligible for additional contingent compensation based on performance and other factors. Nixon Peabody’s good faith salary range is provided at posting time. Equal Opportunity
Nixon Peabody LLP is an Equal Opportunity / Affirmative Action Employer: Disability / Veteran. We do not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, or any other characteristic protected by applicable law. We participate in E-Verify as required by Federal law. Job Function & Seniority
Seniority level: Mid-Senior level Employment type: Full-time Job function: Management and Manufacturing Industries: Law Practice
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