Abacus Group, LLC is hiring: Administrative Assistant in Arlington

Our client is a financial service company. They are looking for an Administrative Assistant to join their Manhattan, NY office.

Responsibilities

• Manage calendar for multiple executives with competing priorities according to their preferences
• Prioritize meetings and proactively identify and resolve schedule conflicts
• Correspond effectively and keeps managers’ calendars well organized
• Coordinate meetings, calls, and video conferencing with multiple time zones and participants
• Collaborate across departments to confirm availability for participants
• Print and distribute meeting materials following firm-wide deadlines
• Manage all aspects of meeting logistics (i.e., VC details, conference rooms, A/V assistance, and catering)
• Arrange travel through an online booking tool and travel agency according to the company policy
• Oversee all logistics of travel arrangements, including ground transportation and booking hotels
• Produce final travel itinerary, including detailed information on client meetings

Requirements

• Associate’s Degree
• 5+ years of administrative experience supporting multiple executives
• Working knowledge of Microsoft Office Suite
• Strong written and verbal communication skills, including an excellent telephone presence
• Able to prepare professional correspondence
• Experience managing varying responsibilities and adapting to changing situations
• Team-oriented with a positive can-do attitude
• Strong initiative to improve processes and procedures and your professional growth