University of Washington
Overview
Job Description As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. Position Purpose
PacTrans is the Regional University Transportation Center (UTC) for Federal Region 10. PacTrans is primarily a research center focusing on developing human-centered and transformative multimodal mobility solutions for an equitable Pacific Northwest. Major goals and objectives of PacTrans include serving as Region 10’s research engine, applied technology showcase, workforce development base, education leader, information center, and collaboration platform. PacTrans is a consortium of transportation professionals and educators from six universities and colleges located around the Pacific Northwest: PSU, UAA, UI, UW, WSU, and NWIC. Over the past several years, PacTrans has developed and launched the PacTrans Workforce Development Institute (WDI) with two primary objectives: (1) to meet the short-term continuing training needs of regional and national partners, and (2) to engage in STEM outreach by offering teen and youth courses on transportation-related topics. The Program Coordinator will support the program goals of PacTrans and the WDI, reporting to the PacTrans Assistant Director and dividing their work time equally between the PacTrans and WDI programs. The PacTrans and WDI staff meet weekly to share progress and upcoming projects and events. Staff meet together and with program partners to collaborate on operating programs. Position Complexities
The program coordinator will work in a collaborative and high-functioning office. The ideal candidate will be able to manage multiple projects and processes while not allowing anything to slip through the cracks. This role is ideal for someone who is detail oriented and keeps track of programs and processes for program directors. Qualified candidates will have experience using management tools such as project management software to keep track of project details and processes. Position Dimensions and Impact on the University
PacTrans brings significant financial resources to the University and our department. The WDI is expanding course offerings to support the workforce needs of the region. It works broadly across campus to engage interdisciplinary approaches to solving transportation problems. Other departments collaborating with our Centers include Computer Science and Engineering, Electrical Engineering, Industrial Engineering, eScience, and Urban Planning. PacTrans has existed since 2012 and has a reputation for education and research excellence. Duties and Responsibilities
Program Coordination
Provide overall program coordination and support the PacTrans programs in collaboration with the Assistant Directors. Promote the program to targeted audiences, administer the application process, program marketing and outreach, and coordinate with service partners. Support the day-to-day operations of PacTrans and the Workforce Development Institute, including coordinating applications for the program, assisting with marketing, managing the CANVAS pages, and serving as a student liaison. Create and maintain a calendar of events and engagement opportunities for PacTrans and WDI. Regularly update and maintain documents to ensure alignment with PacTrans goals. Maintain a database of registration participants and CANVAS courses. Build a newsletter listserv from outreach event contacts. Coordinate purchasing of goods and services using Procard and eProcurement. Communicate with buyers and maintain lines of communication between vendors, purchasing, and faculty or staff. Process orders for supplies and maintain inventory of outreach kits. Repair, restock, and redesign outreach kits as needed. Review purchase requests for compliance with UW and funding agency policies. Resolve problems by coordinating with vendors and purchasers. Prepare purchase orders and other purchasing forms. Assist the WDI Assistant Director in managing the K-12 outreach program with regional and national visibility, supporting the broader mission of the UW in education, diversity, equity, and inclusion. Event Coordination
Independently manage logistics and instructor preparation for upcoming short courses. Update documents to reflect goals of PacTrans including DEI best practices. Manage event logistics including travel, schedule, room reservations, food and catering, announcements, and honorarium payments to speakers. Provide administrative support for PacTrans and WDI outreach and events such as short courses and annual conferences. Coordinate Summer Program and Outreach event logistics including travel, housing, meeting schedules, room reservations, food and catering, and announcements. Organize outreach events at K-12 schools. Provide administrative support for special meetings and events, reserve rooms, arrange catering, and provide equipment and materials. Assist with large meetings and conferences, attend planning meetings, help with post-event clean-up, and develop agendas, invitations, reports and surveys containing confidential information. Scheduling
Serve as the scheduler for PacTrans and WDI. Schedule meetings with attention to duration, travel time, and advance preparation. Communicate with faculty, staff, education partners, and external partners. Attend Advisory Board and Subcommittee meetings to take notes and deliverable report-outs. Other Duties
Participate in college/school meetings and committees. Serve on event teams for large events, conferences and summer programs. Other duties as assigned. Minimum Requirements
High school graduation or equivalent AND two years of experience in the program specialty. Desired Qualifications
Bachelor's degree; complex clerical knowledge; event coordination experience and/or managing logistics; strong communication and interpersonal skills; experience processing financial transactions; related work experience (2-3 years); UW Financial Systems including Workday, Catalog, etc.; expense reconciliation experience; event coordination experience; instructional design using Canvas LMS; ability to work independently and in a team environment. Compensation and Benefits
Pay Range Minimum : $46,332.00 annual Pay Range Maximum : $61,920.00 annual Benefits : For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/ Shift : First Shift (United States of America) Temporary or Regular?
This is a regular position FTE
(Full-Time Equivalent): 100.00% About The UW
Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment
The University of Washington is proud to be an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current or past employment. Disclosure is required under Washington state law.
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Job Description As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. Position Purpose
PacTrans is the Regional University Transportation Center (UTC) for Federal Region 10. PacTrans is primarily a research center focusing on developing human-centered and transformative multimodal mobility solutions for an equitable Pacific Northwest. Major goals and objectives of PacTrans include serving as Region 10’s research engine, applied technology showcase, workforce development base, education leader, information center, and collaboration platform. PacTrans is a consortium of transportation professionals and educators from six universities and colleges located around the Pacific Northwest: PSU, UAA, UI, UW, WSU, and NWIC. Over the past several years, PacTrans has developed and launched the PacTrans Workforce Development Institute (WDI) with two primary objectives: (1) to meet the short-term continuing training needs of regional and national partners, and (2) to engage in STEM outreach by offering teen and youth courses on transportation-related topics. The Program Coordinator will support the program goals of PacTrans and the WDI, reporting to the PacTrans Assistant Director and dividing their work time equally between the PacTrans and WDI programs. The PacTrans and WDI staff meet weekly to share progress and upcoming projects and events. Staff meet together and with program partners to collaborate on operating programs. Position Complexities
The program coordinator will work in a collaborative and high-functioning office. The ideal candidate will be able to manage multiple projects and processes while not allowing anything to slip through the cracks. This role is ideal for someone who is detail oriented and keeps track of programs and processes for program directors. Qualified candidates will have experience using management tools such as project management software to keep track of project details and processes. Position Dimensions and Impact on the University
PacTrans brings significant financial resources to the University and our department. The WDI is expanding course offerings to support the workforce needs of the region. It works broadly across campus to engage interdisciplinary approaches to solving transportation problems. Other departments collaborating with our Centers include Computer Science and Engineering, Electrical Engineering, Industrial Engineering, eScience, and Urban Planning. PacTrans has existed since 2012 and has a reputation for education and research excellence. Duties and Responsibilities
Program Coordination
Provide overall program coordination and support the PacTrans programs in collaboration with the Assistant Directors. Promote the program to targeted audiences, administer the application process, program marketing and outreach, and coordinate with service partners. Support the day-to-day operations of PacTrans and the Workforce Development Institute, including coordinating applications for the program, assisting with marketing, managing the CANVAS pages, and serving as a student liaison. Create and maintain a calendar of events and engagement opportunities for PacTrans and WDI. Regularly update and maintain documents to ensure alignment with PacTrans goals. Maintain a database of registration participants and CANVAS courses. Build a newsletter listserv from outreach event contacts. Coordinate purchasing of goods and services using Procard and eProcurement. Communicate with buyers and maintain lines of communication between vendors, purchasing, and faculty or staff. Process orders for supplies and maintain inventory of outreach kits. Repair, restock, and redesign outreach kits as needed. Review purchase requests for compliance with UW and funding agency policies. Resolve problems by coordinating with vendors and purchasers. Prepare purchase orders and other purchasing forms. Assist the WDI Assistant Director in managing the K-12 outreach program with regional and national visibility, supporting the broader mission of the UW in education, diversity, equity, and inclusion. Event Coordination
Independently manage logistics and instructor preparation for upcoming short courses. Update documents to reflect goals of PacTrans including DEI best practices. Manage event logistics including travel, schedule, room reservations, food and catering, announcements, and honorarium payments to speakers. Provide administrative support for PacTrans and WDI outreach and events such as short courses and annual conferences. Coordinate Summer Program and Outreach event logistics including travel, housing, meeting schedules, room reservations, food and catering, and announcements. Organize outreach events at K-12 schools. Provide administrative support for special meetings and events, reserve rooms, arrange catering, and provide equipment and materials. Assist with large meetings and conferences, attend planning meetings, help with post-event clean-up, and develop agendas, invitations, reports and surveys containing confidential information. Scheduling
Serve as the scheduler for PacTrans and WDI. Schedule meetings with attention to duration, travel time, and advance preparation. Communicate with faculty, staff, education partners, and external partners. Attend Advisory Board and Subcommittee meetings to take notes and deliverable report-outs. Other Duties
Participate in college/school meetings and committees. Serve on event teams for large events, conferences and summer programs. Other duties as assigned. Minimum Requirements
High school graduation or equivalent AND two years of experience in the program specialty. Desired Qualifications
Bachelor's degree; complex clerical knowledge; event coordination experience and/or managing logistics; strong communication and interpersonal skills; experience processing financial transactions; related work experience (2-3 years); UW Financial Systems including Workday, Catalog, etc.; expense reconciliation experience; event coordination experience; instructional design using Canvas LMS; ability to work independently and in a team environment. Compensation and Benefits
Pay Range Minimum : $46,332.00 annual Pay Range Maximum : $61,920.00 annual Benefits : For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/ Shift : First Shift (United States of America) Temporary or Regular?
This is a regular position FTE
(Full-Time Equivalent): 100.00% About The UW
Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment
The University of Washington is proud to be an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current or past employment. Disclosure is required under Washington state law.
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