Robert Half is hiring: Administrative Assistant in Beverly Hills

Robert Half is looking for an Administrative Assistant to provide administrative and operational support to the buying team at an established luxury retail and e-commerce company located in Beverly Hills. The role involves performing various clerical tasks, tracking purchase orders, and coordinating with internal teams across both in-store and online channels. The ideal candidate should have excellent organizational skills, attention to detail, and the ability to excel in a dynamic and fast-paced environment that promotes a high-end shopping experience. This is a contract position that has the chance to go permanent for the right individual. The pay range is $24/hr-$30/hr and you will work Monday-Friday from 10am-6pm.

Responsibilities Include:

• Answering incoming calls and managing email correspondence professionally and promptly.
• Maintaining organized filing systems and performing accurate data entry with robust proficiency in Excel required; familiarity with NetSuite and Magento is preferred.
• Collaborating with customer service, sales associates, and cross-functional teams to provide updates on shipping ETAs, product availability, and order status, ensuring operational efficiency.
• Tracking purchase orders, shipments, and deliveries while communicating updates to relevant teams.
• Creating and maintaining purchase orders, including processing price changes and conducting follow-ups to ensure accuracy and deadline compliance.
• Adjusting priorities and managing tasks effectively in a fast-paced retail workplace.
• Generating and distributing weekly and monthly reports to key stakeholders, ensuring timely delivery and accuracy of essential data.
• Working autonomously and collaboratively while meeting deadlines and ensuring precision under pressure.
• Assisting e-commerce and marketing teams in executing website updates such as product details, promotions, imagery, and site maintenance; contributing to online merchandising efforts like product uploads and content validation.

• Previous experience in retail, preferably in buying, inventory, or merchandising-related support.
• Strong proficiency in Microsoft Excel (e.g., formulas, data sorting, and management).
• Familiarity with NetSuite and Magento is a plus.
• Exceptional verbal and written communication skills, with confidence in managing calls and emails professionally.