Aston Carter
Accounts Receivable Specialist
This role is hybrid requiring 3 days ON-SITE in Downtown Austin, TX. Applicants must be able to commute to the on-site location for those days. As an Accounts Receivable Specialist, you will provide financial, administrative, and clerical support to ensure timely and accurate receipt of payments, proper transaction recording, and resolution of discrepancies in accordance with company policies. This role requires strong analytical, communication, and independent decision-making skills. Responsibilities: Monitor and manage accounts receivable aging reports. Serve as the primary contact for assigned accounts, building relationships with vendors and internal teams. Maintain and update contact databases and process documentation. Navigate company portals and update complex Excel reports. Post payments, reconcile ledgers, and resolve discrepancies. Communicate with customers to collect payments and resolve issues. Manage payment plans and coordinate with collections agencies as needed. Support internal teams and respond to customer inquiries professionally. Generate financial reports and assist with audits. Maintain accurate customer data in ERP systems. Identify process inefficiencies and recommend improvements. Perform additional tasks and projects as assigned. Essential Skills: High School Diploma or GED required. 3+ years of accounts receivable/collections/accounting experience. Technical skills to operate in multiple ERP and various systems. Proficiency in Microsoft Excel and Microsoft Word. Knowledge of general accounting principles. Additional Skills & Qualifications: Effective verbal, listening, and written communication skills. Associates Degree or equivalent from a two-year college or technical school preferred. Analytical skills, in-depth organization, and decision-making. High degree of accuracy, attention to detail, and confidentiality. Flexibility to assist any of the companies supported by the Shared Services team. Experience in Pharma/BioTech/MedTech preferred. Preference for candidates from larger organizations. Work Environment: Located in downtown ATX, the office offers a premium, gorgeous view. The Accounts Receivable Specialist will work alongside the AR/Payroll teams in an open concept office with cubicles. Pay and Benefits: The pay range for this position is $28.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan
Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type: This is a hybrid position in Austin, TX. Application Deadline: This position is anticipated to close on Sep 16, 2025.
This role is hybrid requiring 3 days ON-SITE in Downtown Austin, TX. Applicants must be able to commute to the on-site location for those days. As an Accounts Receivable Specialist, you will provide financial, administrative, and clerical support to ensure timely and accurate receipt of payments, proper transaction recording, and resolution of discrepancies in accordance with company policies. This role requires strong analytical, communication, and independent decision-making skills. Responsibilities: Monitor and manage accounts receivable aging reports. Serve as the primary contact for assigned accounts, building relationships with vendors and internal teams. Maintain and update contact databases and process documentation. Navigate company portals and update complex Excel reports. Post payments, reconcile ledgers, and resolve discrepancies. Communicate with customers to collect payments and resolve issues. Manage payment plans and coordinate with collections agencies as needed. Support internal teams and respond to customer inquiries professionally. Generate financial reports and assist with audits. Maintain accurate customer data in ERP systems. Identify process inefficiencies and recommend improvements. Perform additional tasks and projects as assigned. Essential Skills: High School Diploma or GED required. 3+ years of accounts receivable/collections/accounting experience. Technical skills to operate in multiple ERP and various systems. Proficiency in Microsoft Excel and Microsoft Word. Knowledge of general accounting principles. Additional Skills & Qualifications: Effective verbal, listening, and written communication skills. Associates Degree or equivalent from a two-year college or technical school preferred. Analytical skills, in-depth organization, and decision-making. High degree of accuracy, attention to detail, and confidentiality. Flexibility to assist any of the companies supported by the Shared Services team. Experience in Pharma/BioTech/MedTech preferred. Preference for candidates from larger organizations. Work Environment: Located in downtown ATX, the office offers a premium, gorgeous view. The Accounts Receivable Specialist will work alongside the AR/Payroll teams in an open concept office with cubicles. Pay and Benefits: The pay range for this position is $28.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan
Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type: This is a hybrid position in Austin, TX. Application Deadline: This position is anticipated to close on Sep 16, 2025.