Logo
Whova

Whova is hiring: Billing / Administrative Assistant in San Diego

Whova, San Diego, CA, United States, 92189

Save Job

Join to apply for the Billing / Administrative Assistant role at Whova

Join to apply for the Billing / Administrative Assistant role at Whova

Whova is hiring a full-time Administrative Assistant for a finance department, who will help with billing/invoicing, accounting, reconciliation, bookkeeping, and other business operations. A Bachelor’s degree is required.

Whova revolutionizes event engagement and attendee networking by providing the Whova event management software and services to support events, conferences, and expos globally everyday.

Whova is a fast-growing company with brand-name customers, including US-Bank, Stanford, L’Oreal, Hilton, LEGO, Vetafore, NASA, IKEA, TEDx, etc. We are proud to recieve the San Diego Business Journal’s Best Places to Work in San Diego award, 5 years in a row. We also won the Fastest Growing Private Companies award for 3 years. More recently, we won Event Technology Awards’ Best Product Team Award, and Global Top Rated Product in 2022. Currently, we are named as G2’S Global Top 50 Best Software for 2022.

How You Will Make An Impact

  • Process the day-to-day operation including invoicing, billing, bookkeeping, month-end closing, reconciliation, etc.
  • Handle inquiries from the sales team and customers regarding invoices, contracts, payments, and anything related to finance
  • Perform expense tracking and sales commission calculation
  • Occasionally assist HR / office management including but not limited to company-wide event planning, office inventory management, and purchasing.
  • Perform additional duties and assignments that help ensure a smooth and efficient business process

Necessary Skills And Experience

  • Organized, detail-oriented, self-disciplined, and self-learning
  • Collaborative, initiative, and proactive
  • Displays sensitivity to confidential matters.
  • Ability to multitask in a fast-paced office environment with well-honed time-management skills
  • Business acumen and the ability to professionally interact with people inside and outside the company
  • Strong work ethic with high desire to accomplish assigned objectives successfully
  • Willing to learn and constantly looking for ways to improve yourself

Required Education

  • Bachelor’s Degree
  • 1-2 years of working experience in administrative or accounting jobs (preferred)

What You Will Gain

  • Salary: $38K – $65K per year, based on experiences on corporate AP/AR, bookkeeping, accounting assitance, tax return assistance for a s/w company
  • Health benefits package (medical, dental, vision)
  • 401k after 6 months
  • 18 days/year paid time off/sick leave in addition to paid holidays
  • Fast-growing career potential
  • Great work-life balance
  • In-office gym
  • Fun, upbeat, and collaborative office environment
  • Two company-provided lunches each week
  • Working from home every Friday

How to Apply: Please submit your resume and describing qualifications in detail (hr-jobs@whova.com)

Seniority level

  • Seniority level

    Entry level

Employment type

  • Employment type

    Full-time

Job function

  • Job function

    Administrative

  • Industries

    Software Development

Referrals increase your chances of interviewing at Whova by 2x

Sign in to set job alerts for “Administrative Assistant” roles.

National City, CA $20.50-$21.00 1 month ago

Office Assistant/Receptionist/Cashier $16-$18 based on experience

Executive Assistant to the President and CEO

Executive Personal Assistant - Northern San Diego, CA

San Diego County, CA $125,000.00-$150,000.00 2 weeks ago

Caregiver Office Scheduling/Admin Assistant

Scheduling/Admin Assistant (Caregiver Office)

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr