City of Longwood, FL
Salary:
$50,599.21 Annually Location :
Longwood, FL Job Type:
Full-Time Job Number:
202500041 Department:
Fire Opening Date:
09/11/2025 FLSA:
Non-Exempt
Description
Performs highly responsible administrative and technical work supporting the overall operations of the Fire Department. This position serves as a key resource for facilitating communication, ensuring compliance, and coordinating administrative functions for the Fire Chief and command staff. Work is performed independently with guidance as needed and under general supervision. Examples of Duties Essential Functions
:
These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.
Obtains vendor quotes in accordance with purchasing policies and procedures, enters requisitions, maintains purchase orders, tracks budget allocations and invoices for payment, and secures department approvals. Participates in the development and administration of department budget. Compiles & analyzes various fiscal statistical data and transactional information and updates and monitors monthly reconciliations and budget requests ensuring budget expenditures are executed accurately. Presents recommendations to management, as necessary. Manages financial and operational data collection and organization for PEMT & MCO programs. to assist the City in the collection of transport funds for Medicare and Medicaid patients and assists patients and vendor with medical billing. Assists in grant writing and reporting as needed. Maintains departmental records, including training, certifications, maintenance logs, incident reports, and personnel files. Supports emergency preparedness planning and documentation, including mutual aid agreements and response protocols. Coordinates the Fire Department's facility maintenance to include fire hood suppression and fire extinguishers inspection; processes service requests; prepares work orders and a variety of operational reports. Oversees the release of all public information requests for the Fire Department. Coordinates with legal consul on the release of information. Developments estimates of cost for the collection. Assists in management of the Fire Department vehicle fleet program including: vehicle title, registration, coordination withafter-market equipment vendors for lighting, radios, and graphics as well as vehicle maintenance and maintenance records.
Researches and purchases fire equipment and uniforms necessary for the operation of the department. Maintains the inventory and manages the logs associated with all equipment and uniforms in storage and issued to department personnel. Attends and participates in professional group meetings; maintains awareness of new trends and developments in the field of fire service and incorporates new developments as appropriate. Prepares, edits, and distributes various documents, including memos, reports, meeting minutes, and presentations. Receives, sorts, and distributes mail, processes outgoing mail for the department. Assists with organizing departmental events, workshops, and training sessions. Prepares PR for educational events, and manages the collections of payments and ordering PR material. Assists with department compliance with State for ALS licensing, DEA licensing and EMT/Paramedic licensing. Receives calls and callers for the department and ascertains nature of business, directs to appropriate authority for disposition; Answers questions and responds to inquiries or complaints on department operations, policies and procedures. Acts as a liaison between department/division employees and other city departments. Maintains calendar, updates the department webpage, schedules appointments and schedules interviews. Follows safe working practices and has a working knowledge of safety practices and procedures in accordance with the City's Safety and Health Program. All employees serve an essential role in the City's disaster preparation and/or disaster recovery efforts, as may be designated by the City's Emergency Manager.
Additional Duties
:
Performs related tasks or other duties as required or assigned.
Minimum Qualifications Associates Degree from an accredited college with course work in public administration or closely related field, and two (2) years' experience in a public safety office administration role or closely related work experience. Or High School Diploma and four (4) years' experience in in a public safety office administration role or closely related work experience. Notary Public designation preferred. Must maintain a Florida driver's license with an acceptable driving record. Must have or be able to complete ICS 100 and 700 courses within six (6) months of hire.
Supplemental Information Special Requirements
Thorough knowledge of standard office practices, procedures, equipment and office assistance techniques. Thorough knowledge of business English, spelling and arithmetic. Thorough knowledge of the organization and functions of the department and of general administrative policies and practices. Ability to keep office records and to prepare accurate reports from file sources; ability to perform and organize work independently. Ability to type and transcribe dictation; ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor. Ability to establish and maintain effective working relationships with associates and the general public and to deal with public relations problems courteously and tactfully.
Technical Requirements
Skill in the operation of standard office and data entry equipment.
Working Conditions
This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects. Work requires reaching, fingering, grasping, and repetitive motions. Vocal communication is required for expressing or exchanging ideas by means of the spoken word, and conveying detailed or important instructions to others accurately, loudly, or quickly. Hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications and/or to make fine distinctions in sound. Visual acuity is required for preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities. The worker is not subject to adverse environmental conditions. *This position is open until filled* Disclaimer
The City of Longwood is an Equal Opportunity Employer. In compliance with The Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the employer. Benefits are effective the first day of the month, following 30 days of employment, unless otherwise stated benefits are for eligible full-time employees only.
Health Insurance
- The City offers three health plan options through United Healthcare.
United Healthcare Plan 22 - $0 cost for employee coverage!
United Healthcare Plan 21-H.S.A Plan - $0 cost for employee coverage!
United Healthcare Plan 20 Health Savings Account (HSA)- The City offers employees the option of aHealth Savings Account (HSA), which is a tax-advantaged medical savings account available to eligible employees who are enrolled in a high-deductible health plan. Employees may use their HSA on qualified medical expenses.
Flexible Spending -
The City offers two Flexible Spending plans; a Health Care Flex Spending and a Dependent Care Flex Spending.
Dental Insurance
- The City offers two dental options through Guardian. One option is a DHMO option which requires you to designate an in-network provider. The other option is a PPO options which give you the freedom to use in- and-out of network providers. You can access the dental provider's network and find a dentist near you at
Vision Insurance
- The City offers a voluntary vision plan through United Healthcare Vision.
Employer Paid Basic Group Life and AD&D Insurance
- The City of Longwood provides you with $50,000 of life and AD&D insurance. Teamsters and IAFF positions may have additional life insurance provided.
Optional: Employee Group Life and AD&D Insurance
- You are also able to purchase additional life and AD&D insurance through the City. As a new hire, the guaranteed issue amount for employees to enroll is up to $100,000, up to $25,000 for your spouse and up to $10,000 for your child(ren). Employees are eligible for up to 5x your earnings to a maximum of $500,000. Your spouse is eligible for 50% of your coverage amount. Coverage over the guaranteed issue requires an Evidence of Insurability form.
Employer Paid Long Term Disability
- At no cost to you, as a new hire, you are automatically enrolled in this benefit.
Aflac Voluntary Benefits
- Through Aflac you will be able to enroll in Short-term Disability, Accident, Cancer or Critical Illness coverage, more information on how these plans work are available through
Nationwide Pet Insurance
- Nationwide pet insurance helps you cover veterinary expenses so you can provide your pets with the best care possible-without worrying about the cost. PENSION
The City provides a Defined Contribution Program through Florida League of Cities; all regular full-time employees are automatically enrolled in this benefit. The City makes a 10% contribution to general employees' pension plan.
The City contributes to the Teamsters (Police), and IAFF employees' pension plan and employees contribute 1% of their salary.
Deferred Retirement -
Full-Time regular employees have the option of joining a 457 Deferred Retirement Plan in addition to the Employees' Pension Plan.
Employee Assistance -
The City recognizes that personal problems and family member problems can affect work performance and quality of life in general. In an effort to provide support and assistance to employees and dependents, the City is providing this confidential program without cost to employees. Professional consultations cover financial matters, family communications, stress, alcohol/drug problems, emotional/psychological distress and legal problems.
Vacation Leave -
The City provides annual paid vacation time off work to eligible full-time employees to allow for rest, recreation and personal activities. Vacation entitlement is based upon service credit.
Sick Leave
- Regular full-time employees accrue (8) hours per completed month paid sick leave. Sworn firefighters accrue (12) hours per completed month paid sick leave. Sworn police officers accrue (8.4) hours (equivalent to the number of hours in a scheduled work shift).
HOLIDAYS
Thanksgiving Day
The day after Thanksgiving Day
Christmas Eve
Christmas Day
New Year's Eve
New Year's Day
Memorial Day
Independence Day Labor Day
Employee Birthday**
Floating Holiday** 01
What is your highest level of education?
High School Diploma or G.E.D. Some College Associate's Degree Bachelor's Degree Master's Degree or higher
02
Please indicate your level of proficiency in working with MS Word.
Beginner Intermediate Advanced Expert No experience
03
Please indicate your level of proficiency in working with MS Excel.
Beginner Intermediate Advanced Expert No experience
04
How many years of general office or administrative experience do you have?
No experience. Less than 1 year of experience. 1 year, but less than 2 years of experience. 2 years, but less than 3 years of experience. 3 years, but less than 5 years of experience. More than 5 years of experience.
05
Do you have experience providing direct administrative support to senior management?
Yes No
06
Describe any experience with customer service you have. Put N/A if no experience. 07
Describe any bookkeeping and/or accounting experience you have. Put N/A if no experience. 08
List the types of software programs you have experience using and the tasks you performed. Required Question
$50,599.21 Annually Location :
Longwood, FL Job Type:
Full-Time Job Number:
202500041 Department:
Fire Opening Date:
09/11/2025 FLSA:
Non-Exempt
Description
Performs highly responsible administrative and technical work supporting the overall operations of the Fire Department. This position serves as a key resource for facilitating communication, ensuring compliance, and coordinating administrative functions for the Fire Chief and command staff. Work is performed independently with guidance as needed and under general supervision. Examples of Duties Essential Functions
:
These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.
Obtains vendor quotes in accordance with purchasing policies and procedures, enters requisitions, maintains purchase orders, tracks budget allocations and invoices for payment, and secures department approvals. Participates in the development and administration of department budget. Compiles & analyzes various fiscal statistical data and transactional information and updates and monitors monthly reconciliations and budget requests ensuring budget expenditures are executed accurately. Presents recommendations to management, as necessary. Manages financial and operational data collection and organization for PEMT & MCO programs. to assist the City in the collection of transport funds for Medicare and Medicaid patients and assists patients and vendor with medical billing. Assists in grant writing and reporting as needed. Maintains departmental records, including training, certifications, maintenance logs, incident reports, and personnel files. Supports emergency preparedness planning and documentation, including mutual aid agreements and response protocols. Coordinates the Fire Department's facility maintenance to include fire hood suppression and fire extinguishers inspection; processes service requests; prepares work orders and a variety of operational reports. Oversees the release of all public information requests for the Fire Department. Coordinates with legal consul on the release of information. Developments estimates of cost for the collection. Assists in management of the Fire Department vehicle fleet program including: vehicle title, registration, coordination withafter-market equipment vendors for lighting, radios, and graphics as well as vehicle maintenance and maintenance records.
Researches and purchases fire equipment and uniforms necessary for the operation of the department. Maintains the inventory and manages the logs associated with all equipment and uniforms in storage and issued to department personnel. Attends and participates in professional group meetings; maintains awareness of new trends and developments in the field of fire service and incorporates new developments as appropriate. Prepares, edits, and distributes various documents, including memos, reports, meeting minutes, and presentations. Receives, sorts, and distributes mail, processes outgoing mail for the department. Assists with organizing departmental events, workshops, and training sessions. Prepares PR for educational events, and manages the collections of payments and ordering PR material. Assists with department compliance with State for ALS licensing, DEA licensing and EMT/Paramedic licensing. Receives calls and callers for the department and ascertains nature of business, directs to appropriate authority for disposition; Answers questions and responds to inquiries or complaints on department operations, policies and procedures. Acts as a liaison between department/division employees and other city departments. Maintains calendar, updates the department webpage, schedules appointments and schedules interviews. Follows safe working practices and has a working knowledge of safety practices and procedures in accordance with the City's Safety and Health Program. All employees serve an essential role in the City's disaster preparation and/or disaster recovery efforts, as may be designated by the City's Emergency Manager.
Additional Duties
:
Performs related tasks or other duties as required or assigned.
Minimum Qualifications Associates Degree from an accredited college with course work in public administration or closely related field, and two (2) years' experience in a public safety office administration role or closely related work experience. Or High School Diploma and four (4) years' experience in in a public safety office administration role or closely related work experience. Notary Public designation preferred. Must maintain a Florida driver's license with an acceptable driving record. Must have or be able to complete ICS 100 and 700 courses within six (6) months of hire.
Supplemental Information Special Requirements
Thorough knowledge of standard office practices, procedures, equipment and office assistance techniques. Thorough knowledge of business English, spelling and arithmetic. Thorough knowledge of the organization and functions of the department and of general administrative policies and practices. Ability to keep office records and to prepare accurate reports from file sources; ability to perform and organize work independently. Ability to type and transcribe dictation; ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor. Ability to establish and maintain effective working relationships with associates and the general public and to deal with public relations problems courteously and tactfully.
Technical Requirements
Skill in the operation of standard office and data entry equipment.
Working Conditions
This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects. Work requires reaching, fingering, grasping, and repetitive motions. Vocal communication is required for expressing or exchanging ideas by means of the spoken word, and conveying detailed or important instructions to others accurately, loudly, or quickly. Hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications and/or to make fine distinctions in sound. Visual acuity is required for preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities. The worker is not subject to adverse environmental conditions. *This position is open until filled* Disclaimer
The City of Longwood is an Equal Opportunity Employer. In compliance with The Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the employer. Benefits are effective the first day of the month, following 30 days of employment, unless otherwise stated benefits are for eligible full-time employees only.
Health Insurance
- The City offers three health plan options through United Healthcare.
United Healthcare Plan 22 - $0 cost for employee coverage!
United Healthcare Plan 21-H.S.A Plan - $0 cost for employee coverage!
United Healthcare Plan 20 Health Savings Account (HSA)- The City offers employees the option of aHealth Savings Account (HSA), which is a tax-advantaged medical savings account available to eligible employees who are enrolled in a high-deductible health plan. Employees may use their HSA on qualified medical expenses.
Flexible Spending -
The City offers two Flexible Spending plans; a Health Care Flex Spending and a Dependent Care Flex Spending.
Dental Insurance
- The City offers two dental options through Guardian. One option is a DHMO option which requires you to designate an in-network provider. The other option is a PPO options which give you the freedom to use in- and-out of network providers. You can access the dental provider's network and find a dentist near you at
Vision Insurance
- The City offers a voluntary vision plan through United Healthcare Vision.
Employer Paid Basic Group Life and AD&D Insurance
- The City of Longwood provides you with $50,000 of life and AD&D insurance. Teamsters and IAFF positions may have additional life insurance provided.
Optional: Employee Group Life and AD&D Insurance
- You are also able to purchase additional life and AD&D insurance through the City. As a new hire, the guaranteed issue amount for employees to enroll is up to $100,000, up to $25,000 for your spouse and up to $10,000 for your child(ren). Employees are eligible for up to 5x your earnings to a maximum of $500,000. Your spouse is eligible for 50% of your coverage amount. Coverage over the guaranteed issue requires an Evidence of Insurability form.
Employer Paid Long Term Disability
- At no cost to you, as a new hire, you are automatically enrolled in this benefit.
Aflac Voluntary Benefits
- Through Aflac you will be able to enroll in Short-term Disability, Accident, Cancer or Critical Illness coverage, more information on how these plans work are available through
Nationwide Pet Insurance
- Nationwide pet insurance helps you cover veterinary expenses so you can provide your pets with the best care possible-without worrying about the cost. PENSION
The City provides a Defined Contribution Program through Florida League of Cities; all regular full-time employees are automatically enrolled in this benefit. The City makes a 10% contribution to general employees' pension plan.
The City contributes to the Teamsters (Police), and IAFF employees' pension plan and employees contribute 1% of their salary.
Deferred Retirement -
Full-Time regular employees have the option of joining a 457 Deferred Retirement Plan in addition to the Employees' Pension Plan.
Employee Assistance -
The City recognizes that personal problems and family member problems can affect work performance and quality of life in general. In an effort to provide support and assistance to employees and dependents, the City is providing this confidential program without cost to employees. Professional consultations cover financial matters, family communications, stress, alcohol/drug problems, emotional/psychological distress and legal problems.
Vacation Leave -
The City provides annual paid vacation time off work to eligible full-time employees to allow for rest, recreation and personal activities. Vacation entitlement is based upon service credit.
Sick Leave
- Regular full-time employees accrue (8) hours per completed month paid sick leave. Sworn firefighters accrue (12) hours per completed month paid sick leave. Sworn police officers accrue (8.4) hours (equivalent to the number of hours in a scheduled work shift).
HOLIDAYS
Thanksgiving Day
The day after Thanksgiving Day
Christmas Eve
Christmas Day
New Year's Eve
New Year's Day
Memorial Day
Independence Day Labor Day
Employee Birthday**
Floating Holiday** 01
What is your highest level of education?
High School Diploma or G.E.D. Some College Associate's Degree Bachelor's Degree Master's Degree or higher
02
Please indicate your level of proficiency in working with MS Word.
Beginner Intermediate Advanced Expert No experience
03
Please indicate your level of proficiency in working with MS Excel.
Beginner Intermediate Advanced Expert No experience
04
How many years of general office or administrative experience do you have?
No experience. Less than 1 year of experience. 1 year, but less than 2 years of experience. 2 years, but less than 3 years of experience. 3 years, but less than 5 years of experience. More than 5 years of experience.
05
Do you have experience providing direct administrative support to senior management?
Yes No
06
Describe any experience with customer service you have. Put N/A if no experience. 07
Describe any bookkeeping and/or accounting experience you have. Put N/A if no experience. 08
List the types of software programs you have experience using and the tasks you performed. Required Question