Job Description
**Job Title: Administrative Assistant**
**Location:** Humble, TX 77338
**Employment Type:** Full-Time (Monday - Friday, 8a-5p)
**Salary:** $35,000 - $45000
**About Us:** Mega Mex is a specialty metals distributor and exporter. Our customer base is primarily from Mexico and other Spanish speaking countries. We supply raw materials like plate, sheet, bar, pipe and tube.
**Job Summary:**
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have excellent communication skills, a strong work ethic, and the ability to manage multiple tasks efficiently. This role is crucial in ensuring the smooth operation of our daily activities and will support various departments within the organization.
**Key Responsibilities:**
- Manage daily office operations, including correspondence, scheduling appointments, digitizing documents and maintaining filing systems.
- Assist with the preparation and maintenance of reports, documents, manuals, processes, programs and presentations
- Utilize and maintain SalesForce (CRM Tool)
- Create Leads, Opportunities, Quotes and run reports
- Assist with shipping/receiving processes as needed
- Create labels, tag, identify, measure and mark materials
- Quote, schedule, and track freight
- Collaborate with freight forwarders
- Adhere to export compliance protocols
- Create Sales Orders, Invoices, Vendor Orders, Packing Slips, Order Acknowledgments, Bank Deposits and run reports in QuickBooks
- Handle incoming calls, emails, and mail, directing them to the appropriate staff members as needed.
- Maintain accurate records and databases, ensuring all information is up to date and accessible.
- Support the sales and accounting teams with basic tasks, including invoicing, purchasing, estimates, expense tracking and collections
- Maintain phone system (add/remove lines, record and enable greetings, etc)
- Create packing requests
- Process Credit Card Payments
- Customer Research
- Communicate with customers, vendors and freight forwarders
- Attend occasional networking events
**Qualifications:**
- Bilingual (Spanish and English)
- Proficient in typing (50+ WPM) and Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Experience with QuickBooks, Salesforce or any CRM tool is a plus.
- Strong Organizational skills with the ability to prioritize tasks and meet deadlines.
- Excellent communication skills, both oral and written.
- Capable of managing multiple email accounts and software tools.
- Strong attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
- Proficient in basic math and algebra
- Punctual & Dependable
- Good Phone Etiquette
- Self-Development
- Positive Attitude
- Strong Work Ethic
- Reliable means of transportation
**What We Offer:**
- Health Insurance
- 401(k)
- Paid Time Off (PTO)