The Smilist
We are seeking a highly organized and proactive Office Receptionist with prior experience to ensure the smooth day-to-day operations of our office. This role involves overseeing general office upkeep, managing supplies and shipments, supporting lab coordination, and assisting with meeting logistics. The ideal candidate is detail-oriented, professional, and thrives in a fast-paced environment.
Key Responsibilities:
Office Management and Presentation:
Maintain a clean, organized, and welcoming office environment Ensure all common areas, meeting rooms, and reception areas are tidy and presentable
Supply and Inventory Management:
Monitor and reorder office, kitchen, and other facility supplies as needed
Receptionist and Administrative Support:
Welcome and direct visitors in a professional manner Handle incoming calls, emails, and other general inquiries
Lab Management Support:
Assisting with coordination and oversight of lab cases
Meetings and Event Coordination:
Arrange catering and logistics for office meetings and team lunches Schedule and prepare meeting rooms, including materials and technology if necessary
Mail and Shipping Handling:
Receive, sort, and distribute incoming mail and packages Prepare outgoing shipments, ensuring accuracy and timely dispatch
Preferred Qualifications: Proven experience as an office receptionist or in a similar administrative role Excellent organizational and multitasking skills Strong communication and interpersonal skills Proficiency in Google Suite and basic office equipment High attention to detail and a proactive approach to problem solving Position Details: Location: Great Neck, NY - On Site Schedule: Part Time - approximately 20-30 hours per week - must be available to come into Great Neck 5 days a week Compensation: $20.00/hour
Maintain a clean, organized, and welcoming office environment Ensure all common areas, meeting rooms, and reception areas are tidy and presentable
Supply and Inventory Management:
Monitor and reorder office, kitchen, and other facility supplies as needed
Receptionist and Administrative Support:
Welcome and direct visitors in a professional manner Handle incoming calls, emails, and other general inquiries
Lab Management Support:
Assisting with coordination and oversight of lab cases
Meetings and Event Coordination:
Arrange catering and logistics for office meetings and team lunches Schedule and prepare meeting rooms, including materials and technology if necessary
Mail and Shipping Handling:
Receive, sort, and distribute incoming mail and packages Prepare outgoing shipments, ensuring accuracy and timely dispatch
Preferred Qualifications: Proven experience as an office receptionist or in a similar administrative role Excellent organizational and multitasking skills Strong communication and interpersonal skills Proficiency in Google Suite and basic office equipment High attention to detail and a proactive approach to problem solving Position Details: Location: Great Neck, NY - On Site Schedule: Part Time - approximately 20-30 hours per week - must be available to come into Great Neck 5 days a week Compensation: $20.00/hour