Vestar
Overview
Administrative Assistant role at Vestar. The position supports assigned Property Manager(s) with selected facets of property operations and day-to-day work schedules.
Base pay range
$28.00/hr - $30.00/hr
Essential Duties and Responsibilities
- Handling incoming maintenance calls and following up on maintenance calls to contractors and tenants
- Collect, input and track tenant gross sales report
- Collect, input and track certificates of insurance for all tenants and vendors
- Preparing, copying, distributing and filing all correspondence (e.g., letters, tenant memoranda, mail merges, etc.)
- Setting up and maintaining all tenant and operational files
- Preparing tenant welcome packages
- Recording, preparing, and distributing minutes at departmental staff meetings
- Preparing and distributing narrative summaries and various reports for managers
- Maintaining and updating current answering service lists and project information lists
- Maintaining the key box in order
- Keeping management agreement books
- Making travel arrangements
- Making arrangements for seminar attendance, including check requisition
- Assisting Manager and Assistant Manager with the preparation and collection of common area maintenance reconciliations
Qualifications
- Knowledge of office and accounting procedures
- Suite 2-3 years administrative experience in a commercial office environment
- Strong ability to work independently; ability to research and problem solve
- Demonstrated knowledge of phone and email procedures and etiquette
- Ability to prioritize and meet deadlines
- Strong attention to detail
Seniorilty and Employment
- Seniority level: Associate
- Employment type: Full-time
- Job function: Administrative