StateJobsNY
Administrative Assistant 1
As an Administrative Assistant 1, you would perform tasks which fall into four broad categories: communication, coordination, organization, and records maintenance. Within these categories, the Administrative Assistant 1 would perform a variety of tasks which enable managers and program staff to accomplish the mission of the agency. Primary Duties And Responsibilities: Answers telephone and gives information to callers, takes messages, and transfers calls to appropriate individuals. Greets visitors or callers and handles their inquiries; or directs them to the appropriate persons. Opens, reads, routes, and distributes incoming mail or other materials and answers routine inquiries. Tracks and coordinates assignments. Manages paper and electronic mailing systems. Uses various information technology applications such as email, database, spreadsheets and word processing applications. Operates office equipment such as printers, scanners, and copiers; and arranges for repairs when equipment malfunctions. Maintains scheduling and event calendars. Schedules and confirms appointments for clients, customers, or supervisors. Helps coordinates conferences, meetings, or special events. Completes forms in accordance with agency procedures. Makes copies of various documents, places them in proper files, and distributes them to appropriate staff. Locates and attaches appropriate files to incoming correspondence requiring replies. Manages projects or contributes to committee or team work. Mails various items including letters, reports, and promotional materials; and prepares packages and arranges for them to be distributed. Creates conference or event materials such as flyers or invitations. May supervise other clerical staff and provide training and orientation to new staff. Processing for new employees. Scheduling EHS appointments for potential candidates. Assisting at Hiring Events with greeting candidates. Collecting required documentation, and general assistance. Maintain organized systems for filing for employee history files, candidate applications, prospective employee folders. Typing various correspondence. Scheduling interviews, meetings, and tests. Reviewing outgoing/in-coming correspondence and reports to determine their significance. Receive and prepare responses to letters, calls and visitors concerning program policies and inquiries. Prepare reports using various programs, research background information, transmit instructions, and conduct follow-up. Assists Administrators by conducting background checks for new employees. Maintains various spreadsheets using various programs. Maintain employee files. Other duties as assigned. Selection Criteria: Management reserves the right to determine the number of qualified candidates to be interviewed. Preference will be given to individuals with experience in the above-mentioned areas. At the time of offer, you must be ready to accept or decline the position. Occasional travel required, so must possess a valid driver's license and reliable transportation.
As an Administrative Assistant 1, you would perform tasks which fall into four broad categories: communication, coordination, organization, and records maintenance. Within these categories, the Administrative Assistant 1 would perform a variety of tasks which enable managers and program staff to accomplish the mission of the agency. Primary Duties And Responsibilities: Answers telephone and gives information to callers, takes messages, and transfers calls to appropriate individuals. Greets visitors or callers and handles their inquiries; or directs them to the appropriate persons. Opens, reads, routes, and distributes incoming mail or other materials and answers routine inquiries. Tracks and coordinates assignments. Manages paper and electronic mailing systems. Uses various information technology applications such as email, database, spreadsheets and word processing applications. Operates office equipment such as printers, scanners, and copiers; and arranges for repairs when equipment malfunctions. Maintains scheduling and event calendars. Schedules and confirms appointments for clients, customers, or supervisors. Helps coordinates conferences, meetings, or special events. Completes forms in accordance with agency procedures. Makes copies of various documents, places them in proper files, and distributes them to appropriate staff. Locates and attaches appropriate files to incoming correspondence requiring replies. Manages projects or contributes to committee or team work. Mails various items including letters, reports, and promotional materials; and prepares packages and arranges for them to be distributed. Creates conference or event materials such as flyers or invitations. May supervise other clerical staff and provide training and orientation to new staff. Processing for new employees. Scheduling EHS appointments for potential candidates. Assisting at Hiring Events with greeting candidates. Collecting required documentation, and general assistance. Maintain organized systems for filing for employee history files, candidate applications, prospective employee folders. Typing various correspondence. Scheduling interviews, meetings, and tests. Reviewing outgoing/in-coming correspondence and reports to determine their significance. Receive and prepare responses to letters, calls and visitors concerning program policies and inquiries. Prepare reports using various programs, research background information, transmit instructions, and conduct follow-up. Assists Administrators by conducting background checks for new employees. Maintains various spreadsheets using various programs. Maintain employee files. Other duties as assigned. Selection Criteria: Management reserves the right to determine the number of qualified candidates to be interviewed. Preference will be given to individuals with experience in the above-mentioned areas. At the time of offer, you must be ready to accept or decline the position. Occasional travel required, so must possess a valid driver's license and reliable transportation.