Anne Arundel County Public Schools
Temp: Secretary - Operations
Anne Arundel County Public Schools, Annapolis, Maryland, United States, 21403
Title Code:
Temp: Secretary
This position is posted to create a pool of candidates for future temporary and permanent positions that arise during the school year. Temporary short/long-term assignments and the hours vary. If you are among the top candidates based on your qualifications, experience, and reference(s), you will be contacted via email to schedule an assessment.
JOB SUMMARY Performs general secretarial and clerical office tasks. Duties are specific based on assignment in a school, central office or satellite offices. This experienced level of clerical work involves responsibility for performing varied and moderately complex tasks including preparing and processing forms, records, correspondence, memoranda, documents, and reports. Bilingual and biliterate in targeted language may be required depending on assignment.
ESSENTIAL DUTIES/RESPONSIBILITIES
Answers and screens telephone calls and visitors. Handles requests and complaints from parents, students, and offices. Enrolls new students and completes fall/spring kindergarten enrollment. Maintains student records/files. Withdraws student records and forwards same to new schools. Maintains strict confidentiality with respect to handling student record/personal data. Schedules and copies materials for meetings. Prepares and maintains office records of all students on class lists, student folders, card files, index cards, and attendance record/reports. Receives and provides messages and makes telephone calls for teachers and principals. Composes and distributes reports, letters, forms, lists, newsletters, memos, agenda, schedules, and/or other correspondence. Operates and maintains standard office machines and equipment. Receives, sorts, and distributes mail. Assists with the preparation of instructional requests, tests, and other such materials as assigned. Signs students in and out of school, issues tardy passes and keeps absentee/tardy records. Performs other related duties as assigned within the same classification or lower. MINIMUM QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education
High School Diploma or Equivalency Certificate required. Experience
One (1) year recent office experience performing work of a progressively responsible nature required; Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position. Knowledge, Skills, Abilities and Other Characteristics
Demonstrated ability to speak and write effectively. Knowledge of modern office practices and procedures, business English, and spelling. Ability to exercise initiative and good judgment in the timely execution of delegated administrative responsibilities. Ability to exercise tact and cooperation in dealing with students, Board of Education personnel, contractors, and/or outside agencies and the general public. Demonstrated ability to effectively work and communication with diverse populations. Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite-Word, Excel, Outlook, and/or PowerPoint preferred). Language Requirements
Bilingual/Biliterate If assigned to bilingual program, bilingual and biliterate in targeted language required. Licenses and Certifications Employee must retain active licenses, certifications, and enrollment as a condition of employment.
N/A Driving Requirements
N/A LEADERSHIP ROLE
N/A PHYSICAL DEMANDS/WORKING CONDITIONS The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
Standing: under 1/3 percent of the time Walking: under 1/3 percent of the time Sitting: between 1/3 and 2/3 percent of the time Keyboarding: between 1/3 and 2/3 percent of the time Talking: between 1/3 and 2/3 percent of the time Hearing: between 1/3 and 2/3 percent of the time As required by the duties and responsibilities of the position. Vision The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.
No special vision requirements Work Environment Location
Office, school or similar indoor environment: over 2/3 percent of the time Noise Level
Moderate: between 1/3 and 2/3 percent of the time Weight & Force Lifting and carrying requirements
Up to 20 pounds: under 1/3 percent of the time Travel Requirements
N/A
JOB INFORMATION
Approved Date: 11/1/2021 Established Date: 6/1/2013 Title Code: Y00175 Title: SECRETARY: TEMPORARY Alternate Title: Secretary Temporary Reports to Generic: Manager;Principal Reports to Specific: PRINCIPAL
ORGANIZATION
Division: Varies Business Unit:
Department:
Negotiated Agreement: N/A
HR JOB INFORMATION
Unit: 0 Days Worked:
FLSA Exemption Status: Non-Exempt Grade: Click HERE to view Terms of Employment, Benefits and Salary Scale. Scroll down to locate (Temp-Terms of Employment) Essential Job:
Months Worked:
Hours Worked:
Job Family: Administrative and Office Support Sub-Function: Office/Staff Support
VR# T26021
Temp: Secretary
This position is posted to create a pool of candidates for future temporary and permanent positions that arise during the school year. Temporary short/long-term assignments and the hours vary. If you are among the top candidates based on your qualifications, experience, and reference(s), you will be contacted via email to schedule an assessment.
JOB SUMMARY Performs general secretarial and clerical office tasks. Duties are specific based on assignment in a school, central office or satellite offices. This experienced level of clerical work involves responsibility for performing varied and moderately complex tasks including preparing and processing forms, records, correspondence, memoranda, documents, and reports. Bilingual and biliterate in targeted language may be required depending on assignment.
ESSENTIAL DUTIES/RESPONSIBILITIES
Answers and screens telephone calls and visitors. Handles requests and complaints from parents, students, and offices. Enrolls new students and completes fall/spring kindergarten enrollment. Maintains student records/files. Withdraws student records and forwards same to new schools. Maintains strict confidentiality with respect to handling student record/personal data. Schedules and copies materials for meetings. Prepares and maintains office records of all students on class lists, student folders, card files, index cards, and attendance record/reports. Receives and provides messages and makes telephone calls for teachers and principals. Composes and distributes reports, letters, forms, lists, newsletters, memos, agenda, schedules, and/or other correspondence. Operates and maintains standard office machines and equipment. Receives, sorts, and distributes mail. Assists with the preparation of instructional requests, tests, and other such materials as assigned. Signs students in and out of school, issues tardy passes and keeps absentee/tardy records. Performs other related duties as assigned within the same classification or lower. MINIMUM QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education
High School Diploma or Equivalency Certificate required. Experience
One (1) year recent office experience performing work of a progressively responsible nature required; Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position. Knowledge, Skills, Abilities and Other Characteristics
Demonstrated ability to speak and write effectively. Knowledge of modern office practices and procedures, business English, and spelling. Ability to exercise initiative and good judgment in the timely execution of delegated administrative responsibilities. Ability to exercise tact and cooperation in dealing with students, Board of Education personnel, contractors, and/or outside agencies and the general public. Demonstrated ability to effectively work and communication with diverse populations. Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite-Word, Excel, Outlook, and/or PowerPoint preferred). Language Requirements
Bilingual/Biliterate If assigned to bilingual program, bilingual and biliterate in targeted language required. Licenses and Certifications Employee must retain active licenses, certifications, and enrollment as a condition of employment.
N/A Driving Requirements
N/A LEADERSHIP ROLE
N/A PHYSICAL DEMANDS/WORKING CONDITIONS The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
Standing: under 1/3 percent of the time Walking: under 1/3 percent of the time Sitting: between 1/3 and 2/3 percent of the time Keyboarding: between 1/3 and 2/3 percent of the time Talking: between 1/3 and 2/3 percent of the time Hearing: between 1/3 and 2/3 percent of the time As required by the duties and responsibilities of the position. Vision The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.
No special vision requirements Work Environment Location
Office, school or similar indoor environment: over 2/3 percent of the time Noise Level
Moderate: between 1/3 and 2/3 percent of the time Weight & Force Lifting and carrying requirements
Up to 20 pounds: under 1/3 percent of the time Travel Requirements
N/A
JOB INFORMATION
Approved Date: 11/1/2021 Established Date: 6/1/2013 Title Code: Y00175 Title: SECRETARY: TEMPORARY Alternate Title: Secretary Temporary Reports to Generic: Manager;Principal Reports to Specific: PRINCIPAL
ORGANIZATION
Division: Varies Business Unit:
Department:
Negotiated Agreement: N/A
HR JOB INFORMATION
Unit: 0 Days Worked:
FLSA Exemption Status: Non-Exempt Grade: Click HERE to view Terms of Employment, Benefits and Salary Scale. Scroll down to locate (Temp-Terms of Employment) Essential Job:
Months Worked:
Hours Worked:
Job Family: Administrative and Office Support Sub-Function: Office/Staff Support
VR# T26021