LHH Recruitment Solutions
LHH is seeking an Office Manager for a direct hire position in Houston, TX.
Position: Office Manager / Executive Assistant
Type: Direct Hire
Location: 100% ONSITE - Houston, TX 77046
Pay Range: $31.25-34.65/hr DOE
Work Schedule: M-F, 8 AM-5 PM
• General administrative work - paperwork, answering the phones, greeting any vendors/guests
• Office management - ordering supplies, putting in contractor requests when needed, setting up
• Light A/P - recording purchasing orders, matching invoices
• Essentially keeping the office running and working directly with the team in place
DUTIES:
• Responsible for providing the CEO & MD and Senior Managers with Executive level administrative support, Accounts Payable function and ensuring the smooth operation of the Melbourne Office.
OFFICE OPERATIONS
• Effectively deliver all activities associated with the smooth running of the Houston Office, including:
• Facilities: Timely facilities management, ensuring high standards are maintained, office entry area is always neat and tidy, kitchen area is kept in a tidy manner and dishwasher is stacked and cleared when required, meeting rooms are cleared after use
• Mail & Couriers: Mail management, including sorting accounts mail. Co-ordinate couriers
• Stationery: Manage stationery and stock levels in a prompt, cost-effective and organised way
• Reception: Ensure visitors are welcomed in a courteous and professional manner and offered appropriate refreshments
• Call Management: Provide professional and timely response and follow-up to incoming phone calls and ensure prompt follow-up is undertaken. The internal telephone directory is updated and distributed to staff members.
• Equipment: Effective maintenance including ensuring photocopier is maintained and repaired in accordance with service agreement
• Couriers: Co-ordinate couriers, ensuring necessary packaging/wrapping is undertaken
• Filing: Ensure files are maintained in a timely and organised, user-friendly manner
• Petty Cash: Maintain petty cash for Houston Office, undertake reconciliation at the end of month and submit to accounts
• Company Functions: Organise and manage corporate functions and events such as Christmas Party, employee functions, Board meeting preparations, meetings with international corporate guests etc.
ADMINISTRATIVE SUPPORT
• Provide administrative support to the Houston team, proactively and as requested, including all activities associated with:
o Expenses, mail, timesheets, and any other correspondence
o Proactively plan and co-ordinate larger meetings, training sessions, events, and complex travel while anticipating and managing any potential conflicts
o Prepare and revise documents including presentations, emails and reports as required
• Prepare and revise documents including presentations, emails and reports as required
• Maintain all travel records
ACCOUNTS PAYABLE SUPPORT
• Provide assistance to the Accounts Payable and Accounting function when required, including preparation of purchase orders, invoice approval forms, facilitating approvals, entering invoices into the accounting system
• Assist staff with compiling and submitting approved expense claims to Accounts Payable
QUALIFICATIONS:
• High school diploma
• Amiable personality, and good communicator both verbally and written
• Flexible, open to an ever-changing environment
• Ability to build relationships, understand how to ask questions, listen, etc.
• Can work independently
• Confident, knowledgeable
• Extremely organized and able to successfully prioritise, multitask, and problem solve / research
SKILLS:
• MS Word - Advanced
• Outlook - Advanced
• Excel - Intermediate to Advanced
• PowerPoint - Intermediate to Advanced
• Strong professional communication skills (both written and verbal)
EXPERIENCE:
• Minimum 5+ years of previous office manager/executive assistant experience
• Upstream oil and gas/energy background, is a plus!
• Some data entry/accounts payable experience
• Several years' experience in administration in a commercial office environment
• Experience coordinating, planning, and supporting daily office operational and administrative functions
Pay Details:
$31.25 to $34.65 per hour
Search managed by:
Nicole Vassiliades
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www-uat.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance
Massachusetts Candidates Only:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Position: Office Manager / Executive Assistant
Type: Direct Hire
Location: 100% ONSITE - Houston, TX 77046
Pay Range: $31.25-34.65/hr DOE
Work Schedule: M-F, 8 AM-5 PM
• General administrative work - paperwork, answering the phones, greeting any vendors/guests
• Office management - ordering supplies, putting in contractor requests when needed, setting up
• Light A/P - recording purchasing orders, matching invoices
• Essentially keeping the office running and working directly with the team in place
DUTIES:
• Responsible for providing the CEO & MD and Senior Managers with Executive level administrative support, Accounts Payable function and ensuring the smooth operation of the Melbourne Office.
OFFICE OPERATIONS
• Effectively deliver all activities associated with the smooth running of the Houston Office, including:
• Facilities: Timely facilities management, ensuring high standards are maintained, office entry area is always neat and tidy, kitchen area is kept in a tidy manner and dishwasher is stacked and cleared when required, meeting rooms are cleared after use
• Mail & Couriers: Mail management, including sorting accounts mail. Co-ordinate couriers
• Stationery: Manage stationery and stock levels in a prompt, cost-effective and organised way
• Reception: Ensure visitors are welcomed in a courteous and professional manner and offered appropriate refreshments
• Call Management: Provide professional and timely response and follow-up to incoming phone calls and ensure prompt follow-up is undertaken. The internal telephone directory is updated and distributed to staff members.
• Equipment: Effective maintenance including ensuring photocopier is maintained and repaired in accordance with service agreement
• Couriers: Co-ordinate couriers, ensuring necessary packaging/wrapping is undertaken
• Filing: Ensure files are maintained in a timely and organised, user-friendly manner
• Petty Cash: Maintain petty cash for Houston Office, undertake reconciliation at the end of month and submit to accounts
• Company Functions: Organise and manage corporate functions and events such as Christmas Party, employee functions, Board meeting preparations, meetings with international corporate guests etc.
ADMINISTRATIVE SUPPORT
• Provide administrative support to the Houston team, proactively and as requested, including all activities associated with:
o Expenses, mail, timesheets, and any other correspondence
o Proactively plan and co-ordinate larger meetings, training sessions, events, and complex travel while anticipating and managing any potential conflicts
o Prepare and revise documents including presentations, emails and reports as required
• Prepare and revise documents including presentations, emails and reports as required
• Maintain all travel records
ACCOUNTS PAYABLE SUPPORT
• Provide assistance to the Accounts Payable and Accounting function when required, including preparation of purchase orders, invoice approval forms, facilitating approvals, entering invoices into the accounting system
• Assist staff with compiling and submitting approved expense claims to Accounts Payable
QUALIFICATIONS:
• High school diploma
• Amiable personality, and good communicator both verbally and written
• Flexible, open to an ever-changing environment
• Ability to build relationships, understand how to ask questions, listen, etc.
• Can work independently
• Confident, knowledgeable
• Extremely organized and able to successfully prioritise, multitask, and problem solve / research
SKILLS:
• MS Word - Advanced
• Outlook - Advanced
• Excel - Intermediate to Advanced
• PowerPoint - Intermediate to Advanced
• Strong professional communication skills (both written and verbal)
EXPERIENCE:
• Minimum 5+ years of previous office manager/executive assistant experience
• Upstream oil and gas/energy background, is a plus!
• Some data entry/accounts payable experience
• Several years' experience in administration in a commercial office environment
• Experience coordinating, planning, and supporting daily office operational and administrative functions
Pay Details:
$31.25 to $34.65 per hour
Search managed by:
Nicole Vassiliades
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www-uat.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance
Massachusetts Candidates Only:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.