Government Jobs
ADMIN PROG SPECIALIST A: EAST BATON ROUGE/HQ
Government Jobs, Baton Rouge, Louisiana, United States, 70801
Administrative Support Specialist
This position is with the Fisheries Research and Development Division in the Office of Fisheries and is domiciled at the LDWF headquarters office in Baton Rouge. The incumbent will provide direct administrative support to the Administrator/Directors of the Division, coordinate administrative activities, and work as part of a team to meet the administrative needs of the Division and the Office of Fisheries. AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES: Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion. Accepting Direction: The ability to accept and follow directions from those higher in the chain of command. Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. Learning Actively: The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals. Minimum Qualifications: Three years of experience in administrative services; OR Six years of full-time work experience in any field; OR A bachelor's degree. EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Specification: The official job specifications for this role, as defined by the State Civil Service, can be found here. Job Duties and Other Information: Job Duties: Provides clerical services and expert advice on administrative matters to the Administrator and Section Directors. Advises the Administrator, Section Directors, and other administrative staff on Department policy & procedures, office activities, equipment needs, and/or repairs needed. Offers recommendations and suggestions of improvements, corrections or revisions needed. Independently prepares correspondence regarding administrative matters, general office policies and programs. Coordinates timely responses to inquiries from members of the legislature, local governments or the public regarding enforcement issues or LDWF policy. Maintains central filing system necessary for the smooth function for the section. Compiles monthly fuel reports, and coordinates maintenance and daily schedule for pool vehicles. Reviews travel requests and expense accounts for reimbursement in accordance with state travel rules and regulations and will secure reservations when necessary. Serve as primary time administrator for the Division. Provides purchasing support for equipment, supplies, and emergency repairs. Prepares shopping carts and PO's in LaGov. Reviews state contract listings and specifications to place items out for bid. Position-Specific Details: Appointment Type: Probational, Promotional, Job Appointment or Detail to Special Duty Career Progression: This position does not participate in a Career Progression Group Current permanent status classified state employees may be required to accept a Probational appointment if selected. If filled as a Job Appointment, there is a possibility that this position may be converted to a Probational Appointment should funding become available. How To Apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete. Contact Information: Department of Wildlife & Fisheries Human Resources P.O. Box 98000 Baton Rouge, LA 70898 Pascha Turner Pturner@wlf.la.gov The Department of Wildlife and Fisheries is a State As a Model Employer (SAME) agency that supports the recruitment, hiring and retention of individuals with disabilities. For more information on employment resources for individuals with disabilities, see the Louisiana Employment Resources Guide at http://www.laworks.net/Downloads/LRS/EmploymentResourceGuide_2018.pdf Wildlife & Fisheries is an Equal Opportunity Employer
This position is with the Fisheries Research and Development Division in the Office of Fisheries and is domiciled at the LDWF headquarters office in Baton Rouge. The incumbent will provide direct administrative support to the Administrator/Directors of the Division, coordinate administrative activities, and work as part of a team to meet the administrative needs of the Division and the Office of Fisheries. AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES: Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion. Accepting Direction: The ability to accept and follow directions from those higher in the chain of command. Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. Learning Actively: The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals. Minimum Qualifications: Three years of experience in administrative services; OR Six years of full-time work experience in any field; OR A bachelor's degree. EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Specification: The official job specifications for this role, as defined by the State Civil Service, can be found here. Job Duties and Other Information: Job Duties: Provides clerical services and expert advice on administrative matters to the Administrator and Section Directors. Advises the Administrator, Section Directors, and other administrative staff on Department policy & procedures, office activities, equipment needs, and/or repairs needed. Offers recommendations and suggestions of improvements, corrections or revisions needed. Independently prepares correspondence regarding administrative matters, general office policies and programs. Coordinates timely responses to inquiries from members of the legislature, local governments or the public regarding enforcement issues or LDWF policy. Maintains central filing system necessary for the smooth function for the section. Compiles monthly fuel reports, and coordinates maintenance and daily schedule for pool vehicles. Reviews travel requests and expense accounts for reimbursement in accordance with state travel rules and regulations and will secure reservations when necessary. Serve as primary time administrator for the Division. Provides purchasing support for equipment, supplies, and emergency repairs. Prepares shopping carts and PO's in LaGov. Reviews state contract listings and specifications to place items out for bid. Position-Specific Details: Appointment Type: Probational, Promotional, Job Appointment or Detail to Special Duty Career Progression: This position does not participate in a Career Progression Group Current permanent status classified state employees may be required to accept a Probational appointment if selected. If filled as a Job Appointment, there is a possibility that this position may be converted to a Probational Appointment should funding become available. How To Apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete. Contact Information: Department of Wildlife & Fisheries Human Resources P.O. Box 98000 Baton Rouge, LA 70898 Pascha Turner Pturner@wlf.la.gov The Department of Wildlife and Fisheries is a State As a Model Employer (SAME) agency that supports the recruitment, hiring and retention of individuals with disabilities. For more information on employment resources for individuals with disabilities, see the Louisiana Employment Resources Guide at http://www.laworks.net/Downloads/LRS/EmploymentResourceGuide_2018.pdf Wildlife & Fisheries is an Equal Opportunity Employer