Executive Administrative Assistant >>> Job at Tulane University in New Orleans

The Executive Administrative Assistant provides executive-level administrative and operational support to the Chairman, Executive Director, and the Department of Pediatrics. This position assists with the management of all functions of the Chairman’s Office and the Pediatrics Administration Suite, coordinates high-level departmental initiatives, and ensures effective communication and workflow across faculty, staff, and institutional partners. Responsibilities include executive scheduling, faculty affairs, event and program management, travel coordination, financial tracking, and special projects. The Executive Administrative Assistant serves as a key liaison between department leadership and internal/external stakeholders, ensuring efficient operations and alignment with the department’s mission.

Required Knowledge, Skills, and Abilities • Proficient computer skills; excellent working knowledge of Microsoft Office software applications (e.g., Word, Excel, PowerPoint), email marketing, (e.g. MailChimp) and cloud-based file storage (e.g., Box).

Description for Job: IRC33345 Executive Administrative Assistant
Pediatrics – Administration
Location: New Orleans, LA
Summary The Executive Administrative Assistant provides executive-level administrative and operational support to the Chairman, Executive Director, and the Department of Pediatrics. This position assists with the management of all functions of the Chairman’s Office and the Pediatrics Administration Suite, coordinates high-level departmental initiatives, and ensures effective communication and workflow across faculty, staff, and institutional partners. Responsibilities include executive scheduling, faculty affairs, event and program management, travel coordination, financial tracking, and special projects. The Executive Administrative Assistant serves as a key liaison between department leadership and internal/external stakeholders, ensuring efficient operations and alignment with the department’s mission.
Required Knowledge, Skills, and Abilities • Proficient computer skills; excellent working knowledge of Microsoft Office software applications (e.g., Word, Excel, PowerPoint), email marketing, (e.g. MailChimp) and cloud-based file storage (e.g., Box). • Excellent verbal and written communication skills with strong attention to detail. • Demonstrated ability to maintain confidentiality and handle sensitive information with discretion. • Exceptional organizational and multitasking skills with the ability to manage multiple high-priority projects and meet established deadlines. • Excellent interpersonal skills; ability to interact effectively and courteously with individuals from diverse cultural and professional backgrounds. • Ability to work independently and collaboratively, with flexibility to work evenings or weekends as needed. Required Education and/or Experience • High School Diploma or equivalent • Minimum of three years’ executive-level administrative experience Preferred Qualifications • Bachelor’s Degree • Knowledge of University administrative systems (e.g., Concur, SciQuest, HCM, Interfolio, Kronos). • Familiar with School of Medicine practices and programs such as medical student and resident education. • Experience in a University or Healthcare environment. Compensation Information This position is classified as "exempt, salaried" and is assigned to pay grade 25. Tulane offers a variety of options to enhance your health and well-being so thatyou may enjoy more out of life now and in the future. Learn more about Life at Tulane as well as our Benefits and Pay . See ourCandidate Resources to learn more about our hiring process and what to expect.
How to Apply This position will close on the date it is filled Please Note: Depending on your role and the department in which you work, you may be expected to adhere to COVID-19 requirements, such as vaccinations and booster shots. Click "Apply Now" to apply for this job. Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person’s race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane’s employment or educational programs or activities. Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at hr@tulane.edu . Apply now >>> >>> Back to Search Page <<<