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Accounting Technician III
The City of Norfolk's Department of Libraries is seeking an articulate, analytical, and detail-oriented Accounting Technician III to join our Business & Fiscal Management Team to support over 150 employees. The Accounting Technician performs a diverse range of administrative duties, personnel, time, and leave actions, clerical accounting and some highly specialized financial and statistical functions, fiscal record keeping, and other special projects. The successful candidate will have a broad knowledge of financial duties, budgetary monitoring and processes, fiscal analysis, policies, and procedures, contract processes and payroll/personnel management. Possess excellent organizational skills and outstanding relationship-building abilities. Work efficiently and effectively independently and as part of a team. An articulate communicator, verbally, in email, and in documents with staff from all levels of the organization as well as external vendors, citizens, and patrons. Position requires being flexible, agile and a willingness to learn new things to continuously expand one's knowledge and build on one's skillset. Departmental Hiring Salary Range: $41,503 - $45,653 Essential functions include but are not limited to: Review and process financial records including purchase order, requisitions, contract payments, vendor invoices, vouchers, and interdepartmental transfers. Accurately inputs data into the City's financial system (AFMS) according to policy and best practices. Prepare and process financial and statistical reports, files, and records to ensure an accurate track of information. Prepares journal vouchers and other financial documents, such as invoices and cash receipts. Prepares reports, enters data into the financial system and reconciles accounts. Ensures the department is compliant with regulations pertaining to procurement and contract administration. Manages the shared inbox and responds to emails in a timely fashion. Assists with analyzing data and preparing statistical and financial reports. May assist with budget preparation and monitoring budgetary accounts by reviewing financial files, inputting the budget into the budget request system, making recommendations, gathering and analyzing data and preparing statistical and financial and budget reports. Assists with managing all library facilities with the city staples and leased equipment. Maintain and reconcile supply accounts and manage inventory control for the department. Research billing and posting discrepancies. Assists with setting up new vendor/customer accounts. Maintain files, review all invoices and consult with customers regarding accounts. Responsible for meeting all city and departmental deadlines. Provides back-up functions for Administrative Assistant II to include payroll and personnel. Serves on special projects and committees as assigned. Handles the mail room. Assists with other team members with necessary tasks. Other duties as assigned. Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with one/two years of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. Four years' experience in bookkeeping or accounting. Requires proficiency with computers, internet searching, and Microsoft office applications such as WORD, EXCEL, and PowerPoint. The ideal candidate will possess: At least 5 years of bookkeeping or accounting experience. Strong skills in analyzing documents, reports, and accounts. Experience using Microsoft Office Software and Accounting and/or Bookkeeping Software System. Ability to provide confidential support. Able to handle multiple tasks, follow oral and written instructions to meet deadlines. Possess experience in preparing accurate varied fiscal, financial, and budget documentation and reports. Experience handling payroll and personnel for a division or department. Ability to communicate and write clearly. Courteous and friendly customer service experience of at least 5 years. Ability to follow oral and written instructions to meet deadlines. Ability to work effectively and efficiently under limited supervision. Must exhibit a commitment to integrity, civility, and excellent customer service. Ability to work well tactfully and courteously with diverse groups and staff (internally and externally) Ability to effectively manage a wide array of tasks, projects, and responsibilities. Demonstrates a work style that is self-motivated, reflective, self-aware, and adaptive. Ability to fulfill a variety of functions in a team environment. Demonstrates a work style that is self-motivated, reflective, self-aware, and adaptive. A valid driver's license. Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking. Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization. Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union. If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction. If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction. The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant's school of enrollment must be an accredited institution. NOTE: The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job @type. Non-City Positions listed with a job @type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.
The City of Norfolk's Department of Libraries is seeking an articulate, analytical, and detail-oriented Accounting Technician III to join our Business & Fiscal Management Team to support over 150 employees. The Accounting Technician performs a diverse range of administrative duties, personnel, time, and leave actions, clerical accounting and some highly specialized financial and statistical functions, fiscal record keeping, and other special projects. The successful candidate will have a broad knowledge of financial duties, budgetary monitoring and processes, fiscal analysis, policies, and procedures, contract processes and payroll/personnel management. Possess excellent organizational skills and outstanding relationship-building abilities. Work efficiently and effectively independently and as part of a team. An articulate communicator, verbally, in email, and in documents with staff from all levels of the organization as well as external vendors, citizens, and patrons. Position requires being flexible, agile and a willingness to learn new things to continuously expand one's knowledge and build on one's skillset. Departmental Hiring Salary Range: $41,503 - $45,653 Essential functions include but are not limited to: Review and process financial records including purchase order, requisitions, contract payments, vendor invoices, vouchers, and interdepartmental transfers. Accurately inputs data into the City's financial system (AFMS) according to policy and best practices. Prepare and process financial and statistical reports, files, and records to ensure an accurate track of information. Prepares journal vouchers and other financial documents, such as invoices and cash receipts. Prepares reports, enters data into the financial system and reconciles accounts. Ensures the department is compliant with regulations pertaining to procurement and contract administration. Manages the shared inbox and responds to emails in a timely fashion. Assists with analyzing data and preparing statistical and financial reports. May assist with budget preparation and monitoring budgetary accounts by reviewing financial files, inputting the budget into the budget request system, making recommendations, gathering and analyzing data and preparing statistical and financial and budget reports. Assists with managing all library facilities with the city staples and leased equipment. Maintain and reconcile supply accounts and manage inventory control for the department. Research billing and posting discrepancies. Assists with setting up new vendor/customer accounts. Maintain files, review all invoices and consult with customers regarding accounts. Responsible for meeting all city and departmental deadlines. Provides back-up functions for Administrative Assistant II to include payroll and personnel. Serves on special projects and committees as assigned. Handles the mail room. Assists with other team members with necessary tasks. Other duties as assigned. Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with one/two years of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. Four years' experience in bookkeeping or accounting. Requires proficiency with computers, internet searching, and Microsoft office applications such as WORD, EXCEL, and PowerPoint. The ideal candidate will possess: At least 5 years of bookkeeping or accounting experience. Strong skills in analyzing documents, reports, and accounts. Experience using Microsoft Office Software and Accounting and/or Bookkeeping Software System. Ability to provide confidential support. Able to handle multiple tasks, follow oral and written instructions to meet deadlines. Possess experience in preparing accurate varied fiscal, financial, and budget documentation and reports. Experience handling payroll and personnel for a division or department. Ability to communicate and write clearly. Courteous and friendly customer service experience of at least 5 years. Ability to follow oral and written instructions to meet deadlines. Ability to work effectively and efficiently under limited supervision. Must exhibit a commitment to integrity, civility, and excellent customer service. Ability to work well tactfully and courteously with diverse groups and staff (internally and externally) Ability to effectively manage a wide array of tasks, projects, and responsibilities. Demonstrates a work style that is self-motivated, reflective, self-aware, and adaptive. Ability to fulfill a variety of functions in a team environment. Demonstrates a work style that is self-motivated, reflective, self-aware, and adaptive. A valid driver's license. Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking. Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization. Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union. If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction. If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction. The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant's school of enrollment must be an accredited institution. NOTE: The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job @type. Non-City Positions listed with a job @type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.