Patient Plus Urgent Care is hiring: Administrative Assistant in Baton Rouge

Description:

The Administrative Assistant supports the administrative staff by completing routine tasks that allow them to focus on more advanced responsibilities

Administrative Assistant

· Receive/Transfer all incoming phone calls and route calls to the appropriate team members.

· Send email messages of all calls to create a record of the call.

· Greet visitors and direct them to the appropriate place.

· Managing multiple or complex calendars for meetings and travel.

· Attending Administrative Team meetings to record minutes.

· Maintain the sign-in roster in the lobby.

· Retrieve phone messages from Voicemails and delegate them to the correct personnel.

· Collate and distribute mail.

· Coordinate the availability of Conference rooms for Meetings/Training.

· Input data from the PPUC Clinics that offer Occupational Medicine resources.

· Prepare and email Daily Clinic Volume Reports to the Administrative Team.

· Responsible for all incoming faxes and correspondence.

· Receiving all delivered packages, identifying who the packages are for, and ensuring they are notified of the delivery.

· Update phone list.

· Inventory and order all office supplies for the Administrative and Training Teams.

· Purge/shred outdated files.

· Other duties as assigned.

Requirements:

· High School Diploma or GED. Associate or bachelor’s degree preferred.

· At least two years of administrative experience.

· Proficient in Microsoft Office Suite.

· Effective and professional communication abilities, including communicating with all levels of team members, Providers, vendors, and guests.

· Great time management, organizational and prioritization abilities.

· Attention to detail and efficient problem-solving skills.