Satellite Shelters Inc. is hiring: Administrative Assistant in Christiana

Overview

Satellite Shelters, Inc., a leader in the mobile office and storage solution industry, is looking for an enthusiastic, dedicated, customer-focused and FUN individual to join our team in our Christiana, TN branch. Satellite Shelters is a company that believes in treating our customers and employees with honesty and integrity. If you are someone who does the right thing, even when no one is looking, then we want to talk to you!

WE DON'T CHEAT AT SOLITAIRE!

Responsibilities

The position has two primary areas:

• Administrative (60%) – Partner with the Branch Manager in daily administrative duties of the branch. Monitor records and filing, types up documentation, schedules and coordinates service calls, and monitors completion of service work orders. Manage the business office.
• Receptionist (40%) – Monitor the phone system in a group setting and provide customer assistance. Manage the business office as it relates to service which could include other operations and sales functions, ordering supplies, and maintaining the front desk.

Administrative

• Utilize computer software such as Microsoft Office Suite and NAV.
• Schedule and organize deliveries, returns, and relocations. Manage drivers and set crews as it pertains to the dispatch calendar.
• Manage and coordinate changes in schedule to ensure accuracy and that all parties involved have updated information.
• Maintain and manage filing system for branch.
• Acts as liaison to other departments and outside agencies.
• Handles confidential information.
• Works independently and within a team on projects.
• Types general correspondences, memos, charts, tables, etc.
• Proofreads copies for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
• Assist with other clerical duties such as photocopying and faxing.
• Acts as liaison to accounting department. Process accounting documentation as required.
• Perform other duties as assigned.

Receptionist

• Answers incoming calls in group setting. Takes messages or fields/answers routine and non-routine questions.
• Greets and directs visitors outside guest at times.
• Monitor, organize, and prioritize a large volume of information and calls.
• Provide callers with information and follow up.
• Receives, sorts, and forwards incoming mail. Maintains and routes publications.
• Coordinates the pick-up and delivery of express mail services and couriers.
• Performs other duties as required.

Education and Experience Requirements

• This position requires an Associate Degree and 1+ year of administrative assistant experience or high school diploma and 3+ years of administrative assistant experience.
• Degree in business preferred but not required.
• Dispatching/Logistics experience preferred but not required.
• Shown ability to collaborate with other team members to accomplish tasks.
• Thoroughness and detail oriented.

Additional Required Skills for Senior Administrative Assistant

• 3-5 years of administrative experience

Required Skills

• Proficiency in MS Office Suite
• Strong written and verbal communication
• Excellent problem-solving skills
• Strong interpersonal communications skills
• Schedule flexibility to respond to emergency situations
• Current driver’s license and ability to operate vehicles.
• Attention to detail and multitasking.

Compensation

The pay range listed is the base pay range that Satellite Shelters, inc/Satellite Industries, Inc. reasonably expects to pay someone for this position (compensation may vary outside of this range depending on several factors, including but not limited to, a candidate’s qualifications, skills, competencies, experience, location and end client requirements).

Benefits And Ancillaries

Medical, dental, vision, PTO benefits and ancillaries may be available for eligible employees and vary based on the plan options selected by the employee.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative
• Industries: Construction

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