Legal Administrative Assistant Job at Confidential Jobs in New York

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Position: Executive Assistant (Legal Administrative Assistant – Family Law)

Location: Brooklyn, NY

Salary Range: $60,000 – $70,000

FullPaid Benefits: Medical, Dental, 401(k), PTO, and more

Our client is seeking a proactive and experienced Legal Administrative Assistant to support the Executive Partner of our busy and high-profile Family Law/Matrimonial Department in Brooklyn. This is an exciting opportunity to join a dynamic legal team and contribute to a practice that handles complex and sensitive matters with professionalism and care.

Key Responsibilities:

• Manage complex calendars in Outlook, including scheduling court appearances, client meetings, internal events, and travel.
• Provide high-level administrative support to the Executive Partner, including coordinating meetings, maintaining files (paper and electronic), and managing document production needs.
• Prepare, serve, and file litigation documents such as pleadings, subpoenas, discovery requests, and correspondence.
• Draft, edit, and proofread legal documents, letters, memos, and presentations using Microsoft Office (Word, Excel, PowerPoint).
• Monitor and manage professional email communication and routine correspondence on behalf of the Executive Partner.
• Handle administrative functions such as conflict checks, new client matter intake, billing assistance, and internal documentation.
• Support case preparation and execution through timely follow-up, document organization, and coordination with courts, clients, and opposing counsel.
• Assist with special projects and ad hoc assignments, ensuring seamless and efficient daily operations.

Qualifications:

• legal administrative experience, ideally in matrimonial or family law.
• Bachelor’s degree or equivalent experience preferred.
• Strong knowledge of matrimonial legal procedures and court filing requirements is a plus.
• Excellent organizational and multitasking abilities with a proactive, detail-oriented approach.
• High level of professionalism, discretion, and emotional intelligence, particularly when handling sensitive matters.
• Strong written and verbal communication skills; client service-focused.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to work well under pressure in a fast-paced, deadline-driven environment.
• Team-oriented with strong interpersonal skills and the ability to build positive working relationships across the firm.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Legal Services

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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