Henry Ford Health System
Senior Executive Assistant - Southfield/Novi - Full Time
Henry Ford Health System, Southfield, Michigan, United States, 48076
Admin Support (Non-Clinical)
Provides administrative support for ministry CEO or System Office executive. Coordinates schedules, visitors, telephone calls, meetings, deadlines and presentations to ensure the executive office functions seamlessly. Maintains executive office calendar. Oversees scheduling, catering, document preparation and distribution for meetings and conference calls for the Board of Director and Board committees. Schedules and coordinates management meetings, conferences, special events, and travel arrangements. Attends board and management meetings, maintains minutes of all proceedings and acts as custodian for all related documentation. Prepares and distributes subsequent correspondence as needed and follows up on action items to ensure completion. Prepares and coordinates the preparation of correspondence, reports, presentation materials and other written communications as required. Monitors financial and budget information and prepares data for review. May supervise administrative staff, including scheduling, recruitment, payroll, and staff relations. Provides input to performance management. Location: Work site will be at Henry Ford Providence Southfield most of the time. May have to commute to Henry Ford Providence Novi periodically. Schedule: M-F, 8am - 4:30pm and may require attendance at an occasional after hours meeting or event. Experience Requirements: 3+ years of experience as a C-Suite Executive Assistant preferred. Healthcare experience preferred. Education Requirements: Bachelor's Degree preferred.
Provides administrative support for ministry CEO or System Office executive. Coordinates schedules, visitors, telephone calls, meetings, deadlines and presentations to ensure the executive office functions seamlessly. Maintains executive office calendar. Oversees scheduling, catering, document preparation and distribution for meetings and conference calls for the Board of Director and Board committees. Schedules and coordinates management meetings, conferences, special events, and travel arrangements. Attends board and management meetings, maintains minutes of all proceedings and acts as custodian for all related documentation. Prepares and distributes subsequent correspondence as needed and follows up on action items to ensure completion. Prepares and coordinates the preparation of correspondence, reports, presentation materials and other written communications as required. Monitors financial and budget information and prepares data for review. May supervise administrative staff, including scheduling, recruitment, payroll, and staff relations. Provides input to performance management. Location: Work site will be at Henry Ford Providence Southfield most of the time. May have to commute to Henry Ford Providence Novi periodically. Schedule: M-F, 8am - 4:30pm and may require attendance at an occasional after hours meeting or event. Experience Requirements: 3+ years of experience as a C-Suite Executive Assistant preferred. Healthcare experience preferred. Education Requirements: Bachelor's Degree preferred.