MidFirst Business Credit, Inc.
Corporate Facilities Contract Administrator
MidFirst Business Credit, Inc., Oklahoma City, Oklahoma, United States, 73116
625 Grand
625 NW Grand Blvd
Oklahoma City, OK 73118, USA
The Real Estate Contract Administrator will act as the central point of contact for a wide range of stakeholders, both internal and external, including Legal, Supplier Management, Facilities Management, and Real Estate Departments, as well as third-party vendors and their insurance agents. They are responsible for coordinating the entire contract lifecycle, from vendor vetting and onboarding, execution, and administration, to obtaining competitive pricing and maintaining accurate documentation. Position Responsibilities Include: Work with internal departments in the vetting process of new vendors, including obtaining necessary documentation, inputting information into the supplier management system, and ensuring completion of steps by vendors. Review contracts to ensure accuracy, clarity, and adherence to company policies and business terms. Serve as the department point of contact both internally and externally, understanding the needs and expectations of the bank, advocating for favorable contract terms, and communicating with internal business partners and third-party potential suppliers. Maintain organized records of all contracts and manage contract amendments or renewals for hundreds of contracts across multiple markets nationwide. Manage contract templates to expedite the contract development process. Work with vendors to ensure all necessary documentation is provided to MidFirst, such as Certificates of Insurance, Non-Disclosure Agreements, Background Checks, and backups for work proposed or completed. Ensure all conditions outlined within contracts are met. Set up, maintain, renew, revise, and terminate automatic payments for vendors as necessary, and be able to report on those terms and payments at any time. Assist in evaluating current contracts by collaborating with Facilities and Real Estate teams to discuss vendor performance, responsiveness, and pricing, to determine whether to continue or terminate contracts. Communicate contract terms with relevant stakeholders, address queries, and collaborate with legal and procurement teams. Position Requirements: A minimum of 2-3 years of relevant business experience plus a bachelors degree in Business, Real Estate, Legal Studies, or a related field; or 3-5 years of relevant business experience in lieu of a degree. Successful Candidates will also possess: Familiarity with corporate service contracts Basic accounting skills, including utilizing MS Excel to track payments and budgets Proficiency in MS Outlook, Excel, Word, and email; familiarity with contract management systems and relevant software is a plus Diligence: meticulous review and documentation of contracts to ensure completeness and compliance from vendors Excellent communication skills to effectively convey contract terms and facilitate negotiations Strong organizational and time management skills to handle multiple contracts and deadlines efficiently Qualifications
Skills
Behaviors
Motivations: Education
Experience
Licenses & Certifications
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr
The Real Estate Contract Administrator will act as the central point of contact for a wide range of stakeholders, both internal and external, including Legal, Supplier Management, Facilities Management, and Real Estate Departments, as well as third-party vendors and their insurance agents. They are responsible for coordinating the entire contract lifecycle, from vendor vetting and onboarding, execution, and administration, to obtaining competitive pricing and maintaining accurate documentation. Position Responsibilities Include: Work with internal departments in the vetting process of new vendors, including obtaining necessary documentation, inputting information into the supplier management system, and ensuring completion of steps by vendors. Review contracts to ensure accuracy, clarity, and adherence to company policies and business terms. Serve as the department point of contact both internally and externally, understanding the needs and expectations of the bank, advocating for favorable contract terms, and communicating with internal business partners and third-party potential suppliers. Maintain organized records of all contracts and manage contract amendments or renewals for hundreds of contracts across multiple markets nationwide. Manage contract templates to expedite the contract development process. Work with vendors to ensure all necessary documentation is provided to MidFirst, such as Certificates of Insurance, Non-Disclosure Agreements, Background Checks, and backups for work proposed or completed. Ensure all conditions outlined within contracts are met. Set up, maintain, renew, revise, and terminate automatic payments for vendors as necessary, and be able to report on those terms and payments at any time. Assist in evaluating current contracts by collaborating with Facilities and Real Estate teams to discuss vendor performance, responsiveness, and pricing, to determine whether to continue or terminate contracts. Communicate contract terms with relevant stakeholders, address queries, and collaborate with legal and procurement teams. Position Requirements: A minimum of 2-3 years of relevant business experience plus a bachelors degree in Business, Real Estate, Legal Studies, or a related field; or 3-5 years of relevant business experience in lieu of a degree. Successful Candidates will also possess: Familiarity with corporate service contracts Basic accounting skills, including utilizing MS Excel to track payments and budgets Proficiency in MS Outlook, Excel, Word, and email; familiarity with contract management systems and relevant software is a plus Diligence: meticulous review and documentation of contracts to ensure completeness and compliance from vendors Excellent communication skills to effectively convey contract terms and facilitate negotiations Strong organizational and time management skills to handle multiple contracts and deadlines efficiently Qualifications
Skills
Behaviors
Motivations: Education
Experience
Licenses & Certifications
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr