Administrative Assistant - 157308 Job at Atrium in Pennington

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Our client is a growing pharmaceutical company and they are now looking for an Administrative Assistant.

Salary/Hourly Rate

$60k

Position Overview

The Administrative Assistant is a key support role within the organization, responsible for performing a variety of administrative and clerical tasks to ensure the efficient operation of the office. This position requires a highly organized and detail-oriented individual who can manage multiple tasks simultaneously and provide support to various departments and team members.

Responsibilities Of The Administrative Assistant

• Provide excellent customer service to all guests, clients, employees, vendors, and callers.
• Answer all incoming calls in a professional and courteous manner.
• Direct phone inquiries to appropriate staff members or to customer service numbers.
• Manage the reception area, greet and direct all visitors, including vendors, clients, and job candidates, in a professional and friendly manner.
• Use word processing software to prepare invitation letters and other documents.
• Sort incoming mail and courier deliveries for distribution.
• Prepare and send outgoing mail and courier parcels.
• Create a filing system for all hotel bookings, flight reservations, and vendors.
• Provide secretarial and administrative support to management and other staff.
• Make travel, hotel, and other arrangements for employees.
• Make arrangements for breakfast and lunch for meetings.
• Purchase, receive, and store office supplies ensuring that basic supplies are always available.
• Monitor and order mailing supplies.
• Maintain and update database of office supplies inventory.
• Request price quotes, negotiate with vendors to ensure best prices for hotels and supplies.
• Assist executives with sending out letters, making travel arrangements, preparing expense reports, downloading data from FTP servers, and other duties as needed.
• Assist head executives and other senior executives with preparing documents, flight and hotel bookings, preparing and binding reports, couriering documents, etc.
• Make hotel, transportation, and other reservations for senior executives from India offices and elsewhere coming to the US for various business meetings and conferences.
  
  

Required Experience/Skills for the Administrative Assistant:

• Strong experience in scheduling.
• Proficient in Microsoft Suite.
• 1+ years of experience in an administrative capacity.
  
  

Preferred Experience/Skills for the Administrative Assistant:

• Ability to be organized.
• Ability to multitask.
  
  

Education Requirements:

• Bachelor's degree preferred.
  
  

Benefits:

• Medical.
• Dental.
• Vision.
• 401(k) Match.
  
  

By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO

Position ID: 157308

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Executive Offices

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