Government Jobs
Court Secretary
Provides secretarial and administrative support to Court Magistrates. Essential duties and responsibilities include: Types court orders, reports, forms, memos, correspondence, and final decisions by magistrate and judge. Answers telephone, takes messages, and directs calls to the appropriate party. Handles routine inquiries from the general public and attorneys. Prepares and files legal documentation, including temporary orders and orders granting attorney fees for pending divorces. Updates case information into the CourtView System and performs basic case management. Uploads, assigns, reassigns, and files legal documentation electronically through the eFiling system. Scans and indexes Q-file documents to the OnBase system; submits documentation into eFiling system as appropriate. Assigns incoming motions, entries, and orders to the appropriate judge, magistrate, or other staff through the eFiling system. Transcribes dictation. Copies, faxes, emails, and distributes documents. Organizes daily dockets for magistrate by running docket reports and submitting to magistrates in advance of hearings. Prepares SEA Audit Reports in order to receive case audits for hearings. Results all hearings with a result code from docket sheets. Reviews post decree Agreed Entries and Shared Parenting Plans for correct language. Calls attorney office to check on the status of Agreed Entries, etc. Maintains files of complex and confidential materials. Prepares DV Wallet cards. Collaborates with other staff, court departments, and agencies. Other duties and responsibilities include: Assists Law Director and Judges. Scope of supervision: None. Equipment operated: Computer; printer; scanner; telephone; copier, fax machine; and other general office equipment. Contacts with others: Judges; magistrates; attorneys; DR Court staff; general public; Support Enforcement Agency; Artemis House; Clerk's Office; Prosecutor's Office; Public Defender's Office; schools; Erma's House; law enforcement agencies; psychologists; employers; other courts; Batterer's Group. Confidential data: Psychological reports on parties to a case; domestic violence photographs and other evidence; questionnaire files; information contained in Magistrate's Orders prior to filing with the Clerk's Office. Minimum qualifications and requirements include: An appropriate combination of education, training, course work, and experience may qualify an applicant to demonstrate required knowledge, skills, and abilities. An example of an acceptable qualification is: an associate's degree in secretarial science including coursework or experience in legal secretarial science, production typing, and general office practices. Over three years' experience as a secretary in a legal office. Demonstrable skill in typing 60 wpm. Ability to document identity and employment eligibility within three (3) days of original appointment as a condition of employment in compliance with Immigration Reform and Control Act requirements. Work environment and usual physical demands include: good office working conditions. The employee regularly exhibits digital dexterity and eye-hand coordination when performing typing and other tasks. The employee frequently sits for extended periods of time, and occasionally stands and walks. Employee converses verbally with others in person and by telephone. Vision demands include close, relatively detailed vision when typing and using a computer screen.
Provides secretarial and administrative support to Court Magistrates. Essential duties and responsibilities include: Types court orders, reports, forms, memos, correspondence, and final decisions by magistrate and judge. Answers telephone, takes messages, and directs calls to the appropriate party. Handles routine inquiries from the general public and attorneys. Prepares and files legal documentation, including temporary orders and orders granting attorney fees for pending divorces. Updates case information into the CourtView System and performs basic case management. Uploads, assigns, reassigns, and files legal documentation electronically through the eFiling system. Scans and indexes Q-file documents to the OnBase system; submits documentation into eFiling system as appropriate. Assigns incoming motions, entries, and orders to the appropriate judge, magistrate, or other staff through the eFiling system. Transcribes dictation. Copies, faxes, emails, and distributes documents. Organizes daily dockets for magistrate by running docket reports and submitting to magistrates in advance of hearings. Prepares SEA Audit Reports in order to receive case audits for hearings. Results all hearings with a result code from docket sheets. Reviews post decree Agreed Entries and Shared Parenting Plans for correct language. Calls attorney office to check on the status of Agreed Entries, etc. Maintains files of complex and confidential materials. Prepares DV Wallet cards. Collaborates with other staff, court departments, and agencies. Other duties and responsibilities include: Assists Law Director and Judges. Scope of supervision: None. Equipment operated: Computer; printer; scanner; telephone; copier, fax machine; and other general office equipment. Contacts with others: Judges; magistrates; attorneys; DR Court staff; general public; Support Enforcement Agency; Artemis House; Clerk's Office; Prosecutor's Office; Public Defender's Office; schools; Erma's House; law enforcement agencies; psychologists; employers; other courts; Batterer's Group. Confidential data: Psychological reports on parties to a case; domestic violence photographs and other evidence; questionnaire files; information contained in Magistrate's Orders prior to filing with the Clerk's Office. Minimum qualifications and requirements include: An appropriate combination of education, training, course work, and experience may qualify an applicant to demonstrate required knowledge, skills, and abilities. An example of an acceptable qualification is: an associate's degree in secretarial science including coursework or experience in legal secretarial science, production typing, and general office practices. Over three years' experience as a secretary in a legal office. Demonstrable skill in typing 60 wpm. Ability to document identity and employment eligibility within three (3) days of original appointment as a condition of employment in compliance with Immigration Reform and Control Act requirements. Work environment and usual physical demands include: good office working conditions. The employee regularly exhibits digital dexterity and eye-hand coordination when performing typing and other tasks. The employee frequently sits for extended periods of time, and occasionally stands and walks. Employee converses verbally with others in person and by telephone. Vision demands include close, relatively detailed vision when typing and using a computer screen.