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This listing closes on 9/9/2025 at 11:59 PM Hawaii. Employer: County of Hawai`i Salary: $41,652.00 Annually Location: Future vacancies with immediate vacancies in Hilo and Kailua-Kona, HI Job Type: Permanent & Temporary Positions Job Number: 2025-00132 Opening Date: 08/31/2025 Closing Date: 9/9/2025 at 11:59 PM Hawaii Duties Summary
Performs a variety of difficult and complex clerical or routine administrative work in preparing, checking, reviewing, evaluating, and refining forms, records, and similar materials; prepares reports and maintains continuing records; may supervise others; and performs other related duties as required. There are four (4) immediate vacancies: One (1) permanent full-time vacancy with the Department of Finance - Real Property Tax Division in Kailua-Kona. May be eligible to receive a $2,000 Recruitment Incentive. Conditions apply. One (1) temporary full-time vacancy not-to-exceed 02/28/2026 with the Department of Human Resources - Recruitment and Examination Division in Hilo. One (1) temporary full-time vacancy not-to-exceed 06/30/2026 with the Office of the Prosecuting Attorney - Victim Witness Unit in Kailua-Kona. One (1) temporary full-time vacancy not-to-exceed 06/30/2026 with the Planning Department - Long Range Division in Hilo. The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment. Examples of Duties
Prepares, checks and processes letters, memoranda, reports, specifications, statements, forms, and other materials into final form from rough or corrected copy and/or requires advanced word processing techniques; uses discretion and resourcefulness as tasks do not follow established process or procedures; checks and proofreads finished documents. Processes documents from rough or corrected copy where format and arrangement of data are not clearly indicated. Creates, edits, prints, scans, stores, retrieves and deletes documents using a computer and word processing and other software. Prepares, checks, and reviews forms, records, reports, applications, and other documents for accuracy, adequacy, and conformance to established departmental and/or legal requirements. Creates tables and graphs using spreadsheet applications; devises formulas for spreadsheet calculations. Evaluates documents and processes same according to individual circumstances where the correct course of action is not clearly defined. Follows up to secure or clarify required information. Follows up on applications, forms, and other documents to ensure timely processing. Determines eligibility for and issues licenses and permits. Posts data to and maintains various types of paper and electronic operational and control records. Conducts extensive searches through a variety of paper and electronic files and records, extracts, refines, and organizes necessary information and prepares reports that require discretion, selectiveness and an understanding of the material; summarizes and briefs materials and prepares special reports involving interpretation and analysis of data and judgment as to format and details of presentation, which may include the use of various software applications. Takes and transcribes notes and taped recordings of meeting proceedings; prepares minutes as required. Prepares reports and correspondence by transcribing taped recordings. Composes routine correspondence and letters of acknowledgment from general instructions. Sets up and maintains paper and electronic files and revises system as necessary; codes and indexes records. Provides information and resolves complaints by outside parties involving interpretation and explanation of regulations, policies, and procedures, and knowledge of the agency's purposes and functions. Processes accounts payable; orders office supplies, equipment, etc.; posts to and maintains account balances. Accepts cash payments for standard fees; writes out receipts; prepares deposit receipts; may follow up on collection of returned checks. Reviews, prepares, and processes time sheets and related payroll documents; maintains vacation and sick leave balances. Answers telephone and takes or relays messages and calls. Makes arrangement for meetings, appointments, travel, equipment maintenance, telephone service, and other similar matters. Sets up facility or room for meetings. Sorts, arranges, distributes, and files bills, invoices, applications, correspondence, and other materials. Greets callers and directs them to proper persons or offices. Operates standard office machines such as copiers, scanners, calculators, typewriters, and desktop computers and peripherals. May perform routine end user computer system assignments. May supervise and review the work of others. Performs other related duties as assigned. Minimum Qualification Requirements
Training and Experience: A combination of education and experience substantially equivalent to: Graduation from high school, and Three (3) years of clerical experience which shall have included some typing or keyboarding, and Possession of a valid State of Hawai'i driver license (Class 3) or any other valid comparable driver license at the time of filing, as applicable to the position. You will be required to submit your valid driver's license at the time of hire, if the position requires a driver's license. (The immediate vacancy with the Department of Human Resources requires a valid driver's license), and As applicable to the position, must be qualified to carry and/or possess firearm or ammunition in accordance with state and federal laws, e.g., no misdemeanor or felony domestic violence conviction. (The immediate vacancies do not require the qualification to carry and/or possess firearm or ammunition). Substitution of education for required clerical experience: An Associates degree or higher from an accredited college or university may be substituted for lack of the required clerical experience on a year for year basis (examples: 30 college credits can be substituted for one (1) year of the required clerical experience, an Associates degree can be substituted for two (2) years of the required clerical experience, and a baccalaureate degree or higher can be substituted for four (4) years of the required clerical experience). (Scan and attach a copy of your official college transcript to be credited for the substitution of clerical experience.) Note: Foreign transcripts must be accompanied by an official transcript or credential evaluation to determine U.S. equivalency. (Scan and attach a copy of your official transcript or credential evaluation to your application.) Examination: All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application. Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week. Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application. Note: In-person interviews and/or further testing in Hawai'i County may be required at the discretion of the hiring department/agency. If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process. Knowledge of: office practices and procedures; filing methods and systems; grammar, spelling, and word usage; the purposes and uses of standard office machines; principles and practices of supervision. Ability to: type or keyboard, which applicants may be required to demonstrate by satisfactorily passing a performance exercise at the time of interview; make arithmetic computations; compare names and numbers accurately; set up and maintain records, summarize and analyze materials; prepare reports; operate standard office machines and equipment; understand, interpret, and explain laws, ordinances, regulations, and policies pertinent to the department; give and follow oral and written instructions
This listing closes on 9/9/2025 at 11:59 PM Hawaii. Employer: County of Hawai`i Salary: $41,652.00 Annually Location: Future vacancies with immediate vacancies in Hilo and Kailua-Kona, HI Job Type: Permanent & Temporary Positions Job Number: 2025-00132 Opening Date: 08/31/2025 Closing Date: 9/9/2025 at 11:59 PM Hawaii Duties Summary
Performs a variety of difficult and complex clerical or routine administrative work in preparing, checking, reviewing, evaluating, and refining forms, records, and similar materials; prepares reports and maintains continuing records; may supervise others; and performs other related duties as required. There are four (4) immediate vacancies: One (1) permanent full-time vacancy with the Department of Finance - Real Property Tax Division in Kailua-Kona. May be eligible to receive a $2,000 Recruitment Incentive. Conditions apply. One (1) temporary full-time vacancy not-to-exceed 02/28/2026 with the Department of Human Resources - Recruitment and Examination Division in Hilo. One (1) temporary full-time vacancy not-to-exceed 06/30/2026 with the Office of the Prosecuting Attorney - Victim Witness Unit in Kailua-Kona. One (1) temporary full-time vacancy not-to-exceed 06/30/2026 with the Planning Department - Long Range Division in Hilo. The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment. Examples of Duties
Prepares, checks and processes letters, memoranda, reports, specifications, statements, forms, and other materials into final form from rough or corrected copy and/or requires advanced word processing techniques; uses discretion and resourcefulness as tasks do not follow established process or procedures; checks and proofreads finished documents. Processes documents from rough or corrected copy where format and arrangement of data are not clearly indicated. Creates, edits, prints, scans, stores, retrieves and deletes documents using a computer and word processing and other software. Prepares, checks, and reviews forms, records, reports, applications, and other documents for accuracy, adequacy, and conformance to established departmental and/or legal requirements. Creates tables and graphs using spreadsheet applications; devises formulas for spreadsheet calculations. Evaluates documents and processes same according to individual circumstances where the correct course of action is not clearly defined. Follows up to secure or clarify required information. Follows up on applications, forms, and other documents to ensure timely processing. Determines eligibility for and issues licenses and permits. Posts data to and maintains various types of paper and electronic operational and control records. Conducts extensive searches through a variety of paper and electronic files and records, extracts, refines, and organizes necessary information and prepares reports that require discretion, selectiveness and an understanding of the material; summarizes and briefs materials and prepares special reports involving interpretation and analysis of data and judgment as to format and details of presentation, which may include the use of various software applications. Takes and transcribes notes and taped recordings of meeting proceedings; prepares minutes as required. Prepares reports and correspondence by transcribing taped recordings. Composes routine correspondence and letters of acknowledgment from general instructions. Sets up and maintains paper and electronic files and revises system as necessary; codes and indexes records. Provides information and resolves complaints by outside parties involving interpretation and explanation of regulations, policies, and procedures, and knowledge of the agency's purposes and functions. Processes accounts payable; orders office supplies, equipment, etc.; posts to and maintains account balances. Accepts cash payments for standard fees; writes out receipts; prepares deposit receipts; may follow up on collection of returned checks. Reviews, prepares, and processes time sheets and related payroll documents; maintains vacation and sick leave balances. Answers telephone and takes or relays messages and calls. Makes arrangement for meetings, appointments, travel, equipment maintenance, telephone service, and other similar matters. Sets up facility or room for meetings. Sorts, arranges, distributes, and files bills, invoices, applications, correspondence, and other materials. Greets callers and directs them to proper persons or offices. Operates standard office machines such as copiers, scanners, calculators, typewriters, and desktop computers and peripherals. May perform routine end user computer system assignments. May supervise and review the work of others. Performs other related duties as assigned. Minimum Qualification Requirements
Training and Experience: A combination of education and experience substantially equivalent to: Graduation from high school, and Three (3) years of clerical experience which shall have included some typing or keyboarding, and Possession of a valid State of Hawai'i driver license (Class 3) or any other valid comparable driver license at the time of filing, as applicable to the position. You will be required to submit your valid driver's license at the time of hire, if the position requires a driver's license. (The immediate vacancy with the Department of Human Resources requires a valid driver's license), and As applicable to the position, must be qualified to carry and/or possess firearm or ammunition in accordance with state and federal laws, e.g., no misdemeanor or felony domestic violence conviction. (The immediate vacancies do not require the qualification to carry and/or possess firearm or ammunition). Substitution of education for required clerical experience: An Associates degree or higher from an accredited college or university may be substituted for lack of the required clerical experience on a year for year basis (examples: 30 college credits can be substituted for one (1) year of the required clerical experience, an Associates degree can be substituted for two (2) years of the required clerical experience, and a baccalaureate degree or higher can be substituted for four (4) years of the required clerical experience). (Scan and attach a copy of your official college transcript to be credited for the substitution of clerical experience.) Note: Foreign transcripts must be accompanied by an official transcript or credential evaluation to determine U.S. equivalency. (Scan and attach a copy of your official transcript or credential evaluation to your application.) Examination: All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application. Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week. Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application. Note: In-person interviews and/or further testing in Hawai'i County may be required at the discretion of the hiring department/agency. If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process. Knowledge of: office practices and procedures; filing methods and systems; grammar, spelling, and word usage; the purposes and uses of standard office machines; principles and practices of supervision. Ability to: type or keyboard, which applicants may be required to demonstrate by satisfactorily passing a performance exercise at the time of interview; make arithmetic computations; compare names and numbers accurately; set up and maintain records, summarize and analyze materials; prepare reports; operate standard office machines and equipment; understand, interpret, and explain laws, ordinances, regulations, and policies pertinent to the department; give and follow oral and written instructions