Alabama State Department of Education
Central Office Receptionist
Alabama State Department of Education, Talladega, Alabama, United States, 35160
Central Office Receptionist
Qualifications: 1. A high school diploma or GED equivalent. 2. Two (2) years secretarial or receptionist experience preferred. 3. Must meet background clearance requirements as specified by Alabama statutes and State Board of Education regulations. FLSA Status: Non-Exempt Reports To: Superintendent/Central Office Administrators Salary: System Salary Schedule Terms Of Employment: 12 Months Duties And Responsibilities: 1. Greets visitors and directs them to the proper person or office. 2. Receives incoming telephone calls and transfers to the proper person. 3. Takes messages for personnel who are away from their desks. 4. Maintains confidentiality of sensitive information. 5. Assists with distributing information and applications relative to employment. 6. Communicate effectively with the public, staff members, students, parents, administrators, and other contact persons using tact and good judgment. 7. Provide secretarial services for the programs under administrators' supervision. 8. Relieve administrators of clerical details, operations and administrative matters. 9. Perform public relations functions with department heads, officials, personnel and visitors. 10. Establish and maintain a thorough knowledge of system policies and procedures pertaining to assigned areas of responsibility. 11. Take notes in matters of concern and report findings to administrators in order to communicate what developments have occurred. 12. Model and maintain high ethical standards. 13. Demonstrate initiative in the performance of assigned responsibilities. 14. Maintain expertise in assigned areas. 15. Participate successfully in the training programs offered to increase skill and proficiency related to assignment. 16. Participate in cross-training activities as required. 17. Keep supervisor informed of potential problems or unusual events. 18. Respond to inquiries and concerns in a timely manner 19. Takes leave time in accordance with Board policy and reports all absences in a timely manner. 20. Assumes other reasonable and equitable job-related duties assigned by the immediate supervisor. Required Knowledge Skills And Abilities: 1. Ability to deal with the public in different situations in a pleasant, courteous and helpful manner. 2. Ability to utilize good telephone skills. 3. Considerable knowledge of the operations and functions of the school system. 4. Ability to use business English, spelling, grammar, and punctuation. 5. Knowledge of the principles and practices of secretarial work, including writing, editing, and publishing communications. 6. Ability to organize and maintain accurate records. 7. Ability to interpret rules, regulations, and policies, and to use mature judgment in making decisions. 8. Ability to establish and maintain effective and professional working relationships with administrative staff and the public. 9. Knowledge of basic computer operations. 10. Ability to greet and deal with visitors. 11. Ability to work with and without supervision. 12. Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-paced, high-intensive work environment. Evaluation: Job performance will be evaluated by the immediate supervisor based on Board policy. Source: Talladega City Schools, Talladega, AL
Qualifications: 1. A high school diploma or GED equivalent. 2. Two (2) years secretarial or receptionist experience preferred. 3. Must meet background clearance requirements as specified by Alabama statutes and State Board of Education regulations. FLSA Status: Non-Exempt Reports To: Superintendent/Central Office Administrators Salary: System Salary Schedule Terms Of Employment: 12 Months Duties And Responsibilities: 1. Greets visitors and directs them to the proper person or office. 2. Receives incoming telephone calls and transfers to the proper person. 3. Takes messages for personnel who are away from their desks. 4. Maintains confidentiality of sensitive information. 5. Assists with distributing information and applications relative to employment. 6. Communicate effectively with the public, staff members, students, parents, administrators, and other contact persons using tact and good judgment. 7. Provide secretarial services for the programs under administrators' supervision. 8. Relieve administrators of clerical details, operations and administrative matters. 9. Perform public relations functions with department heads, officials, personnel and visitors. 10. Establish and maintain a thorough knowledge of system policies and procedures pertaining to assigned areas of responsibility. 11. Take notes in matters of concern and report findings to administrators in order to communicate what developments have occurred. 12. Model and maintain high ethical standards. 13. Demonstrate initiative in the performance of assigned responsibilities. 14. Maintain expertise in assigned areas. 15. Participate successfully in the training programs offered to increase skill and proficiency related to assignment. 16. Participate in cross-training activities as required. 17. Keep supervisor informed of potential problems or unusual events. 18. Respond to inquiries and concerns in a timely manner 19. Takes leave time in accordance with Board policy and reports all absences in a timely manner. 20. Assumes other reasonable and equitable job-related duties assigned by the immediate supervisor. Required Knowledge Skills And Abilities: 1. Ability to deal with the public in different situations in a pleasant, courteous and helpful manner. 2. Ability to utilize good telephone skills. 3. Considerable knowledge of the operations and functions of the school system. 4. Ability to use business English, spelling, grammar, and punctuation. 5. Knowledge of the principles and practices of secretarial work, including writing, editing, and publishing communications. 6. Ability to organize and maintain accurate records. 7. Ability to interpret rules, regulations, and policies, and to use mature judgment in making decisions. 8. Ability to establish and maintain effective and professional working relationships with administrative staff and the public. 9. Knowledge of basic computer operations. 10. Ability to greet and deal with visitors. 11. Ability to work with and without supervision. 12. Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-paced, high-intensive work environment. Evaluation: Job performance will be evaluated by the immediate supervisor based on Board policy. Source: Talladega City Schools, Talladega, AL