Receptionist Job at Robert Half in Chicago

We are looking for a detail-oriented Receptionist to join our team in Chicago, Illinois. This Contract position is ideal for someone who excels in delivering outstanding customer service and managing front desk operations. The role involves handling various administrative tasks while ensuring smooth communication within the organization.

Responsibilities:
• Greet visitors and clients with courtesy and ensure they are directed to the appropriate person or department.
• Answer and manage multi-line phone systems, addressing inquiries and forwarding calls as necessary.
• Maintain organized files and records to support efficient office operations.
• Schedule appointments and coordinate meeting arrangements to support team activities.
• Perform accurate data entry tasks to update and maintain organizational databases.
• Handle email correspondence, ensuring timely and clear communication with internal and external stakeholders.
• Utilize Microsoft Excel, Word, and Outlook to create documents, manage schedules, and handle communications.
• Provide exceptional customer service to clients and visitors, addressing questions and concerns effectively.
• Assist in coordinating office supplies and maintaining a tidy reception area.• Proven experience in using multi-line phone systems.
• Strong customer service skills with the ability to communicate effectively.
• Proficiency in data entry and maintaining accurate records.
• Familiarity with Microsoft Excel, Word, and Outlook for various administrative tasks.
• Excellent organizational abilities to manage files and schedules efficiently.
• Strong interpersonal skills to interact with clients, visitors, and team members.
• Ability to handle email correspondence professionally and promptly.
• Previous experience scheduling appointments and managing calendars is preferred.