Vistar Media
Accounts Receivable Specialist
The Finance Team sits at the global intersection of critical analysis and operational function, housing Accounting, FP&A, and Corporate Development. The Accounting division of our Finance team is looking for a proactive and detailed Accounts Receivable Specialist. Directly reporting to the Associate Director of Accounting, the Accounts Receivable Specialist will work closely with the team on tasks like collections, payment applications and reporting, assisting with monthly close tasks as needed. This is a great opportunity to join a well-supported team, and partner with a variety of cross-functional teams. What You'll Do
Proactively manage and execute the collections process for customer accounts to ensure timely payments, following up on past due invoices, reconciling customer accounts, and investigating and resolving discrepancies related to payments, short-pays, and chargebacks.
Act as the primary point of contact for all communications received via the AR inbox, providing timely, professional, and customer-centric responses.
Process all subledger payment applications for customer payments, monitor aging reports, maintain detailed collection notes, and escalate delinquent accounts when necessary.
Maintain and update customer account records to ensure information is current and accurate.
Responsible for all customer supplier portal and accurate submission of invoices within portals such as Ariba, Coupa, etc.
Perform month-end close activities related to accounts receivable, including account reconciliations and reporting deliverables.
Participate in ad-hoc projects and process improvements as needed to support the finance team and broader business goals.
What Experience We're Looking For
Bachelor's degree in Accounting or Finance
3-5 years of experience in an accounts receivable role
Familiarity of basic finance principles, and reporting
Proficiency in Excel; Pivot tables, Lookups, etc.
Knowledge of NetSuite, YayPay, and Salesforce preferred
Who You Are
Highly organized and detail-oriented individual.
Strong communication, research, and problem-solving skills.
Experience working in a fast-paced, deadline-driven environment. Must be a quick learner and comfortable with ambiguity and multitasking.
Highly motivated individual with the drive to learn and who knows how to work independently and within a team.
What We Offer
Flexible, fun start-up environment and culture
An approachable and accessible C-Suite
Comprehensive health benefits
401k + match
Quarterly Lifestyle Stipend
Unlimited PTO and summer Fridays
A flexible hybrid work environment, with a fully stocked kitchen, weekly catered lunches, and casual attire while in office (fully remote is an option for some roles)
Sponsored Volunteer Events and Vistar Gives Back program
An awesome and supportive bunch of people to work with and learn from
The salary range estimate for this position as performed in New York City is $72,000 - $78,000 plus bonus potential, comprehensive health benefits, 401k with company match, and a lifestyle stipend. The salary range for this position as performed outside of New York City may vary. The actual pay will be at Vistar Media's sole discretion, and determined by factors including but not limited to geographic location, skills, qualifications, and experience.
The Finance Team sits at the global intersection of critical analysis and operational function, housing Accounting, FP&A, and Corporate Development. The Accounting division of our Finance team is looking for a proactive and detailed Accounts Receivable Specialist. Directly reporting to the Associate Director of Accounting, the Accounts Receivable Specialist will work closely with the team on tasks like collections, payment applications and reporting, assisting with monthly close tasks as needed. This is a great opportunity to join a well-supported team, and partner with a variety of cross-functional teams. What You'll Do
Proactively manage and execute the collections process for customer accounts to ensure timely payments, following up on past due invoices, reconciling customer accounts, and investigating and resolving discrepancies related to payments, short-pays, and chargebacks.
Act as the primary point of contact for all communications received via the AR inbox, providing timely, professional, and customer-centric responses.
Process all subledger payment applications for customer payments, monitor aging reports, maintain detailed collection notes, and escalate delinquent accounts when necessary.
Maintain and update customer account records to ensure information is current and accurate.
Responsible for all customer supplier portal and accurate submission of invoices within portals such as Ariba, Coupa, etc.
Perform month-end close activities related to accounts receivable, including account reconciliations and reporting deliverables.
Participate in ad-hoc projects and process improvements as needed to support the finance team and broader business goals.
What Experience We're Looking For
Bachelor's degree in Accounting or Finance
3-5 years of experience in an accounts receivable role
Familiarity of basic finance principles, and reporting
Proficiency in Excel; Pivot tables, Lookups, etc.
Knowledge of NetSuite, YayPay, and Salesforce preferred
Who You Are
Highly organized and detail-oriented individual.
Strong communication, research, and problem-solving skills.
Experience working in a fast-paced, deadline-driven environment. Must be a quick learner and comfortable with ambiguity and multitasking.
Highly motivated individual with the drive to learn and who knows how to work independently and within a team.
What We Offer
Flexible, fun start-up environment and culture
An approachable and accessible C-Suite
Comprehensive health benefits
401k + match
Quarterly Lifestyle Stipend
Unlimited PTO and summer Fridays
A flexible hybrid work environment, with a fully stocked kitchen, weekly catered lunches, and casual attire while in office (fully remote is an option for some roles)
Sponsored Volunteer Events and Vistar Gives Back program
An awesome and supportive bunch of people to work with and learn from
The salary range estimate for this position as performed in New York City is $72,000 - $78,000 plus bonus potential, comprehensive health benefits, 401k with company match, and a lifestyle stipend. The salary range for this position as performed outside of New York City may vary. The actual pay will be at Vistar Media's sole discretion, and determined by factors including but not limited to geographic location, skills, qualifications, and experience.