Jackson Lewis P.C. is hiring: Receptionist in New York

Overview

Receptionist role at Jackson Lewis P.C.

Responsibilities

• Welcome clients, vendors and visitors to the office in a professional manner and notify the appropriate parties of their arrival; maintain visitor log as requested.
• Open the office every weekday.
• Answer all incoming calls to the main phone line and direct calls appropriately.
• Deliver incoming faxes to attorneys and assistants.
• Light typing, including data entry.
• Schedule conference rooms and visiting offices in coordination with administrative staff.
• Maintain calm in the event of hostile and/or difficult situations and administer the appropriate use of emergency procedures.
• Sort incoming mail and deliveries.
• Deliver afternoon mail to postal carrier.
• Verify the timely delivery of all overnight packages sent out by office personnel the previous day and ensure prompt notification to the sender of any failed deliveries.
• Arrange ground transportation for attorneys and/or clients as requested.
• Arrange catering and individual meal orders for meetings as requested and set up conference rooms for meetings in coordination with administrative staff.
• Assist with other projects as requested (i.e., mailings, labels, typing, entering attorney time).
• Prepare check requests and other reimbursement forms as requested.
• Track office supply inventories; replenish supplies in a timely manner.
• Track marketing material inventory and prepare marketing brochures for speaking engagements.
• Scan/copy documents for uploading to the document management system as requested.
• Maintain copiers (paper and toner) on a daily basis.
• Maintain and update periodicals in library.
• Interface with building and parking management, engineering personnel, and security.
• Assist with overall office appearance.
• Performs errands and other duties as needed.

Qualifications/Skills

• Between one and three years as a receptionist in a law firm or client-service organization.
• Pleasant, professional and tactful with ability to operate a multiple-line telephone console and greet clients, vendors and visitors.
• Excellent written and oral communication skills, as well as the ability to multitask and prioritize.
• Ability to work independently with little supervision.
• Organized, with attention to detail and excellent follow-up skills.
• Excellent written and oral communications skills with a willingness to learn and take on responsibility.
• Punctual with excellent attendance.
• Courteous, reliable, professional, with excellent teamwork skills.
• Knowledge of Microsoft Outlook, Word, basic Excel.

Educational Requirements

High School Diploma or equivalent required.

Compensation

For New York, the expected hourly range for this position is between $25.00 and $30.00. The actual compensation will be determined based on experience and other factors permitted by law.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.