County of San Mateo
Payroll Personnel Coordinator IV - Controller's Office (Open and Promotional)
County of San Mateo, Burlingame, California, United States, 94012
Overview
The Controller's Office is currently seeking well-qualified candidates for the position of Payroll Personnel Coordinator IV. The mission of the Controller's Office is to promote the County's operational effectiveness and ensure its financial transparency and integrity by providing quality accounting, audit, and financial reporting services. The Controller's Office maintains the County’s financial systems and records, and prepares independently audited, award-winning annual financial reports that disclose the financial condition of the County to the public. We are staffed with 51 full-time accounting, audit, and information systems professionals. The office also calculates annual property tax bill amounts, distributes taxes collected to local government agencies, performs internal audits of the County’s operations, and provides payroll services for the County's workforce.
Responsibilities
Perform technical and specialized office support work, relating specifically to payroll and personnel, which requires the use of independent judgment and the application of technical skills.
Generate, review, and interpret a variety of automated reports on a routine basis to identify and resolve payroll and personnel change errors and discrepancies; researches and analyzes discrepancies and processes appropriate corrections. Some positions are assigned to perform audits and corrections of countywide payroll and personnel data.
Answer inquiries from internal and external clients.
Under the direction of Human Resources or the Controller's Office, may assist other departmental staff with payroll/personnel processing and procedures.
Process time reporting forms, verify information and calculations, specific payroll rates related to such items as holiday, overtime, off-shift, and predetermined premium rates, and monitor leave and compensatory time totals.
Coordinate and execute employee onboarding and off-boarding in conjunction with supervisors and the Human Resources Department; process paperwork required for new employees; provide employees guidance on how to navigate through available onboarding resources.
Interpret, explain, and comply with negotiated contracts, prescribed laws, rules, regulations, and confer with Human Resources and/or Controller's Office as needed.
Review and process retroactive pay, pay inputs, etc.; research and assemble information from a variety of sources, and make associated arithmetic and/or statistical calculations.
Assist with processing SDI and Workers Compensation payroll adjustments and work with HR as needed to ensure accuracy and resolve discrepancies, if any.
Regularly generate and analyze audit reports related to time entry, job, and compensation changes to ensure accurate entry and completion of tasks by various department staff; identify and correct errors; notify individual employees of corrections or action needed, and elevate communications to a supervisor as appropriate.
Run reports as requested by management.
Organize and maintain various files, including those related to personnel matters.
Enter and retrieve data using the County's HR/Payroll system, Workday, and review reports for accuracy and make corrections as required.
Assist employees, supervisors, and managers with payroll, timecard, and personnel-related inquiries, and in interpreting and applying payroll, retirement, and benefit laws, rules, regulations, bargaining unit contracts, policies, procedures, resolve problems, and recommend solutions.
Responds to salary verification requests.
Research record-keeping issues, including sick leave, vacation, or non-contract balances, and perform appropriate action as needed.
Interpret, explain, and comply with negotiated contracts, prescribed laws, rules, and regulations.
Perform related duties as assigned.
Education and Experience Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to qualify is three years of journey-level general or fiscal office support experience, which has included payroll or personnel assistance, OR four years of general clerical or office assistant experience.
Knowledge
Methods and practices related to payroll and personnel processes in a complex, public agency.
County labor contracts, Civil Service Rules, and other related policies and procedures.
Standard processes for completing and processing varied payroll and personnel documents.
Office administrative practices and procedures, including record keeping and the operation of standard office equipment.
Basic business data processing and business arithmetic, including percentages and decimals.
Correct English usage, including spelling, grammar, and punctuation.
Record-keeping principles and procedures.
HRIS and timekeeping system.
Skill/Ability
Perform detailed technical and specialized payroll and personnel support work.
Interpret complex written guidelines, rules, policies, and procedures and accurately apply the direction provided to operational actions and procedures.
Understand immediate and downstream effects of executed actions, decisions, and advice.
Work independently and organize, prioritize, and coordinate simultaneously occurring work activities.
Understand and apply payroll and personnel-related County ordinances, Civil Service Rules, labor contractual agreements, etc., to specific cases.
Establish and foster effective working relationships with those contacted in the course of the work.
Analyze data and make arithmetic calculations as needed with speed and accuracy.
Use initiative and sound independent judgment within established guidelines.
Communicate clearly and effectively with employees, managers, and external agencies through verbal and written methods.
Embrace and learn new technology, software, or systems, especially those related to payroll and personnel coordination.
Keep up to date and adapt quickly to changes in related procedures and HRIS business processes.
Collaborate with managers and supervisors, give guidance and/or training on related payroll and personnel transactions.
Operate standard office equipment and common office software applications such as email, word processing, spreadsheets, and internet browsers.
Open & Promotional Open & Promotional. Anyone may apply.
Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, or extra-help/limited term position prior to the final filing date will receive five points added to their final passing score.
Additional Information Applicants must respond to supplemental questions as part of the application process. A resume will not substitute for the required application and supplemental questionnaire.
The examination process will consist of an application screening based on the candidates' application and responses to the supplemental questions (weight: pass/fail). Candidates who pass the application screening may be invited to a panel interview (weight:100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.
The County of San Mateo is an equal opportunity employer. We seek to hire, support, and retain employees who reflect our diverse community.
Analyst: Sedrick Dixon (09092025) (Payroll Personnel Coordinator IV - E538)
#J-18808-Ljbffr
The Controller's Office is currently seeking well-qualified candidates for the position of Payroll Personnel Coordinator IV. The mission of the Controller's Office is to promote the County's operational effectiveness and ensure its financial transparency and integrity by providing quality accounting, audit, and financial reporting services. The Controller's Office maintains the County’s financial systems and records, and prepares independently audited, award-winning annual financial reports that disclose the financial condition of the County to the public. We are staffed with 51 full-time accounting, audit, and information systems professionals. The office also calculates annual property tax bill amounts, distributes taxes collected to local government agencies, performs internal audits of the County’s operations, and provides payroll services for the County's workforce.
Responsibilities
Perform technical and specialized office support work, relating specifically to payroll and personnel, which requires the use of independent judgment and the application of technical skills.
Generate, review, and interpret a variety of automated reports on a routine basis to identify and resolve payroll and personnel change errors and discrepancies; researches and analyzes discrepancies and processes appropriate corrections. Some positions are assigned to perform audits and corrections of countywide payroll and personnel data.
Answer inquiries from internal and external clients.
Under the direction of Human Resources or the Controller's Office, may assist other departmental staff with payroll/personnel processing and procedures.
Process time reporting forms, verify information and calculations, specific payroll rates related to such items as holiday, overtime, off-shift, and predetermined premium rates, and monitor leave and compensatory time totals.
Coordinate and execute employee onboarding and off-boarding in conjunction with supervisors and the Human Resources Department; process paperwork required for new employees; provide employees guidance on how to navigate through available onboarding resources.
Interpret, explain, and comply with negotiated contracts, prescribed laws, rules, regulations, and confer with Human Resources and/or Controller's Office as needed.
Review and process retroactive pay, pay inputs, etc.; research and assemble information from a variety of sources, and make associated arithmetic and/or statistical calculations.
Assist with processing SDI and Workers Compensation payroll adjustments and work with HR as needed to ensure accuracy and resolve discrepancies, if any.
Regularly generate and analyze audit reports related to time entry, job, and compensation changes to ensure accurate entry and completion of tasks by various department staff; identify and correct errors; notify individual employees of corrections or action needed, and elevate communications to a supervisor as appropriate.
Run reports as requested by management.
Organize and maintain various files, including those related to personnel matters.
Enter and retrieve data using the County's HR/Payroll system, Workday, and review reports for accuracy and make corrections as required.
Assist employees, supervisors, and managers with payroll, timecard, and personnel-related inquiries, and in interpreting and applying payroll, retirement, and benefit laws, rules, regulations, bargaining unit contracts, policies, procedures, resolve problems, and recommend solutions.
Responds to salary verification requests.
Research record-keeping issues, including sick leave, vacation, or non-contract balances, and perform appropriate action as needed.
Interpret, explain, and comply with negotiated contracts, prescribed laws, rules, and regulations.
Perform related duties as assigned.
Education and Experience Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to qualify is three years of journey-level general or fiscal office support experience, which has included payroll or personnel assistance, OR four years of general clerical or office assistant experience.
Knowledge
Methods and practices related to payroll and personnel processes in a complex, public agency.
County labor contracts, Civil Service Rules, and other related policies and procedures.
Standard processes for completing and processing varied payroll and personnel documents.
Office administrative practices and procedures, including record keeping and the operation of standard office equipment.
Basic business data processing and business arithmetic, including percentages and decimals.
Correct English usage, including spelling, grammar, and punctuation.
Record-keeping principles and procedures.
HRIS and timekeeping system.
Skill/Ability
Perform detailed technical and specialized payroll and personnel support work.
Interpret complex written guidelines, rules, policies, and procedures and accurately apply the direction provided to operational actions and procedures.
Understand immediate and downstream effects of executed actions, decisions, and advice.
Work independently and organize, prioritize, and coordinate simultaneously occurring work activities.
Understand and apply payroll and personnel-related County ordinances, Civil Service Rules, labor contractual agreements, etc., to specific cases.
Establish and foster effective working relationships with those contacted in the course of the work.
Analyze data and make arithmetic calculations as needed with speed and accuracy.
Use initiative and sound independent judgment within established guidelines.
Communicate clearly and effectively with employees, managers, and external agencies through verbal and written methods.
Embrace and learn new technology, software, or systems, especially those related to payroll and personnel coordination.
Keep up to date and adapt quickly to changes in related procedures and HRIS business processes.
Collaborate with managers and supervisors, give guidance and/or training on related payroll and personnel transactions.
Operate standard office equipment and common office software applications such as email, word processing, spreadsheets, and internet browsers.
Open & Promotional Open & Promotional. Anyone may apply.
Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, or extra-help/limited term position prior to the final filing date will receive five points added to their final passing score.
Additional Information Applicants must respond to supplemental questions as part of the application process. A resume will not substitute for the required application and supplemental questionnaire.
The examination process will consist of an application screening based on the candidates' application and responses to the supplemental questions (weight: pass/fail). Candidates who pass the application screening may be invited to a panel interview (weight:100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.
The County of San Mateo is an equal opportunity employer. We seek to hire, support, and retain employees who reflect our diverse community.
Analyst: Sedrick Dixon (09092025) (Payroll Personnel Coordinator IV - E538)
#J-18808-Ljbffr