USA Jobs is hiring: Administrative Assistant in Silver Spring

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to join our team in Silver Spring, Maryland. As part of this Contract-to-Permanent position, you will play a crucial role in managing document processes, ensuring accuracy, and maintaining effective communication with clients. This role requires strong organizational skills and the ability to work efficiently in a fast-paced environment.

Responsibilities include:

• Review and verify client-submitted documents to ensure accuracy and completeness.
• Manage the certification process by sending necessary links to clients and ensuring all required forms are properly filled out.
• Oversee logo usage submissions, ensuring compliance with guidelines when clients provide materials.
• Monitor and assess product testing submissions to confirm all information is correctly entered.
• Maintain organized records of controlled documents and update files as needed.
• Handle inbound calls professionally and provide accurate information to clients.
• Assist with general administrative office tasks, including data entry and document compilation.
• Act as a receptionist by managing inquiries and directing communication effectively.
• Support the team in maintaining a streamlined document control process.
• Collaborate with other departments to ensure smooth operations and timely completion of tasks.

Requirements:

• Proven experience in administrative assistance or a similar role.
• Strong skills in data entry and document management.
• Excellent communication abilities, both written and verbal.
• Proficiency in handling inbound calls and managing client inquiries.
• Demonstrated organizational skills with attention to detail.
• Ability to compile and control documents efficiently.
• Familiarity with office software and tools for administrative tasks.
• Capacity to work independently and collaboratively in a team setting.