City of Jacksonville Beach, FL
Police Records Specialist
City of Jacksonville Beach, FL, Jacksonville Beach, Florida, United States, 32250
Salary :
$38,334.40 - $49,358.40 Annually Location :
Jacksonville Beach, FL Job Type:
Full-time regular Job Number:
00638 Department:
Police Division:
Records Opening Date:
07/29/2025
JOB SUMMARY AND PHYSICAL DEMANDS JOB SUMMARY
This position performs intermediate clerical and technical work in coding, reporting, filing, and researching police records and related data; does related work as required. Work is performed under the regular supervision of the Police Records Supervisor.
PHYSICAL DEMANDS
The work is sedentary work requiring the exertion of up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects. Additionally, the following physical abilities are required: Reaching: Extending hand(s) and arm(s) in any direction. Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers. Manual Dexterity: Picking, pinching, or otherwise working, primarily with fingers rather than with the whole hand as in handling. Vocal Communication: Required for conveying detailed or important instructions to others accurately, loudly, or quickly. Hearing: Required to perceive information at normal spoken word levels, and to receive detailed information through oral communications and/or to make fine distinctions in sound. Visual Acuity: Required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities. WORK ENVIRONMENT
The worker is not subject to adverse environmental conditions.
ESSENTIAL JOB FUNCTIONS
Reads, analyzes, and prepares police records and reports. Prepares and maintains computer records systems and assists the public and other agencies by providing data. Enters police report data into computer records and tallies and files complaint, arrest, offense, incident, and crash reports. Processes and forwards citations to the appropriate court. Answers telephone, provides information, and assists the public. Performs criminal history research, compiles and updates records. Processes crash reports, answers questions and processes requests for information. Handles confidential information. Collects money for various services and issues receipts. Creates and runs queries and reports on the computer system. Checks and reviews a variety of police related data for accuracy and completeness. Enters data into a computer and prepares statistical data on crime. Checks and validates criminal record entries. Operates standard office, data entry, and other equipment. Assists in the preparation of periodic and special reports. Assists in training of new employees in the Records Division. Performs related tasks as required. OTHER INFORMATION
Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description. The job description does not constitute an employment agreement between the City of Jacksonville Beach and the employee and is subject to change by the City as the needs of the City and requirements of the job change.
QUALIFICATIONS Education and Experience:
A high school diploma or equivalent. Two years of experience in data entry, records management, or general office work is preferred.
Knowledge, Skills and Abilities:
General knowledge of record keeping procedures and practices. General knowledge of police forms, terminology, and records. General knowledge of departmental programs, policies, and procedures. Advanced time management and organizational skills. Ability to learn and retainrecord keeping procedures and practices. Ability to perform a considerable volume of detailed record work and maintain files. Ability to research and prepare reports. Ability to type and enter data accurately and at a reasonable rate of speed. Ability to operate general office and data entry equipment. Ability to express ideas effectively, both orally and in writing. Ability to follow written and oral directions. Ability to establish and maintain effective working relationships with associates, outside agencies, and the general public. CORE PURPOSE AND VALUES
Our employees uphold and promote the mission, vision, and core values of the City of Jacksonville Beach. To be successful, an individual must be able to perform the essential functions of the job and demonstrate a strong desire to be a part of our
EPIC Team:
E mpowerment - Enabling employees to achieve work-life balance & professional growth and success P ride - A small coastal city dedicated to displaying a big heart through our commitment to the community I ntegrity - We hold ourselves, individually and collectively, accountable to our community and our organization C ommunication - Open & honest dialogue with our community and throughout our organization T eamwork- Working together with our community to achieve common organizational goals
The City of Jacksonville Beach provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement and dependent care; an employee assistance program for you and your dependents. We also provide an extensive wellness program that includes activities, lunch and learns, and health fairs.
Click to see more details on benefits. 01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application?
Yes No
02
This positon requires working as member of a team that values empowerment, pride, integrity, communication and teamwork. Are you willing to commit to these values?
Yes No
03
Candidates selected for this position will be subject to a comprehensive background check, which includes employment verification, a criminal history review, a motor vehicle record check, drug screening, and a pre-employment physical examination.
I have read and understand the above statement.
04
If you are a current employee with the City of Jacksonville Beach, in the event that you qualify for this position, you are required to notify your supervisor of the scheduled interview.
I have read and understand the above statement.
05
The starting salary for this position is between $18.43 and $23.73 per hour, depending on qualifications. Is this pay range acceptable?
Yes No
06
I acknowledge that, as a condition of employment, participation in the organization's pension plan is mandatory. This plan requires a deduction of 7.95% from my gross pay each pay period, which is intended to support long-term financial security. I understand that I may contact the Human Resources department with any questions or for further clarification about the pension plan.
Yes, I acknowledge and agree to the mandatory pension plan and payroll deduction. No, I do not agree to the mandatory pension plan and payroll deduction.
07
What is the highest level of education you have completed?
Less than High School High School or Equivalent Some College Associates Degree Bachelor's Degree Master's Degree +
08
The following is a list of disqualifying circumstances for civilian applicants. Please select all that apply to your background, if none of the items in the list apply please choose "None of the above". Note: The items include any juvenile charges or charges which may have been sealed or expunged.)
Have had any felony arrest. Have had any misdemeanor conviction involving moral character, perjury or false statements. Have had any misdemeanor or criminal traffic convictions in the last five (5) years. Have had three (3) or more traffic stops resulting in citations for moving violations in the last three (3) years. Have had a DUI arrest in the last five (5) years, and no more than once in adult lifetime. Have refused to submit to a chemical test for DUI in the last five (5) years, and no more than once in adult lifetime. Have had any driver's license suspension (except for financial responsibilities) in the last five (5) years. Have had a driver's license suspension for unintentional financial responsibilities in the the last twelve (12) months. Have sold any controlled substance, ever ("controlled substance" means any substance named or described in Schedules I-V of Florida Statute 893.03. This includes but is not limited to the following: Cannabis, Morphine, Codeine, Cocaine, Heroin, "Designer Drugs", Methamphetamine.) Have used/experimented with marijuana, legal (in certain states) and/or medicinal with a valid prescription), in the last twelve (12) months. Have used/experimented with illegal marijuana in the last three (3) years. Have used/experimented with CBD oil registering greater than 0.8% THC in the last twelve (12) months. Note: Use of CBD oil can result in a positive result for THC during a drug test; a drug test that confirms a positive result for THC will disqualify the applicant from employment. Have taken ANY prescription medication(s) not specifically prescribed to you in the last five (5) years. Have unlawfully sold any prescription medication ever. Have purchased any prescription medication for personal use or sale which was prescribed to another individual ever. Have used (without a prescription), experimented with, sold, delivered, or purchased any anabolic steroids in the last five (5) years. Have used/experimented with any other illegal drugs in the last ten (10) years, including but not limited to: Cocaine, Heroin, LSD, Hashish, Mescaline, PCP, Opium, Peyote, OCH, THC, synthetic marijuana, designer drugs or any of their derivatives. None of the above
09
How many years of data entry, records management, or general office work do you have?
No experience Less than 1 year 1 year to less than 2 years 2 years or more
10
Briefly describe your experience, including the types of tasks you've performed and the settings you've worked in. 11
This position requires the individual to have a high tolerance of stress while working in a fast paced environment along with the ability to multi-task, are you willing & able to work in this type of environment?
Yes No
12
Are you familiar with Sunshine Laws?
Yes No
Required Question
$38,334.40 - $49,358.40 Annually Location :
Jacksonville Beach, FL Job Type:
Full-time regular Job Number:
00638 Department:
Police Division:
Records Opening Date:
07/29/2025
JOB SUMMARY AND PHYSICAL DEMANDS JOB SUMMARY
This position performs intermediate clerical and technical work in coding, reporting, filing, and researching police records and related data; does related work as required. Work is performed under the regular supervision of the Police Records Supervisor.
PHYSICAL DEMANDS
The work is sedentary work requiring the exertion of up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects. Additionally, the following physical abilities are required: Reaching: Extending hand(s) and arm(s) in any direction. Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers. Manual Dexterity: Picking, pinching, or otherwise working, primarily with fingers rather than with the whole hand as in handling. Vocal Communication: Required for conveying detailed or important instructions to others accurately, loudly, or quickly. Hearing: Required to perceive information at normal spoken word levels, and to receive detailed information through oral communications and/or to make fine distinctions in sound. Visual Acuity: Required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities. WORK ENVIRONMENT
The worker is not subject to adverse environmental conditions.
ESSENTIAL JOB FUNCTIONS
Reads, analyzes, and prepares police records and reports. Prepares and maintains computer records systems and assists the public and other agencies by providing data. Enters police report data into computer records and tallies and files complaint, arrest, offense, incident, and crash reports. Processes and forwards citations to the appropriate court. Answers telephone, provides information, and assists the public. Performs criminal history research, compiles and updates records. Processes crash reports, answers questions and processes requests for information. Handles confidential information. Collects money for various services and issues receipts. Creates and runs queries and reports on the computer system. Checks and reviews a variety of police related data for accuracy and completeness. Enters data into a computer and prepares statistical data on crime. Checks and validates criminal record entries. Operates standard office, data entry, and other equipment. Assists in the preparation of periodic and special reports. Assists in training of new employees in the Records Division. Performs related tasks as required. OTHER INFORMATION
Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description. The job description does not constitute an employment agreement between the City of Jacksonville Beach and the employee and is subject to change by the City as the needs of the City and requirements of the job change.
QUALIFICATIONS Education and Experience:
A high school diploma or equivalent. Two years of experience in data entry, records management, or general office work is preferred.
Knowledge, Skills and Abilities:
General knowledge of record keeping procedures and practices. General knowledge of police forms, terminology, and records. General knowledge of departmental programs, policies, and procedures. Advanced time management and organizational skills. Ability to learn and retainrecord keeping procedures and practices. Ability to perform a considerable volume of detailed record work and maintain files. Ability to research and prepare reports. Ability to type and enter data accurately and at a reasonable rate of speed. Ability to operate general office and data entry equipment. Ability to express ideas effectively, both orally and in writing. Ability to follow written and oral directions. Ability to establish and maintain effective working relationships with associates, outside agencies, and the general public. CORE PURPOSE AND VALUES
Our employees uphold and promote the mission, vision, and core values of the City of Jacksonville Beach. To be successful, an individual must be able to perform the essential functions of the job and demonstrate a strong desire to be a part of our
EPIC Team:
E mpowerment - Enabling employees to achieve work-life balance & professional growth and success P ride - A small coastal city dedicated to displaying a big heart through our commitment to the community I ntegrity - We hold ourselves, individually and collectively, accountable to our community and our organization C ommunication - Open & honest dialogue with our community and throughout our organization T eamwork- Working together with our community to achieve common organizational goals
The City of Jacksonville Beach provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement and dependent care; an employee assistance program for you and your dependents. We also provide an extensive wellness program that includes activities, lunch and learns, and health fairs.
Click to see more details on benefits. 01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application?
Yes No
02
This positon requires working as member of a team that values empowerment, pride, integrity, communication and teamwork. Are you willing to commit to these values?
Yes No
03
Candidates selected for this position will be subject to a comprehensive background check, which includes employment verification, a criminal history review, a motor vehicle record check, drug screening, and a pre-employment physical examination.
I have read and understand the above statement.
04
If you are a current employee with the City of Jacksonville Beach, in the event that you qualify for this position, you are required to notify your supervisor of the scheduled interview.
I have read and understand the above statement.
05
The starting salary for this position is between $18.43 and $23.73 per hour, depending on qualifications. Is this pay range acceptable?
Yes No
06
I acknowledge that, as a condition of employment, participation in the organization's pension plan is mandatory. This plan requires a deduction of 7.95% from my gross pay each pay period, which is intended to support long-term financial security. I understand that I may contact the Human Resources department with any questions or for further clarification about the pension plan.
Yes, I acknowledge and agree to the mandatory pension plan and payroll deduction. No, I do not agree to the mandatory pension plan and payroll deduction.
07
What is the highest level of education you have completed?
Less than High School High School or Equivalent Some College Associates Degree Bachelor's Degree Master's Degree +
08
The following is a list of disqualifying circumstances for civilian applicants. Please select all that apply to your background, if none of the items in the list apply please choose "None of the above". Note: The items include any juvenile charges or charges which may have been sealed or expunged.)
Have had any felony arrest. Have had any misdemeanor conviction involving moral character, perjury or false statements. Have had any misdemeanor or criminal traffic convictions in the last five (5) years. Have had three (3) or more traffic stops resulting in citations for moving violations in the last three (3) years. Have had a DUI arrest in the last five (5) years, and no more than once in adult lifetime. Have refused to submit to a chemical test for DUI in the last five (5) years, and no more than once in adult lifetime. Have had any driver's license suspension (except for financial responsibilities) in the last five (5) years. Have had a driver's license suspension for unintentional financial responsibilities in the the last twelve (12) months. Have sold any controlled substance, ever ("controlled substance" means any substance named or described in Schedules I-V of Florida Statute 893.03. This includes but is not limited to the following: Cannabis, Morphine, Codeine, Cocaine, Heroin, "Designer Drugs", Methamphetamine.) Have used/experimented with marijuana, legal (in certain states) and/or medicinal with a valid prescription), in the last twelve (12) months. Have used/experimented with illegal marijuana in the last three (3) years. Have used/experimented with CBD oil registering greater than 0.8% THC in the last twelve (12) months. Note: Use of CBD oil can result in a positive result for THC during a drug test; a drug test that confirms a positive result for THC will disqualify the applicant from employment. Have taken ANY prescription medication(s) not specifically prescribed to you in the last five (5) years. Have unlawfully sold any prescription medication ever. Have purchased any prescription medication for personal use or sale which was prescribed to another individual ever. Have used (without a prescription), experimented with, sold, delivered, or purchased any anabolic steroids in the last five (5) years. Have used/experimented with any other illegal drugs in the last ten (10) years, including but not limited to: Cocaine, Heroin, LSD, Hashish, Mescaline, PCP, Opium, Peyote, OCH, THC, synthetic marijuana, designer drugs or any of their derivatives. None of the above
09
How many years of data entry, records management, or general office work do you have?
No experience Less than 1 year 1 year to less than 2 years 2 years or more
10
Briefly describe your experience, including the types of tasks you've performed and the settings you've worked in. 11
This position requires the individual to have a high tolerance of stress while working in a fast paced environment along with the ability to multi-task, are you willing & able to work in this type of environment?
Yes No
12
Are you familiar with Sunshine Laws?
Yes No
Required Question