Clearance Jobs
Payroll Specialist
Major Duties And Responsibilities: Time And Attendance: Processes time and attendance records and reviews for accuracy, completeness, and adherence to procedures, verifies hours charged and types of special pay authorized for employees covered by a variety of pay categories. Determines and verifies time and attendance records submitted by each organization within the Fleet Readiness Programs (FRP). Responds to pay inquiries and problems ranging from standard to the most difficult non-standard ones, to include overtime, night differential, irregular duty hours and shifts. Verifies that each timekeeper has completed posting of time and attendance data, and that certification is complete at the end of the pay period. Interprets payroll regulations as necessary for managers and provides detailed explanations of actions that directly affect employee pay and/or entitlements. Processes automated requests for personnel actions as necessary. Maintains an established filing system for correspondence, reports, and payroll functions while protecting the integrity of Personally Identifiable Information (PII) as well as ensuring proper record disposal. Tracks and coordinates' Leave Donor Program for all employees, reconciling donated leave to appropriate recipients, coding timecards and returning unused leave to the appropriate donor per program regulations. Garnishments: Receives and maintains orders for deduction of child support, alimony, bankruptcy, Federal tax levy, and commercial debts. Reviews Federal Tax Levies for accuracy authority, completeness and conformance with regulatory and statutory requirements. Reviews child support, alimony, bankruptcy orders for completeness and verifies that the issuing party is authorized Enters garnishment data into payroll systems and verifies that it processes properly. Provides data for correspondence to individual employees, courts, IRS, etc, concerning garnishment actions. Submit garnishment and child support data to accounts payable for processing of payment to the appropriate entity. Maintenance Of Installation Data Files (IDP): Monitors, receives and enters changes to union deductions, financial organizations, tax rates, charities, insurance, program codes etc., into the ADP payroll system. Workers Compensation: May computes and/or check computations for buy-back of sick/annual leave for employees on workers compensation when applicable. Completes corrected time and attendance forms for manager's signature. Portability: Monitors, processes changes, and reconciles leave balance transfers upon receipt of payment. Direct Deposits/Savings Allotments: Codes and/or verifies coding of banking or savings allotments prior to processing. Determines proper resolution of Electronic Fund Transfers rejected through the banking system. Acts as the liaison between payroll and other governmental or non-governmental offices. Answers telephonic and written inquiries pertaining to individual employees. Coordinates resolution of routine problems with appropriate personnel. Account Reconciliation: Perform monthly reconciliations for all applicable payroll accounts which includes, but is not limited to annual leave, miscellaneous deductions, compensatory time, wages payable, federal and state taxes, etc, and post journal vouchers in the accounting system. Investigate variances identified in tax accounts, and contact appropriate tax agency and submit journal to HQ to clear account transactions, where applicable. Training: Hold refresher training or new user training for KRONOS timekeeping and management. Performs other duties as assigned. Conditions Of Employment: Must meet Federal Employment suitability requirements and successful completion of background investigation. Background investigations are conducted using fingerprint identification and completion of background inquiry forms. Must successfully pass the E-verify employment verification check. Any discrepancies must be resolved as a condition of employment. You must go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9. May be required to pass pre-employment examinations. A valid State driver's license is required to operate motor vehicles. Must have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer. Selective Service Registration is required for males born after 12/31/1959. Qualifications: In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities, to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities, as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience. All non-government positions identified on your resume must include complete address and to and from dates. Government positions must include pay plan, series, grade, to and from dates and address of the agency/organization. Specialized experience directly related to the duties described above. You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. As part of the application process, you must complete and submit an occupational questionnaire and your RESUME MUST SUPPORT AND VALIDATE YOUR ANSWERS or you may be removed from consideration. Only the most highly qualified candidates will be referred. If management does not wish to select a highly qualified candidate, they may request a referral list including well or qualified applicants. Please follow all instructions carefully. Errors or omissions may affect your rating and/or appointment eligibility. Please read this vacancy announcement in its entirety to ensure all requirements are addressed in your application package. Relocation authorized: NO Payment of Permanent Change of Station (PCS) is authorized, based on a determination that a PCS move is not in the Government interest Key Requirements/Conditions Of Employment: Males must be registered or exempt from Selective Service. Selectee must be determined suitable for federal employment. Selectee may be required to successfully complete a probationary period. Selectee is required to participate in the direct deposit pay program. Social Security Card is required. Satisfactorily complete an employment verification (E-VERIFY) check. As of May 7, 2025, The REAL ID act requires visitors to have a REAL ID or passport to access to Government Facilities. This will be a requirement for employment. A favorable background is a requirement of this position. Failure to obtain and maintain a favorable background may result in the withdrawal of the position offer or removal. Note: Applicants have the ability to perform an E-Verify Self Check to confirm employment eligibility at . Although a Self-Check is not mandatory, it can be a useful tool for applicants to find out if there is a problem with their employment eligibility records and resolve any issues before taking a job. Education: This position does not have a positive education requirement. Additional information: The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working for our TEAM include but are not limited to: Comprehensive benefits package (medical, dental, life insurance, spouse & dependent life insurance, long-term disability, retirement, and 401(k) savings plan, annual and sick leave, tuition reimbursement, etc.). Stability of Federal Civilian Service People with passion for doing work that matters Quality of Work Life Balance Some positions have special requirements: Position is a non-critical, sensitive, position requiring access to IT II system and/or access to PII. An access National Agency Check investigation (ANACI) is required via the SF 86 security form. Required to submit a Financial Disclosure Statement, OGE-450. Executive Branch Personnel Confidential Financial Disclosure Report upon entering the position and annually, in accordance with DoD Directive 5500-7R, Joint Ethics Regulation, dated 23 March 2006. Salary is dependent on experience
Major Duties And Responsibilities: Time And Attendance: Processes time and attendance records and reviews for accuracy, completeness, and adherence to procedures, verifies hours charged and types of special pay authorized for employees covered by a variety of pay categories. Determines and verifies time and attendance records submitted by each organization within the Fleet Readiness Programs (FRP). Responds to pay inquiries and problems ranging from standard to the most difficult non-standard ones, to include overtime, night differential, irregular duty hours and shifts. Verifies that each timekeeper has completed posting of time and attendance data, and that certification is complete at the end of the pay period. Interprets payroll regulations as necessary for managers and provides detailed explanations of actions that directly affect employee pay and/or entitlements. Processes automated requests for personnel actions as necessary. Maintains an established filing system for correspondence, reports, and payroll functions while protecting the integrity of Personally Identifiable Information (PII) as well as ensuring proper record disposal. Tracks and coordinates' Leave Donor Program for all employees, reconciling donated leave to appropriate recipients, coding timecards and returning unused leave to the appropriate donor per program regulations. Garnishments: Receives and maintains orders for deduction of child support, alimony, bankruptcy, Federal tax levy, and commercial debts. Reviews Federal Tax Levies for accuracy authority, completeness and conformance with regulatory and statutory requirements. Reviews child support, alimony, bankruptcy orders for completeness and verifies that the issuing party is authorized Enters garnishment data into payroll systems and verifies that it processes properly. Provides data for correspondence to individual employees, courts, IRS, etc, concerning garnishment actions. Submit garnishment and child support data to accounts payable for processing of payment to the appropriate entity. Maintenance Of Installation Data Files (IDP): Monitors, receives and enters changes to union deductions, financial organizations, tax rates, charities, insurance, program codes etc., into the ADP payroll system. Workers Compensation: May computes and/or check computations for buy-back of sick/annual leave for employees on workers compensation when applicable. Completes corrected time and attendance forms for manager's signature. Portability: Monitors, processes changes, and reconciles leave balance transfers upon receipt of payment. Direct Deposits/Savings Allotments: Codes and/or verifies coding of banking or savings allotments prior to processing. Determines proper resolution of Electronic Fund Transfers rejected through the banking system. Acts as the liaison between payroll and other governmental or non-governmental offices. Answers telephonic and written inquiries pertaining to individual employees. Coordinates resolution of routine problems with appropriate personnel. Account Reconciliation: Perform monthly reconciliations for all applicable payroll accounts which includes, but is not limited to annual leave, miscellaneous deductions, compensatory time, wages payable, federal and state taxes, etc, and post journal vouchers in the accounting system. Investigate variances identified in tax accounts, and contact appropriate tax agency and submit journal to HQ to clear account transactions, where applicable. Training: Hold refresher training or new user training for KRONOS timekeeping and management. Performs other duties as assigned. Conditions Of Employment: Must meet Federal Employment suitability requirements and successful completion of background investigation. Background investigations are conducted using fingerprint identification and completion of background inquiry forms. Must successfully pass the E-verify employment verification check. Any discrepancies must be resolved as a condition of employment. You must go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9. May be required to pass pre-employment examinations. A valid State driver's license is required to operate motor vehicles. Must have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer. Selective Service Registration is required for males born after 12/31/1959. Qualifications: In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities, to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities, as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience. All non-government positions identified on your resume must include complete address and to and from dates. Government positions must include pay plan, series, grade, to and from dates and address of the agency/organization. Specialized experience directly related to the duties described above. You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. As part of the application process, you must complete and submit an occupational questionnaire and your RESUME MUST SUPPORT AND VALIDATE YOUR ANSWERS or you may be removed from consideration. Only the most highly qualified candidates will be referred. If management does not wish to select a highly qualified candidate, they may request a referral list including well or qualified applicants. Please follow all instructions carefully. Errors or omissions may affect your rating and/or appointment eligibility. Please read this vacancy announcement in its entirety to ensure all requirements are addressed in your application package. Relocation authorized: NO Payment of Permanent Change of Station (PCS) is authorized, based on a determination that a PCS move is not in the Government interest Key Requirements/Conditions Of Employment: Males must be registered or exempt from Selective Service. Selectee must be determined suitable for federal employment. Selectee may be required to successfully complete a probationary period. Selectee is required to participate in the direct deposit pay program. Social Security Card is required. Satisfactorily complete an employment verification (E-VERIFY) check. As of May 7, 2025, The REAL ID act requires visitors to have a REAL ID or passport to access to Government Facilities. This will be a requirement for employment. A favorable background is a requirement of this position. Failure to obtain and maintain a favorable background may result in the withdrawal of the position offer or removal. Note: Applicants have the ability to perform an E-Verify Self Check to confirm employment eligibility at . Although a Self-Check is not mandatory, it can be a useful tool for applicants to find out if there is a problem with their employment eligibility records and resolve any issues before taking a job. Education: This position does not have a positive education requirement. Additional information: The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working for our TEAM include but are not limited to: Comprehensive benefits package (medical, dental, life insurance, spouse & dependent life insurance, long-term disability, retirement, and 401(k) savings plan, annual and sick leave, tuition reimbursement, etc.). Stability of Federal Civilian Service People with passion for doing work that matters Quality of Work Life Balance Some positions have special requirements: Position is a non-critical, sensitive, position requiring access to IT II system and/or access to PII. An access National Agency Check investigation (ANACI) is required via the SF 86 security form. Required to submit a Financial Disclosure Statement, OGE-450. Executive Branch Personnel Confidential Financial Disclosure Report upon entering the position and annually, in accordance with DoD Directive 5500-7R, Joint Ethics Regulation, dated 23 March 2006. Salary is dependent on experience