Lifepoint Health® is hiring: Senior Administrative Assistant in Sierra Vista

Overview

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Canyon Vista Medical Center — Job Title: Senior Administrative Assistant | Job Type: Full-Time

Where We Are — Sierra Vista, Arizona. A growing city located 75 miles southeast of Tucson with access to healthcare, education facilities, and outdoor amenities.

Why Choose Us — Health (Medical, Dental, Vision) and 401K benefits for full-time employees; competitive PTO; Employee Assistance Program; Tuition Reimbursement/Assistance; and more.

Job Summary

The Senior Administrative Assistant provides administrative support to hospital administration, including scheduling, meeting coordination, event planning, and a variety of duties as assigned.

Reports to: Chief Executive Officer (CEO) • FLSA Status: Non-Exempt

Responsibilities

• Foster good relations in all encounters between customers, employees, and patients
• Maintain professional skills and confidentiality
• Prepare correspondence, forms, reports, minutes, presentation materials, and other written communications
• Coordinate preparations for senior management and department director meetings; record minutes as needed
• Plan and complete special projects and assignments for the CEO; organize Board and Leadership group events
• Prepare Administrative Call Schedule; complete applications for Hospital License and surveys; support continued operations documentation
• Answer and screen calls for the CEO/CNO/CFO; manage mail and scheduling
• Maintain calendar for the CEO; order office supplies and coordinate repairs
• Maintain timecards and department documentation; knowledge of Joint Commission standards
• Assist with Board of Trustee packets, bylaws updates, and communications with the HSC
• Coordinate with recruitment for executive-level interviews; support quarterly Town Hall meetings
• Process invoices via P-card; manage Kronos edits; maintain contract files and MediTract/Contract Collaborator systems
• Notify management of contract renewals and terminations; ensure timely processing

Essential Functions

• Foster professional relationships between customers, employees, and patients
• Maintain confidentiality and professional standards
• Compose and transcribe correspondence, minutes, reports, and presentation materials
• Support senior management meetings and board activities; prepare materials and minutes as requested
• Coordinate special events, board sessions, and communications with stakeholders
• Manage licenses, surveys, and documentation for continued operations
• Coordinate with executive leadership and department managers; support contract management
• Maintain knowledge of hospital departments and organizational functions

Qualifications

Minimum Education

• Associate Degree in Administrative Support, Office Management, or related field preferred
• High School Diploma preferred
• Three years of administrative experience required

Required Skills

• Excellent oral and written communication; proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook, TEAMS)
• Strong critical thinking, decisive judgment, and ability to work with minimal supervision
• Ability to work in a stressful environment and uphold Code of Conduct and Core Values
• Experience with Lawson, Kronos, and Laborlytics preferred
• Ability to collaborate with CEO, CNO, CFO, People Services Director, Department Managers, Board of Directors, and Medical Staff
• Ability to work normal business hours with overtime as needed
• Strong verbal and written communication for administrative management when required
• Familiarity with hospital departments and problem-solving under pressure
• Maintain harmonious relationships across nursing, medical staff, and administration

Functional Demands

• Problem-solving skills; reading, writing, and communication abilities required
• Extended desk work with occasional lifting up to 30 lbs.; standing and walking as needed
• Ability to adjust work schedule to meet hospital needs

EEOC Statement

Canyon Vista Medical Center is an Equal Employment Opportunity employer. We comply with applicable laws prohibiting discrimination based on color, race, sex, age, religion, national origin, disability, genetic information, gender identity, sexual orientation, veterans’ status, or any other protected status.

Lifepoint Health is a leader in community-based care with a mission of Making Communities Healthier. Our network spans 29 states and includes 63 community hospitals, 32 rehabilitation and behavioral health hospitals, and other care sites across the continuum.

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