Out of the Box
Bookkeeper (Manager I)
Out of the Box, Washington, District Of Columbia, United States, 20001
Bookkeeper I
The Bookkeeper I at Out of the Box Technology plays a crucial role in supporting our clients' financial operations by ensuring accurate transaction recording, reconciliations, and financial reporting. This role is ideal for someone who is detail-oriented, eager to learn, and proficient in QuickBooks Online/Desktop. Working under the guidance of more senior bookkeepers and accountants, the Bookkeeper 1 will help maintain financial records, process accounts payable and accounts receivable and assist with month-end closing tasks. This position provides an excellent opportunity to develop a strong foundation in bookkeeping, accounting software, and client service while growing within a dynamic and technology-driven environment. Primary Responsibilities
Perform daily bookkeeping tasks, including data entry, bank reconciliations, and accounts payable/receivable. Process and categorize transactions in QuickBooks Online (QBO) Prepare financial statements, balance sheets, and profit & loss reports under supervision. Assist in payroll processing and payroll tax filings as needed. Record payroll expenses from an outsources payroll service. Communicate with clients to gather financial information and clarify transaction details. Ensure compliance with accounting principles and company policies. Identify and resolve minor discrepancies in financial records. Maintain strict confidentiality and act with integrity when handling sensitive client data. Basic Accounting and Data Entry
Record financial transactions
Enter customer invoices, vendor bills, and payments into QuickBooks Online or Desktop. Categorize transactions
Assign expenses and income to the correct chart of accounts. Reconcile bank and credit card accounts
Match transactions in QuickBooks with bank statements. Process accounts payable
Enter and track vendor bills, ensuring timely payments. Process accounts receivable
Generate invoices, apply payments, and follow up on outstanding balances. Maintain general ledger
Post journal entries and ensure the accuracy of financial data. QuickBooks-Specific Tasks
Set up and maintain QuickBooks files
Ensure clients' QuickBooks Online/Desktop accounts are properly structured. Use QuickBooks bank feeds
Download, categorize, and reconcile transactions efficiently. Generate QuickBooks reports
Prepare basic Profit & Loss, Balance Sheets, and Cash Flow Statements for clients. Assist with QuickBooks payroll
Enter payroll data and help process payroll tax filings if applicable. Compliance and Reconciliation
Ensure data accuracy
Review entries for duplicates, missing information, or incorrect categorizations. Track and record sales tax
Set up and manage sales tax tracking for clients, ensuring compliance. Prepare for month-end and year-end close
Support accountants by reconciling accounts and making adjustments. Support audit requests
Gather financial records and ensure compliance for client audits. Client and Vendor Communication
Handle client inquiries
Respond to client questions about invoices, reports, and QuickBooks functions. Manage vendor and bill payments
Work with vendors to ensure bills are recorded and paid on time. Process employee reimbursements
Review and record employee expenses for clients. Operational and Professional Development
Follow company bookkeeping SOPs
Adhere to Out of the Box Technology's processes and best practices. Stay updated on QuickBooks features
Learn new QuickBooks functions and industry changes. Collaborate with senior bookkeepers and accountants
Assist higher-level team members in financial reporting and advisory work. Competencies
Honest and trustworthy
Displays integrity and ensures transparency in financial reporting. Knowledgeable and skilled
Basic understanding of bookkeeping principles and QuickBooks. Strong communication skills
Can clearly communicate with clients and team members. Professional and friendly personality
Builds rapport with clients and maintains professionalism. Good work ethic
Meets deadlines and prioritizes client needs effectively. Attention to detail
Accurately records transactions and reconciles accounts. Willingness to learn new skills and technology
Adapts to new processes and software. Positive attitude
Approaches tasks with enthusiasm and teamwork. Openness to ask for help
Seeks clarification and collaborates when needed. Qualifications
Associate degree in Accounting, Finance, or a related field (or equivalent experience). 1+ years of bookkeeping or accounting experience. Proficiency in QuickBooks (QBO and/or QBD) and Microsoft Office Suite. Strong organizational skills and ability to manage multiple clients.
The Bookkeeper I at Out of the Box Technology plays a crucial role in supporting our clients' financial operations by ensuring accurate transaction recording, reconciliations, and financial reporting. This role is ideal for someone who is detail-oriented, eager to learn, and proficient in QuickBooks Online/Desktop. Working under the guidance of more senior bookkeepers and accountants, the Bookkeeper 1 will help maintain financial records, process accounts payable and accounts receivable and assist with month-end closing tasks. This position provides an excellent opportunity to develop a strong foundation in bookkeeping, accounting software, and client service while growing within a dynamic and technology-driven environment. Primary Responsibilities
Perform daily bookkeeping tasks, including data entry, bank reconciliations, and accounts payable/receivable. Process and categorize transactions in QuickBooks Online (QBO) Prepare financial statements, balance sheets, and profit & loss reports under supervision. Assist in payroll processing and payroll tax filings as needed. Record payroll expenses from an outsources payroll service. Communicate with clients to gather financial information and clarify transaction details. Ensure compliance with accounting principles and company policies. Identify and resolve minor discrepancies in financial records. Maintain strict confidentiality and act with integrity when handling sensitive client data. Basic Accounting and Data Entry
Record financial transactions
Enter customer invoices, vendor bills, and payments into QuickBooks Online or Desktop. Categorize transactions
Assign expenses and income to the correct chart of accounts. Reconcile bank and credit card accounts
Match transactions in QuickBooks with bank statements. Process accounts payable
Enter and track vendor bills, ensuring timely payments. Process accounts receivable
Generate invoices, apply payments, and follow up on outstanding balances. Maintain general ledger
Post journal entries and ensure the accuracy of financial data. QuickBooks-Specific Tasks
Set up and maintain QuickBooks files
Ensure clients' QuickBooks Online/Desktop accounts are properly structured. Use QuickBooks bank feeds
Download, categorize, and reconcile transactions efficiently. Generate QuickBooks reports
Prepare basic Profit & Loss, Balance Sheets, and Cash Flow Statements for clients. Assist with QuickBooks payroll
Enter payroll data and help process payroll tax filings if applicable. Compliance and Reconciliation
Ensure data accuracy
Review entries for duplicates, missing information, or incorrect categorizations. Track and record sales tax
Set up and manage sales tax tracking for clients, ensuring compliance. Prepare for month-end and year-end close
Support accountants by reconciling accounts and making adjustments. Support audit requests
Gather financial records and ensure compliance for client audits. Client and Vendor Communication
Handle client inquiries
Respond to client questions about invoices, reports, and QuickBooks functions. Manage vendor and bill payments
Work with vendors to ensure bills are recorded and paid on time. Process employee reimbursements
Review and record employee expenses for clients. Operational and Professional Development
Follow company bookkeeping SOPs
Adhere to Out of the Box Technology's processes and best practices. Stay updated on QuickBooks features
Learn new QuickBooks functions and industry changes. Collaborate with senior bookkeepers and accountants
Assist higher-level team members in financial reporting and advisory work. Competencies
Honest and trustworthy
Displays integrity and ensures transparency in financial reporting. Knowledgeable and skilled
Basic understanding of bookkeeping principles and QuickBooks. Strong communication skills
Can clearly communicate with clients and team members. Professional and friendly personality
Builds rapport with clients and maintains professionalism. Good work ethic
Meets deadlines and prioritizes client needs effectively. Attention to detail
Accurately records transactions and reconciles accounts. Willingness to learn new skills and technology
Adapts to new processes and software. Positive attitude
Approaches tasks with enthusiasm and teamwork. Openness to ask for help
Seeks clarification and collaborates when needed. Qualifications
Associate degree in Accounting, Finance, or a related field (or equivalent experience). 1+ years of bookkeeping or accounting experience. Proficiency in QuickBooks (QBO and/or QBD) and Microsoft Office Suite. Strong organizational skills and ability to manage multiple clients.