Lattice
About the Role
As a Senior Executive Assistant at Lattice, you will work closely with top-level Executives to help enhance productivity and efficiency. You are a proactive problem solver with exceptional communication skills and meticulous attention to detail. This role reports to the Lead Executive Assistant and will be supporting two to three members of our Executive Leadership Team. This role is onsite in our San Francisco office ~2 days per week.
What You Will Do
Maintain Executive calendars and make recommendations with regard to time management, prioritization, and business needs
Ensure the Executive is prepared for upcoming meetings, presentations, and projects by proactively gathering the materials necessary
Contribute to team meetings and off-sites by assisting and sometimes leading the planning, taking notes, and moving relevant action items forward
Find new and efficient ways to maximize your Executives\' time, including weekly reporting, goal-tracking, and team meetings
Own your Executive’s team operating calendar and coordinate, and sometimes own, recurring events such as All Hands or quarterly goal setting processes
Partner with internal teams to ensure cross-functional alignment on projects, company milestones, and internal events
Act as a liaison for assigned Executives, relaying and exchanging information with others, including Board members, investors, senior leaders, customers and clients, and other organizations or constituents
Book appropriate domestic and international travel, handling travel policies, taking into account visas, costs, and proper documentation
Coordinate various projects that support the greater organization, leveraging AI to streamline projects, automate routine tasks, and enhance cross-functional collaboration while maintaining data security and confidentiality
What You Will Bring To The Table
You have 7+ years of experience as an Executive Assistant for C-level Executives
You have experience supporting multiple Executives
You are highly motivated and organized with strong attention to detail
You are able to work effectively and prioritize with minimal supervision
You have clear written and verbal communication skills, and the ability to communicate with all levels of leadership across multiple time zones
You are a strong multi-tasker with an appreciation for the challenges of supporting a growing team with diverse personalities in a hybrid and remote working environment
You have the ability to prioritize and handle multiple assignments at any given time while anticipating the needs of others
You have strong relationship management skills, the ability to build a personal network throughout the company, and the ability to work well with a variety of personalities
You have experience performing administrative work that requires analysis, initiative, and discretion
You are able to adapt in response to changing priorities and needs
You have a passion to learn and contribute
You are proficient in using Google Suite, Slack, Asana, and Apple products
The estimated annual cash salary for this role is $127,500 - $159,500. This position is also eligible for incentive stock options, subject to the terms of Lattice’s applicable plans.
Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: Medical insurance; Dental insurance; Vision insurance; Life, AD&D, and Disability Insurance; Emergency Weather Support; Wellness Apps; Paid Parental Leave, Paid Time off inclusive of holidays and sick time; Commuter & Parking Accounts; Lunches in the Office; Internet and Phone Stipend; One time WFH Office Set-Up Stipend; 401(k) retirement plan; Financial Planning; Learning & Development Budget; Sabbatical Program; and Invest in Your People Fund
Note on Pay Transparency: Lattice provides an estimate of the compensation for roles that may be hired as required by state regulations. Compensation may vary based on location, individual candidate skills and qualifications, and individual candidate experience. Lattice leverages current market data to determine compensation, so posted compensation figures are subject to change as new market data becomes available. The salary, other compensation, and benefits information is accurate as of the date of this posting. Lattice reserves the right to modify this information at any time, subject to applicable law.
About Lattice Lattice is a people success platform that offers performance reviews, employee engagement surveys, real-time feedback, weekly check-ins, goal setting, and career planning to help companies focus on employee development, growth, and engagement. Lattice is an equal opportunity employer; committed to a community of inclusion, and an environment free from discrimination, harassment, and retaliation. By clicking the "Submit Application" button below, you consent to Lattice processing your personal information for the purpose of assessing your candidacy for this position in accordance with Lattice's Job Applicant Privacy Policy.
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What You Will Do
Maintain Executive calendars and make recommendations with regard to time management, prioritization, and business needs
Ensure the Executive is prepared for upcoming meetings, presentations, and projects by proactively gathering the materials necessary
Contribute to team meetings and off-sites by assisting and sometimes leading the planning, taking notes, and moving relevant action items forward
Find new and efficient ways to maximize your Executives\' time, including weekly reporting, goal-tracking, and team meetings
Own your Executive’s team operating calendar and coordinate, and sometimes own, recurring events such as All Hands or quarterly goal setting processes
Partner with internal teams to ensure cross-functional alignment on projects, company milestones, and internal events
Act as a liaison for assigned Executives, relaying and exchanging information with others, including Board members, investors, senior leaders, customers and clients, and other organizations or constituents
Book appropriate domestic and international travel, handling travel policies, taking into account visas, costs, and proper documentation
Coordinate various projects that support the greater organization, leveraging AI to streamline projects, automate routine tasks, and enhance cross-functional collaboration while maintaining data security and confidentiality
What You Will Bring To The Table
You have 7+ years of experience as an Executive Assistant for C-level Executives
You have experience supporting multiple Executives
You are highly motivated and organized with strong attention to detail
You are able to work effectively and prioritize with minimal supervision
You have clear written and verbal communication skills, and the ability to communicate with all levels of leadership across multiple time zones
You are a strong multi-tasker with an appreciation for the challenges of supporting a growing team with diverse personalities in a hybrid and remote working environment
You have the ability to prioritize and handle multiple assignments at any given time while anticipating the needs of others
You have strong relationship management skills, the ability to build a personal network throughout the company, and the ability to work well with a variety of personalities
You have experience performing administrative work that requires analysis, initiative, and discretion
You are able to adapt in response to changing priorities and needs
You have a passion to learn and contribute
You are proficient in using Google Suite, Slack, Asana, and Apple products
The estimated annual cash salary for this role is $127,500 - $159,500. This position is also eligible for incentive stock options, subject to the terms of Lattice’s applicable plans.
Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: Medical insurance; Dental insurance; Vision insurance; Life, AD&D, and Disability Insurance; Emergency Weather Support; Wellness Apps; Paid Parental Leave, Paid Time off inclusive of holidays and sick time; Commuter & Parking Accounts; Lunches in the Office; Internet and Phone Stipend; One time WFH Office Set-Up Stipend; 401(k) retirement plan; Financial Planning; Learning & Development Budget; Sabbatical Program; and Invest in Your People Fund
Note on Pay Transparency: Lattice provides an estimate of the compensation for roles that may be hired as required by state regulations. Compensation may vary based on location, individual candidate skills and qualifications, and individual candidate experience. Lattice leverages current market data to determine compensation, so posted compensation figures are subject to change as new market data becomes available. The salary, other compensation, and benefits information is accurate as of the date of this posting. Lattice reserves the right to modify this information at any time, subject to applicable law.
About Lattice Lattice is a people success platform that offers performance reviews, employee engagement surveys, real-time feedback, weekly check-ins, goal setting, and career planning to help companies focus on employee development, growth, and engagement. Lattice is an equal opportunity employer; committed to a community of inclusion, and an environment free from discrimination, harassment, and retaliation. By clicking the "Submit Application" button below, you consent to Lattice processing your personal information for the purpose of assessing your candidacy for this position in accordance with Lattice's Job Applicant Privacy Policy.
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