Lattice is hiring: Senior Executive Assistant in San Francisco

Senior Executive Assistant

As a Senior Executive Assistant at Lattice, you will work closely with top-level Executives to help enhance productivity and efficiency. You are a proactive problem solver with exceptional communication skills and meticulous attention to detail.

This role reports to the Lead Executive Assistant and will be supporting two to three members of our Executive Leadership Team. This role is expected to be onsite in our San Francisco office ~2 days per week.

What You Will Do

1. Maintain Executive calendars and make recommendations with regard to time management, prioritization, and business needs
2. Ensure the Executive is prepared for upcoming meetings, presentations, and projects by proactively gathering the materials necessary
3. Contribute to team meetings and off-sites by assisting and sometimes leading the planning, taking notes, and moving relevant action items forward
4. Find new and efficient ways to maximize your Executives' time, including weekly reporting, goal-tracking, and team meetings
5. Own your Executive's team operating calendar and coordinate, and sometimes own, recurring events such as All Hands or quarterly goal setting processes
6. Partner with internal teams to ensure cross-functional alignment on projects, company milestones, and internal events
7. Act as a liaison for assigned Executives, relaying and exchanging information with others, including Board members, investors, senior leaders, customers and clients, and other organizations or constituents
8. Book appropriate domestic and international travel, handling travel policies, taking into account visas, costs, and proper documentation
9. Coordinate various projects that support the greater organization, leveraging AI to streamline projects, automate routine tasks, and enhance cross-functional collaboration while maintaining data security and confidentiality

What You Will Bring to the Table

• You have 7+ years of experience as an Executive Assistant for C-level Executives
• You have experience supporting multiple Executives
• You are highly motivated and organized with strong attention to detail
• You are able to work effectively and prioritize with minimal supervision
• You have clear written and verbal communication skills, and the ability to communicate with all levels of leadership across multiple time zones
• You are a strong multi-tasker with an appreciation for the challenges of supporting a growing team with diverse personalities in a hybrid and remote working environment
• You have the ability to prioritize and handle multiple assignments at any given time while anticipating the needs of others
• You have strong relationship management skills, the ability to build a personal network throughout the company, and the ability to work well with a variety of personalities
• You have experience performing administrative work that requires analysis, initiative, and discretion
• You are able to adapt in response to changing priorities and needs
• You have a passion to learn and contribute
• You are proficient in using Google Suite, Slack, Asana, and Apple products

About Lattice

Lattice is on a mission to build cultures where employees and their companies thrive. In an age where employees have more choices than ever before, businesses that put employees first are winning and Lattice is building the tools to empower those people-centric companies.

Lattice is a people success platform that offers performance reviews, employee engagement surveys, real-time feedback, weekly check-ins, goal setting, and career planning in a way that allows companies to focus on employee development, growth, and engagement yielding stronger employee retention, performance, and impact to the bottom line. Since launching in 2016, we have grown to over 5,000+ customers globally, including brands like Loom, Robinhood, and Gusto.

Lattice is committed to equal treatment and opportunity in all aspects of recruitment, selection, and employment without regard to gender, race, religion, national origin, ethnicity, disability, gender identity/expression, sexual orientation, veteran or military status, or any other category protected under the law. Lattice is an equal opportunity employer; committed to a community of inclusion, and an environment free from discrimination, harassment, and retaliation.