AVEVA Software
Overview
AVEVA is creating software trusted by over 90% of leading industrial companies. Job Title
- Legal Administrative Assistant Job Location
- San Leandro, CA Employment Type
- Hybrid- Part-Time Salary Range
- $69,800.00 - $116,400.00 This pay range represents the minimum and maximum compensation that the position offers, and final compensation can vary within the range depending on work location, job experience, skills, and relevant educational attainment and/or training. The Job
This role supports the Legal Team in the Americas. The role will provide administrative support. The role is based in San Leandro (hybrid with a 50% in-office requirement) and will report to the VP, Legal Sales and will contribute to the efficient running of the Legal department in the Americas. The role is part time, with a schedule to be agreed: 8am to 12pm, or 9am to 1pm, Monday-Friday. Though the role is supporting the legal team, legal experience or background is not required. Key Responsibilities Draft, edit, and proofread documents. Manage calendars, schedule meetings, and coordinate travel for legal staff. Maintain and organize case files, legal records, and electronic databases. Ensure confidentiality and security of sensitive legal information. Assist in budget tracking, invoicing, and billing for outside counsel or vendors. Raise purchase orders and liaise with vendors. Organize and oversee internal and external events (e.g., workshops, department meetings) and manage venue sourcing, catering, videoconferencing requirements, and approval/payment processing. Take notes/minutes at meetings and circulate promptly, following up on actions. Provide support on ad hoc projects as needed. Assist with onboarding of new team members, including ordering IT equipment and access to AVEVA systems. Assist with resolution of IT issues by liaising with the IT department to ensure a positive outcome.
Qualifications
Post-secondary education in Legal Administration, Paralegal Studies, or a related field is a plus but not required. 2+ years of experience in legal administration, office administration, or a related role. Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience using Salesforce (preferred). Experience drafting presentations in PowerPoint. Knowledge of Oracle or other Purchase Order processing platforms. Travel and expense management experience. Excellent organizational, time-management, and multitasking skills. Strong written and verbal communication abilities. Ability to maintain confidentiality and work with discretion.
Key Competencies
Detail-oriented with strong problem-solving skills. Professional, adaptable, and able to work in a fast-paced environment. Strong interpersonal skills and ability to collaborate effectively with attorneys and staff. Ethical judgment and commitment to compliance.
About AVEVA
AVEVA is a global leader in industrial software with more than 6,500 employees in over 40 countries. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life such as energy, infrastructure, chemicals, and minerals safely, efficiently, and more sustainably. We are committed to embedding sustainability and inclusion into our operations, our culture, and our core business strategy. Find out more: aveva.com/en/about/careers/ Benefits and Employment Terms
USA Benefits include:
Flex work hours, 20 days PTO rising to 25 with service, three paid volunteering days, primary and secondary parental leave, wellbeing support, medical, dental, vision, and 401K. Specific benefits vary by country; our packages are similarly comprehensive. Find out more: aveva.com/en/about/careers/benefits/ Hybrid working By default, employees are expected to be in their local AVEVA office three days a week. Some positions are fully office-based. Roles supporting particular customers or markets are sometimes remote. Hiring process Interested? Submit your cover letter and CV through our application portal. AVEVA is committed to recruiting and retaining people with disabilities. Please notify us in advance if you need reasonable support during the application process. Find out more: aveva.com/en/about/careers/hiring-process Equal Opportunity Employer AVEVA is an Equal Opportunity Employer committed to an inclusive culture. We provide reasonable accommodation to applicants with disabilities where appropriate. If you need accommodation for any part of the application and hiring process, please notify your recruiter. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. #J-18808-Ljbffr
AVEVA is creating software trusted by over 90% of leading industrial companies. Job Title
- Legal Administrative Assistant Job Location
- San Leandro, CA Employment Type
- Hybrid- Part-Time Salary Range
- $69,800.00 - $116,400.00 This pay range represents the minimum and maximum compensation that the position offers, and final compensation can vary within the range depending on work location, job experience, skills, and relevant educational attainment and/or training. The Job
This role supports the Legal Team in the Americas. The role will provide administrative support. The role is based in San Leandro (hybrid with a 50% in-office requirement) and will report to the VP, Legal Sales and will contribute to the efficient running of the Legal department in the Americas. The role is part time, with a schedule to be agreed: 8am to 12pm, or 9am to 1pm, Monday-Friday. Though the role is supporting the legal team, legal experience or background is not required. Key Responsibilities Draft, edit, and proofread documents. Manage calendars, schedule meetings, and coordinate travel for legal staff. Maintain and organize case files, legal records, and electronic databases. Ensure confidentiality and security of sensitive legal information. Assist in budget tracking, invoicing, and billing for outside counsel or vendors. Raise purchase orders and liaise with vendors. Organize and oversee internal and external events (e.g., workshops, department meetings) and manage venue sourcing, catering, videoconferencing requirements, and approval/payment processing. Take notes/minutes at meetings and circulate promptly, following up on actions. Provide support on ad hoc projects as needed. Assist with onboarding of new team members, including ordering IT equipment and access to AVEVA systems. Assist with resolution of IT issues by liaising with the IT department to ensure a positive outcome.
Qualifications
Post-secondary education in Legal Administration, Paralegal Studies, or a related field is a plus but not required. 2+ years of experience in legal administration, office administration, or a related role. Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience using Salesforce (preferred). Experience drafting presentations in PowerPoint. Knowledge of Oracle or other Purchase Order processing platforms. Travel and expense management experience. Excellent organizational, time-management, and multitasking skills. Strong written and verbal communication abilities. Ability to maintain confidentiality and work with discretion.
Key Competencies
Detail-oriented with strong problem-solving skills. Professional, adaptable, and able to work in a fast-paced environment. Strong interpersonal skills and ability to collaborate effectively with attorneys and staff. Ethical judgment and commitment to compliance.
About AVEVA
AVEVA is a global leader in industrial software with more than 6,500 employees in over 40 countries. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life such as energy, infrastructure, chemicals, and minerals safely, efficiently, and more sustainably. We are committed to embedding sustainability and inclusion into our operations, our culture, and our core business strategy. Find out more: aveva.com/en/about/careers/ Benefits and Employment Terms
USA Benefits include:
Flex work hours, 20 days PTO rising to 25 with service, three paid volunteering days, primary and secondary parental leave, wellbeing support, medical, dental, vision, and 401K. Specific benefits vary by country; our packages are similarly comprehensive. Find out more: aveva.com/en/about/careers/benefits/ Hybrid working By default, employees are expected to be in their local AVEVA office three days a week. Some positions are fully office-based. Roles supporting particular customers or markets are sometimes remote. Hiring process Interested? Submit your cover letter and CV through our application portal. AVEVA is committed to recruiting and retaining people with disabilities. Please notify us in advance if you need reasonable support during the application process. Find out more: aveva.com/en/about/careers/hiring-process Equal Opportunity Employer AVEVA is an Equal Opportunity Employer committed to an inclusive culture. We provide reasonable accommodation to applicants with disabilities where appropriate. If you need accommodation for any part of the application and hiring process, please notify your recruiter. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. #J-18808-Ljbffr