City of Fort Collins
Business Support III (Water Reclamation)
City of Fort Collins, Fort Collins, Colorado, United States, 80523
Business Support III (Water Reclamation)
Internal Only
- Business Support III (Water Reclamation) (Full-Time Regular) (Classified) Location: Wastewater Plant #2 Admin Employment Type: Full-Time Regular Annual Salary Range: $45,436.00 - $68,154.00 Annual Anticipated Hiring Range: $51,000.00 - $62,000.00 The Business Support III role provides essential administrative and operational support for the City's Water Reclamation and Biosolids Division. This role uniquely handles the administrative and support needs of the Drake and Mulberry Water Reclamation Facilities and Meadow Springs Ranch. Additionally, this position acts as a financial and purchasing liaison. Providing secure access control of WRB facilities, administration of multiple budgets, financial reviews, invoicing, and accounts payable are some examples of responsibilities for this position. The role ensures smooth day-to-day operations by coordinating with City departments, technical staff, and supporting facility management in achieving operational, safety, security, and regulatory goals. Strong organizational skills, attention to detail, and the ability to work in a fast-paced, highly regulated environment are keys to success. Essential Duties and Responsibilities Provides responsive customer service to internal and external customers as the entry point for departmental inquiries. Coordinates, administers, and monitors progress of department, division, and/or City processes, programs or projects. May compose and perform detailed editing of memos, letters, correspondences, documents, and reports. Coordinates distribution of information, including DocuSign signatures, and provides assistance to employees, management and/or the general public. May coordinate and schedule special events, department meetings, travel schedules and reservations. Coordinates and oversees office functions and standard operating procedures. Develops, compiles, and maintains files, records, reports, spreadsheets, and databases as requested. Purchases and monitors consumption of office supplies and inventory. Coordinates, administers and manages contracts and services (e.g. uniforms and office equipment). Coordinates and administers special projects as assigned. Conducts research, compiles and prepares records or reports. Performs technical work associated with various business, financial, or budget processes within the department. Acts as liaison to other City offices. May provide administrative support to a board or commissions, internal committees, and City Council ad-hoc committees including agendas and minutes, which may include some regular evening meetings. May conduct financial transactions, such as accounts payable, invoicing, cash reconciliation, journal entries, claims processing, purchase requisitions, or payroll. City Competencies Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds. Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends. A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations. A desire and ability to utilize digital tools for organizational information, individual, and teamwork. Required Knowledge Skills and Abilities Ability to work with limited supervision and exercise independent judgment. Knowledge of principles of project management; ability to manage time, organize and prioritize work effectively. High level knowledge of standard office software, including word processing and databases, specifically Microsoft Office 365 programs such as Outlook, Word and Excel. Ability to operate more complex software for spreadsheet development. Effective oral and written communication; excellent grammar, proofreading and editing skills. Basic knowledge of accounting and financial concepts, purchasing, budget, and finance management. Ability to establish and maintain effective working relationships with stakeholder groups (e.g. citizens, customers, other agencies, City departments, staff). Ability to take minutes as part of appointed Boards or informal internal committees or boards as assigned, including posting agendas and notices, meeting logistics, meeting minutes, and general group communications. In Water: Ability to work in and knowledge of industrial facilities. Required Qualifications High School Diploma or GED and/or functionally related licenses or certificates. College degree or equivalent work experience. Some positions may require functionally related certification or advanced degrees. Experience Requirements Minimum five years related experience; or equivalent combination of education and experience. Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. The City may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role. Certifications/Licenses/Specialized Training Valid driver's license. The City of Fort Collins is an Equal Opportunity Employer. Applicants are considered for positions for which they have applied without regard to race, color, religion, creed, national origin or ancestry, sex, sexual orientation (including perceived sexual orientation), gender identity and expression, disability, age 40 years or older, pregnancy or related condition, genetic information, and, in certain specific circumstances, marriage to a coworker or any other status protected under federal, state, or local law.
Internal Only
- Business Support III (Water Reclamation) (Full-Time Regular) (Classified) Location: Wastewater Plant #2 Admin Employment Type: Full-Time Regular Annual Salary Range: $45,436.00 - $68,154.00 Annual Anticipated Hiring Range: $51,000.00 - $62,000.00 The Business Support III role provides essential administrative and operational support for the City's Water Reclamation and Biosolids Division. This role uniquely handles the administrative and support needs of the Drake and Mulberry Water Reclamation Facilities and Meadow Springs Ranch. Additionally, this position acts as a financial and purchasing liaison. Providing secure access control of WRB facilities, administration of multiple budgets, financial reviews, invoicing, and accounts payable are some examples of responsibilities for this position. The role ensures smooth day-to-day operations by coordinating with City departments, technical staff, and supporting facility management in achieving operational, safety, security, and regulatory goals. Strong organizational skills, attention to detail, and the ability to work in a fast-paced, highly regulated environment are keys to success. Essential Duties and Responsibilities Provides responsive customer service to internal and external customers as the entry point for departmental inquiries. Coordinates, administers, and monitors progress of department, division, and/or City processes, programs or projects. May compose and perform detailed editing of memos, letters, correspondences, documents, and reports. Coordinates distribution of information, including DocuSign signatures, and provides assistance to employees, management and/or the general public. May coordinate and schedule special events, department meetings, travel schedules and reservations. Coordinates and oversees office functions and standard operating procedures. Develops, compiles, and maintains files, records, reports, spreadsheets, and databases as requested. Purchases and monitors consumption of office supplies and inventory. Coordinates, administers and manages contracts and services (e.g. uniforms and office equipment). Coordinates and administers special projects as assigned. Conducts research, compiles and prepares records or reports. Performs technical work associated with various business, financial, or budget processes within the department. Acts as liaison to other City offices. May provide administrative support to a board or commissions, internal committees, and City Council ad-hoc committees including agendas and minutes, which may include some regular evening meetings. May conduct financial transactions, such as accounts payable, invoicing, cash reconciliation, journal entries, claims processing, purchase requisitions, or payroll. City Competencies Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds. Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends. A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations. A desire and ability to utilize digital tools for organizational information, individual, and teamwork. Required Knowledge Skills and Abilities Ability to work with limited supervision and exercise independent judgment. Knowledge of principles of project management; ability to manage time, organize and prioritize work effectively. High level knowledge of standard office software, including word processing and databases, specifically Microsoft Office 365 programs such as Outlook, Word and Excel. Ability to operate more complex software for spreadsheet development. Effective oral and written communication; excellent grammar, proofreading and editing skills. Basic knowledge of accounting and financial concepts, purchasing, budget, and finance management. Ability to establish and maintain effective working relationships with stakeholder groups (e.g. citizens, customers, other agencies, City departments, staff). Ability to take minutes as part of appointed Boards or informal internal committees or boards as assigned, including posting agendas and notices, meeting logistics, meeting minutes, and general group communications. In Water: Ability to work in and knowledge of industrial facilities. Required Qualifications High School Diploma or GED and/or functionally related licenses or certificates. College degree or equivalent work experience. Some positions may require functionally related certification or advanced degrees. Experience Requirements Minimum five years related experience; or equivalent combination of education and experience. Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. The City may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role. Certifications/Licenses/Specialized Training Valid driver's license. The City of Fort Collins is an Equal Opportunity Employer. Applicants are considered for positions for which they have applied without regard to race, color, religion, creed, national origin or ancestry, sex, sexual orientation (including perceived sexual orientation), gender identity and expression, disability, age 40 years or older, pregnancy or related condition, genetic information, and, in certain specific circumstances, marriage to a coworker or any other status protected under federal, state, or local law.