Western University of Health Sciences
Administrative Associate II
Western University of Health Sciences, San Francisco, California, United States, 94199
Posting Details
About WesternU
As you take your first step onto a Western University of Health Sciences campus, each path, each person, each structure comes with a transformative story. WesternU is more than the practice of medicine. We are defined by character and culture.
At WesternU, you will discover humanism at the heart of every interaction: a warm welcome, a sincere smile, a positive word, a kind deed, a thoughtful gesture. You will see students work together on case studies; a parade of pets in campus parks; student clubs offering opportunities for career growth and community involvement; and faculty, staff and students designing their future and the future of WesternU. We display a collaborative mindset in how we operate, educate, and serve others.
Although, geographically, we are two campuses - as humanists, we are one: to enhance and extend the quality of life in our communities and achieve excellence in everything we do. We attract diverse, professional faculty, staff and students that thrive in an environment of humanistic health care education. Join our team of faculty and staff and make a difference.
Posting Details
Position Title Administrative Associate II
Position Control Number 100271
Type of Position Staff
Position Status Full-time
Campus Western University Campus-Pomona, CA
Position Location California
Department 1901-College of Dental Medicine
Job Summary
Provide a variety of administrative and support services for the College of Dental Medicine's Office of Academic Affairs Administration, Senior Staff, Faculty and students.
Knowledge, Skills and Abilities Individuals must possess the knowledge, as well as the following skills and abilities or be able to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities. Good computer skills necessary to set up document formats in Word, Excel, PowerPoint, Access and any other software program required by this position Excellent verbal and written communication skills. Ability to effectively and professionally interact with administration, faculty, staff, and students. Experience in creating schedules of activities, preferably in an academic setting Language ability to produce clear and concise reports; reasoning ability to problem solve quickly Must be able to prioritize and schedule opportunity for resolution of problems Required Qualifications
Education:
Associate of Arts/Science Degree or combination of education, training or experience that provides the required knowledge, skills, and abilities. Experience:
Minimum of 2 years administrative experience required. Preferred Qualifications
Education:
BA/BS preferred. Experience:
Prefer a minimum of 4 years administrative/clerical or equivalent experience. Preference will be given to those who possess experience in an academic environment
Essential Job Duties
Key Responsibilities
Provides support for the Office of Academic Affairs, administration, senior staff, and faculty to include calendar management, travel plans, meeting requests, create reports, correspondence, answer, and direct calls, planning and coordination, preparing agendas, setting up technology needs, IT troubleshooting, ordering, and purchasing food, event set-up and staffing, preparing committee data reports as necessary. Key Responsibilities
Provides support to all CDM Committees and Student Affairs to include preparing agendas, setting up technology needs, IT troubleshooting, ordering and purchasing food, event set-up and staffing, preparing committee data reports as necessary; assisting in preparation and staffing of Student Affairs events related to the College of Dental Medicine (such as Convocation, Commencement and other social events) which may require early mornings, late evening and/or weekends as scheduled and approved, purchasing and delivery of food, beverages and other items needed for events. Key Responsibilities
Provides administrative support to Assistant/Associate Deans as needed. Key Responsibilities
Responsible for the set up and maintenance of tagging of Institutional Learning Objectives and Program Learning Objectives, assists in securing access for new hires to all software and computer systems, creation and management of assessment data analysis and reports, and assists with special projects such as providing training to all faculty in software usage (SharePoint site maintenance, ExamSoft, Turning Point, Academic Progress Portal, Google Calendar, Google docs, etc. Key Responsibilities
Provides support to the faculty in the construction, delivery, proctoring, and analysis of examinations including creation of SharePoint sites, setting up technology needs for faculty and/or students for use during assessment activities, troubleshooting IT issues during delivery and proctoring of assessment activities, preparing question performance reports for exams, assisting in the construction, delivery and proctoring of OSCE's, clinical exams and other assessment activities. Key Responsibilities
Provides student support in the processing of absence requests, follow up with student remediation assignments and providing attendance reports as necessary, as well as maintenance of student curriculum calendars on Google Calendar and/or Google Docs. Key Responsibilities
Other duties as assigned. This is not intended to be an exhaustive list of all responsibilities and duties for this position. The College of Dental Medicine reserves the right to add or change duties at any time. Posting Details Continued
Work Schedule
Must be able to work consistently Monday -Friday, 8 AM - 5 PM with the possibility of some evening and weekend hours.
Working at WesternU
We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work-life harmony is positive and achievable.
We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits. Additionally, • Our faculty, staff, and administrators are 100% focused on student success. • Our University culture creates the context for a nurturing and supportive environment. • Faculty, staff, and students can expect to make deep, personal relationships within the University community. • As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences. • WesternU's core value of humanism encourages all to bring their whole self in all that they do. • We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people!
Expected Pay Scale
Minimum $23.55 Hourly
Maximum $25.34 Hourly
About WesternU
As you take your first step onto a Western University of Health Sciences campus, each path, each person, each structure comes with a transformative story. WesternU is more than the practice of medicine. We are defined by character and culture.
At WesternU, you will discover humanism at the heart of every interaction: a warm welcome, a sincere smile, a positive word, a kind deed, a thoughtful gesture. You will see students work together on case studies; a parade of pets in campus parks; student clubs offering opportunities for career growth and community involvement; and faculty, staff and students designing their future and the future of WesternU. We display a collaborative mindset in how we operate, educate, and serve others.
Although, geographically, we are two campuses - as humanists, we are one: to enhance and extend the quality of life in our communities and achieve excellence in everything we do. We attract diverse, professional faculty, staff and students that thrive in an environment of humanistic health care education. Join our team of faculty and staff and make a difference.
Posting Details
Position Title Administrative Associate II
Position Control Number 100271
Type of Position Staff
Position Status Full-time
Campus Western University Campus-Pomona, CA
Position Location California
Department 1901-College of Dental Medicine
Job Summary
Provide a variety of administrative and support services for the College of Dental Medicine's Office of Academic Affairs Administration, Senior Staff, Faculty and students.
Knowledge, Skills and Abilities Individuals must possess the knowledge, as well as the following skills and abilities or be able to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities. Good computer skills necessary to set up document formats in Word, Excel, PowerPoint, Access and any other software program required by this position Excellent verbal and written communication skills. Ability to effectively and professionally interact with administration, faculty, staff, and students. Experience in creating schedules of activities, preferably in an academic setting Language ability to produce clear and concise reports; reasoning ability to problem solve quickly Must be able to prioritize and schedule opportunity for resolution of problems Required Qualifications
Education:
Associate of Arts/Science Degree or combination of education, training or experience that provides the required knowledge, skills, and abilities. Experience:
Minimum of 2 years administrative experience required. Preferred Qualifications
Education:
BA/BS preferred. Experience:
Prefer a minimum of 4 years administrative/clerical or equivalent experience. Preference will be given to those who possess experience in an academic environment
Essential Job Duties
Key Responsibilities
Provides support for the Office of Academic Affairs, administration, senior staff, and faculty to include calendar management, travel plans, meeting requests, create reports, correspondence, answer, and direct calls, planning and coordination, preparing agendas, setting up technology needs, IT troubleshooting, ordering, and purchasing food, event set-up and staffing, preparing committee data reports as necessary. Key Responsibilities
Provides support to all CDM Committees and Student Affairs to include preparing agendas, setting up technology needs, IT troubleshooting, ordering and purchasing food, event set-up and staffing, preparing committee data reports as necessary; assisting in preparation and staffing of Student Affairs events related to the College of Dental Medicine (such as Convocation, Commencement and other social events) which may require early mornings, late evening and/or weekends as scheduled and approved, purchasing and delivery of food, beverages and other items needed for events. Key Responsibilities
Provides administrative support to Assistant/Associate Deans as needed. Key Responsibilities
Responsible for the set up and maintenance of tagging of Institutional Learning Objectives and Program Learning Objectives, assists in securing access for new hires to all software and computer systems, creation and management of assessment data analysis and reports, and assists with special projects such as providing training to all faculty in software usage (SharePoint site maintenance, ExamSoft, Turning Point, Academic Progress Portal, Google Calendar, Google docs, etc. Key Responsibilities
Provides support to the faculty in the construction, delivery, proctoring, and analysis of examinations including creation of SharePoint sites, setting up technology needs for faculty and/or students for use during assessment activities, troubleshooting IT issues during delivery and proctoring of assessment activities, preparing question performance reports for exams, assisting in the construction, delivery and proctoring of OSCE's, clinical exams and other assessment activities. Key Responsibilities
Provides student support in the processing of absence requests, follow up with student remediation assignments and providing attendance reports as necessary, as well as maintenance of student curriculum calendars on Google Calendar and/or Google Docs. Key Responsibilities
Other duties as assigned. This is not intended to be an exhaustive list of all responsibilities and duties for this position. The College of Dental Medicine reserves the right to add or change duties at any time. Posting Details Continued
Work Schedule
Must be able to work consistently Monday -Friday, 8 AM - 5 PM with the possibility of some evening and weekend hours.
Working at WesternU
We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work-life harmony is positive and achievable.
We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits. Additionally, • Our faculty, staff, and administrators are 100% focused on student success. • Our University culture creates the context for a nurturing and supportive environment. • Faculty, staff, and students can expect to make deep, personal relationships within the University community. • As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences. • WesternU's core value of humanism encourages all to bring their whole self in all that they do. • We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people!
Expected Pay Scale
Minimum $23.55 Hourly
Maximum $25.34 Hourly