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Daley And Associates, LLC.

Administrative Assistant - 26166 Job at Daley And Associates, LLC. in Burlington

Daley And Associates, LLC., Burlington, VT, United States, 05405

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Administrative Assistant

A real estate firm located in Burlington MA is seeking a professional, highly organized Administrative Assistant to manage reception duties, office supplies, meetings, and vendor coordination while supporting the administrative needs of the team. This opportunity will offer up to $85,000 on a base + excellent benefits.

All candidates must be willing to work onsite 5 days/week.

  • Greet and direct guests at reception in a professional manner
  • Manage DocuSign and ensure timely processing of documents
  • Maintain organized, presentable reception, conference rooms, and kitchen areas
  • Coordinate and manage conference room schedules and video conferencing
  • Handle incoming and outgoing mail and packages
  • Organize and support meetings with clients, including catering orders and setup
  • Keep office supply inventory stocked and place orders as needed
  • Liaise with building engineers and external vendors for maintenance and repairs
  • Assist in onboarding new employees, including scheduling meetings and arranging equipment/software
  • Support management of firm, departmental, and client events
  • Maintain accurate contact information and required documentation (e.g., COI, W-9)

Administrative Assistant

A real estate firm located in Burlington MA is seeking a professional, highly organized Administrative Assistant to manage reception duties, office supplies, meetings, and vendor coordination while supporting the administrative needs of the team. This opportunity will offer up to $85,000 on a base + excellent benefits. All candidates must be willing to work onsite 5 days/week.

Key Responsibilities:

  • Greet and direct guests at reception in a professional manner
  • Manage DocuSign and ensure timely processing of documents
  • Maintain organized, presentable reception, conference rooms, and kitchen areas
  • Coordinate and manage conference room schedules and video conferencing
  • Handle incoming and outgoing mail and packages
  • Organize and support meetings with clients, including catering orders and setup
  • Keep office supply inventory stocked and place orders as needed
  • Liaise with building engineers and external vendors for maintenance and repairs
  • Assist in onboarding new employees, including scheduling meetings and arranging equipment/software
  • Support management of firm, departmental, and client events
  • Maintain accurate contact information and required documentation (e.g., COI, W-9)

Job Requirements:

  • Must have a BS/BA degree
  • Must have 3+ years of administration experience within Financial Services
  • Strong organizational skills and proactive problem-solving ability
  • Ability to work independently and manage multiple tasks with varying deadlines
  • Professional communication and positive attitude with clients, guests, and vendors
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); CRM experience a plus
  • High level of integrity and confidentiality
  • Ability to work full-time in-office

This is an excellent opportunity to join a growing real estate firm. For immediate consideration qualified and interested candidates should reach out directly to Kelly Hanlon at khanlon@daleyaa.com.

Seniority level

  • Seniority level

    Mid-Senior level

Employment type

  • Employment type

    Full-time

Job function

  • Job function

    Administrative

  • Industries

    Staffing and Recruiting

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