Cynet Systems Inc is hiring: Administrative Assistant in New York

Overview

Job Description: Pay Range: $22hr - $26hr

Responsibilities

• Use of various information technology applications such as email, database, spreadsheets, and word processing applications (including Microsoft Office Suite):
• Composes, types, and distributes correspondence, and reports
• Sets up and manages paper and electronic filing systems
• Creates, maintains, and enters information into spreadsheets and databases:
• (SLMS, Client Designations, Fed Provider)
• Updates SLMS and Fed Provider database as changes are made to enrollments, find replacements for classes, inform Fed providers of changes, track, collect and record certificates/attestations for completed classes (in SLMS)
• Creates and maintains SLMS courses and classes for Fed Provider and NAIC:
• Maintains records for Fed Provider and NAIC courses
• Track, collect and record certificates/attestations for completed classes
• Answers telephone; give information to callers, takes messages, and transfers calls to appropriate individuals.
• Greets visitors or callers and handles their inquiries; or directs them to the appropriate persons. Enters visitor information into the Building Security system.
• Operates office equipment such as printers, scanners, copiers, etc.; and arranges for repairs when equipment malfunctions. Manage Training Unit correspondence and mail:
• Opens, reads, routes, and distributes incoming mail or other materials and answers routine inquiries
• Mails various items including letters, reports, and training materials; and prepares packages and arranges for the to be shipped
• Completes forms in accordance with agency procedures
• Locates and attaches appropriate files
• Makes copies of various documents, places them in proper files, and distributes them to appropriate staff
• Manage the Training Unit shared email accounts:
• Handles inquiries from staff or forwards them to program managers
• Locates and attaches appropriate files to incoming correspondence requiring replies
• Files completed inquiries
• Schedules and confirms appointments for clients, customers, or supervisors
• Creates and Maintains SLMS records for these learning events and provides staff with certificates as needed
• Manages Training resources (rooms and equipment):
• Manages training rooms and resources, coordinates with Office Services and IT Helpdesk on rooms requests
• Communicates with Office Services and IT Helpdesk to ensure that room resources/technology are in working order and submits requests for maintenance/ assistance when necessary
• Searches for information using various sources including the internet.
• Participates in projects or contributes to committee or teamwork.
• Other duties as assigned.

Preferred skills/Abilities

• Proficiency in various information technology applications such as email, database, spreadsheets, and word processing applications (including Microsoft Office Suite)
• Familiarity with virtual meeting platforms (Webex, Teams, Adobe Connect, etc)

Minimum Candidate Qualifications

• The candidate must have a minimum of:
• Bachelor’s Degree.
• High School / High School Equivalency Diploma with at least two years of experience in administrative support.

#J-18808-Ljbffr