Government Jobs
Payroll Technician
Under the supervision of the Director of Financial Services, the Payroll Technician is responsible for processing all part-time and full-time payroll monthly. The position has delegated responsibility to analyze data for accuracy, to problem-solve, and to interpret regulations. The Payroll Technician position is responsible for the submission of required reporting of financial information on a timely basis. Examples of Duties
Payroll Duties: Compute and process all payrolls to ensure accuracy and that all deadlines are met. Verify, compute, and process all departmental payroll data; enter hours to be paid; resolve any discrepancies with each department. Ensure that the proper payroll account code is used for all employees (full-time & part-time). Enter deduction and insurance changes as needed for monthly payroll. Compute and electronically transmit direct payroll deposits to include preparation of deposit notices for the employee and verification with bank. Reconcile all benefits deduction invoices with employee deductions and process deduction vouchers to ensure payments are submitted on a monthly basis. Prepare and submit all retirement and tax reports to include federal withholding deposits, state withholding deposits, and all monthly and quarterly tax reports in accordance with all federal, state, and local regulations and guidelines. Research and resolve payroll problems and discrepancies. Prepare payroll journal entries monthly. Update tax tables and retirement rate in Colleague annually. Prepare calendar year-end payroll reports, including W-2 reporting and 941. Compile financial reports and prepare annual Worker's Compensation audit. Transmit information to ORBIT retirement system by due date. Prepare reports for fiscal year-end purposes to include payroll accruals, leave accruals, and any other payroll related reports. Complete reports as required by the NCCCS, the NC State Auditor, the NC State Controller, and other governmental agencies in a timely manner. Keep informed of payroll changes and prepare and plan implementation of changes as required. Maintain spreadsheet for fiscal year with payroll and retirement amounts that is used for fiscal year-end financial statements. Monitor outstanding payroll checks monthly and notify employees that checks must be cashed on a timely basis to avoid escheating monies. Reconcile payroll clearing accounts monthly. Document payroll processes and update as needed. Cross train in accounts payable and serve as back up. Responsible for quarterly wage reporting to Employment Security Commission for Unemployment Insurance purposes. Work closely with other members of the college to maintain accreditation standards with the Southern Association of Colleges & Schools (SACS) and other program accrediting bodies. Support the mission of the College and Financial Services Department. Perform other duties as assigned. Professional Development: Must maintain current knowledge of programs, trends, and new developments in governmental accounting. Must complete ethics training every two years. Must receive required hours of professional development as set forth in the Halifax Community College Personnel Manual. Committees: Serve on various College committees, as assigned. Working Conditions: Must be able to work in a fast-paced college office environment. Must demonstrate interpersonal skills applicable to working with diverse groups of employees, students, and outside constituents. Must provide excellent customer service to internal and external customers. Physical Requirements: Frequently requires standing, sitting, and walking. Occasionally requires lifting (5-10 pounds), repetitious finger and wrist movement, and reaching both high and low. Additional hours during the week may occur during year-end reporting and fiscal year end close out. Equipment: Generally, this employee must be able to operate office equipment such as personal computer, fax machine, photocopier, and calculator. Minimum/Required Qualifications
Minimum Education and Training: Bachelor's Degree in Accounting or other business-related field from an accredited four-year university and one year of payroll experience; OR an Associate's degree in Accounting or Business Administration with three to five years of experience in payroll accounting. Preferred Education and Training: Community College experience in Payroll Colleague experience
Under the supervision of the Director of Financial Services, the Payroll Technician is responsible for processing all part-time and full-time payroll monthly. The position has delegated responsibility to analyze data for accuracy, to problem-solve, and to interpret regulations. The Payroll Technician position is responsible for the submission of required reporting of financial information on a timely basis. Examples of Duties
Payroll Duties: Compute and process all payrolls to ensure accuracy and that all deadlines are met. Verify, compute, and process all departmental payroll data; enter hours to be paid; resolve any discrepancies with each department. Ensure that the proper payroll account code is used for all employees (full-time & part-time). Enter deduction and insurance changes as needed for monthly payroll. Compute and electronically transmit direct payroll deposits to include preparation of deposit notices for the employee and verification with bank. Reconcile all benefits deduction invoices with employee deductions and process deduction vouchers to ensure payments are submitted on a monthly basis. Prepare and submit all retirement and tax reports to include federal withholding deposits, state withholding deposits, and all monthly and quarterly tax reports in accordance with all federal, state, and local regulations and guidelines. Research and resolve payroll problems and discrepancies. Prepare payroll journal entries monthly. Update tax tables and retirement rate in Colleague annually. Prepare calendar year-end payroll reports, including W-2 reporting and 941. Compile financial reports and prepare annual Worker's Compensation audit. Transmit information to ORBIT retirement system by due date. Prepare reports for fiscal year-end purposes to include payroll accruals, leave accruals, and any other payroll related reports. Complete reports as required by the NCCCS, the NC State Auditor, the NC State Controller, and other governmental agencies in a timely manner. Keep informed of payroll changes and prepare and plan implementation of changes as required. Maintain spreadsheet for fiscal year with payroll and retirement amounts that is used for fiscal year-end financial statements. Monitor outstanding payroll checks monthly and notify employees that checks must be cashed on a timely basis to avoid escheating monies. Reconcile payroll clearing accounts monthly. Document payroll processes and update as needed. Cross train in accounts payable and serve as back up. Responsible for quarterly wage reporting to Employment Security Commission for Unemployment Insurance purposes. Work closely with other members of the college to maintain accreditation standards with the Southern Association of Colleges & Schools (SACS) and other program accrediting bodies. Support the mission of the College and Financial Services Department. Perform other duties as assigned. Professional Development: Must maintain current knowledge of programs, trends, and new developments in governmental accounting. Must complete ethics training every two years. Must receive required hours of professional development as set forth in the Halifax Community College Personnel Manual. Committees: Serve on various College committees, as assigned. Working Conditions: Must be able to work in a fast-paced college office environment. Must demonstrate interpersonal skills applicable to working with diverse groups of employees, students, and outside constituents. Must provide excellent customer service to internal and external customers. Physical Requirements: Frequently requires standing, sitting, and walking. Occasionally requires lifting (5-10 pounds), repetitious finger and wrist movement, and reaching both high and low. Additional hours during the week may occur during year-end reporting and fiscal year end close out. Equipment: Generally, this employee must be able to operate office equipment such as personal computer, fax machine, photocopier, and calculator. Minimum/Required Qualifications
Minimum Education and Training: Bachelor's Degree in Accounting or other business-related field from an accredited four-year university and one year of payroll experience; OR an Associate's degree in Accounting or Business Administration with three to five years of experience in payroll accounting. Preferred Education and Training: Community College experience in Payroll Colleague experience