State of Oregon
Office Specialist 2, Limited Duration opportunity! (Umatilla)
State of Oregon, Portland, Oregon, United States, 97204
Initial Posting Date:
09/10/2025
Application Deadline: 09/21/2025
Agency: Department of Corrections
Salary Range: $4,067 - $5,349
Position Type: Employee
Position Title: Office Specialist 2, Limited Duration opportunity! (Umatilla)
Job Description: Office Specialist 2, Limited Duration opportunity! (Umatilla) Two River Correctional Institution Oregon Department of Corrections
Are you highly organized, detail-oriented, and passionate about supporting meaningful work? We are seeking an Office Specialist 2 to join our Correctional Rehabilitation Services team at Two Rivers Correctional Institution in Umatilla, OR.
This position is a limited duration anticipated to last 12 months, though, may be extended or decreased due to business need. Internal candidates may be considered as a job rotation with their current manager's approval.
About the Job - Your Role
In this role, you will provide essential clerical and administrative support that keeps our institution running smoothly and ensures quality communication between staff, adults in custody (AICs), visitors, and the public.
As the first point of contact for many individuals, you'll answer and direct phone calls, assist with outgoing communications, and respond to first-line inquiries on behalf of staff. You'll also provide confidential support to the Correctional Rehabilitation Unit, Counseling section, and will help maintain records, manage correspondence, and complete time-sensitive administrative tasks. This position works independently much of the time but also collaborates with staff across multiple areas to keep daily operations running efficiently and effectively.
This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.
Minimum Qualifications
Two (2) years of general clerical experience that includes keyboarding, word processing, or other experience generating documents;
OR
An associate degree in any field;
OR
An equivalent combination of education and experience.
Requested Skills Strong organizational and time management skills. Excellent customer service and communication abilities, both in person and over the phone. The ability to handle sensitive or confidential information with professionalism. Flexibility to support various clerical and administrative needs across the institution. A proactive, independent approach to prioritizing and completing tasks. Application Information
In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview.
Applicants must meet the minimum qualifications on or before the job posting close date. The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans' preference immediately following your submittal. These questions are necessary to complete the application process. Please monitor both your email and Workday account for updates regarding this recruitment. As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates' qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process. Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline. Working Conditions
All institutions are tobacco free. Use of tobacco products are prohibited within the buildings or on the grounds. Work is performed in prisons housing maximum, close, medium, and minimum-security adults in custody.
Adults in custody have the potential to become angry, hostile, abusive, and aggressive increasing the risk for employees of physical injury, death and/or being taken hostage. There is an inherent responsibility to provide assistance through recall and/or reassignment during an adult in custody unrest and other emergency situations occurring at the institution.
Institution are exposed to temperature extremes and inclement weather. The incumbent may be required to perform duties outside in the inclement weather and temperature extremes. Walking long distances to get to the workstation or to perform work will be required. Most adult in custody housing units are two levels requiring the use of stairs to reach the second level.
All employees are required to use a computer for Email, word processing and related adult in custody information systems in the regular performance of their duties. Work schedule is driven by institution need to provide counseling services to AICs in accommodation of Section 41 , Article 1 of the Oregon State Constitution (previously known as Ballot Measure 17.)
Requires occasional in-state and out-of-state overnight travel.
All employees shall interact with co-workers, AICs, and the public in a professional, respectful manner. This includes refraining from any type of behavior, action or language that could be perceived as hostile, discriminatory, intimidating, violent or abusive.
On a daily basis, inherent custodial duties include control of institution keys by maintaining proper custody, use and reporting discrepancies, enforcing department and institution directives for safe and secure operations/security. Employee is responsible to prevent escapes from confinement by proper control of keys, tools, equipment, and contraband, and to document unusual incidents. This person is subject to recall to the institution in the event of an emergency and is to maintain preparedness for emergencies by reading and following the Emergency Response Plan Manual.
Maintain professional demeanor, code of ethics, and good communication to create a safe work environment. The employee in this position works in an office environment where conversations and paperwork are generated of a sensitive nature daily and must possess the ability to keep this information confidential.
Operating computer equipment and being exposed to a video screen for extended periods of time. Sitting for extended periods of time is also required. Required to work weekends and/or holidays as necessary.
Occasional stressful public contact, interacting with hostile or unruly citizens, AIC visitors or telephone callers. Occasional exposure to AICs. Usually works alone, with little or no direct supervision.
About the Department
The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.
The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.
The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.
Benefits
The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.
The State of Oregon provides a generous benefit package, which includes:
Family health, vision, and dental insurance Vacation, sick leave, and 11 paid holidays 21 days paid military leave for national guard and reserve components Optional short and long-term disability Term life insurance Fully paid retirement program Oregon Saving Growth Plan Flexible spending accounts for health and childcare And more About the Process - What to Expect
After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills. Top candidates will be referred to the hiring manager. The hiring manager will review your application and schedule interviews. Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews. Final candidates will have a background check, PREA check, and reference checks. A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay. A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team! Requirements for Employment
The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.
Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.
The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.
Under Oregon Law, qualifying veterans may apply for veterans' preference. Review our veterans' preference page for details about eligibility. Please note - if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.
The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.
Questions
If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.
Recruiter:
Stephanie Johnston, Stephanie.M.Johnston@doc.oregon.gov
Reference Number: 186967
Workday will timeout after 15 minutes of inactivity. You may lose progress on your application. Workday performs weekly maintenance Friday evenings, and the system may be down for several hours. ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States. This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice. This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.
Application Deadline: 09/21/2025
Agency: Department of Corrections
Salary Range: $4,067 - $5,349
Position Type: Employee
Position Title: Office Specialist 2, Limited Duration opportunity! (Umatilla)
Job Description: Office Specialist 2, Limited Duration opportunity! (Umatilla) Two River Correctional Institution Oregon Department of Corrections
Are you highly organized, detail-oriented, and passionate about supporting meaningful work? We are seeking an Office Specialist 2 to join our Correctional Rehabilitation Services team at Two Rivers Correctional Institution in Umatilla, OR.
This position is a limited duration anticipated to last 12 months, though, may be extended or decreased due to business need. Internal candidates may be considered as a job rotation with their current manager's approval.
About the Job - Your Role
In this role, you will provide essential clerical and administrative support that keeps our institution running smoothly and ensures quality communication between staff, adults in custody (AICs), visitors, and the public.
As the first point of contact for many individuals, you'll answer and direct phone calls, assist with outgoing communications, and respond to first-line inquiries on behalf of staff. You'll also provide confidential support to the Correctional Rehabilitation Unit, Counseling section, and will help maintain records, manage correspondence, and complete time-sensitive administrative tasks. This position works independently much of the time but also collaborates with staff across multiple areas to keep daily operations running efficiently and effectively.
This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.
Minimum Qualifications
Two (2) years of general clerical experience that includes keyboarding, word processing, or other experience generating documents;
OR
An associate degree in any field;
OR
An equivalent combination of education and experience.
Requested Skills Strong organizational and time management skills. Excellent customer service and communication abilities, both in person and over the phone. The ability to handle sensitive or confidential information with professionalism. Flexibility to support various clerical and administrative needs across the institution. A proactive, independent approach to prioritizing and completing tasks. Application Information
In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview.
Applicants must meet the minimum qualifications on or before the job posting close date. The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans' preference immediately following your submittal. These questions are necessary to complete the application process. Please monitor both your email and Workday account for updates regarding this recruitment. As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates' qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process. Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline. Working Conditions
All institutions are tobacco free. Use of tobacco products are prohibited within the buildings or on the grounds. Work is performed in prisons housing maximum, close, medium, and minimum-security adults in custody.
Adults in custody have the potential to become angry, hostile, abusive, and aggressive increasing the risk for employees of physical injury, death and/or being taken hostage. There is an inherent responsibility to provide assistance through recall and/or reassignment during an adult in custody unrest and other emergency situations occurring at the institution.
Institution are exposed to temperature extremes and inclement weather. The incumbent may be required to perform duties outside in the inclement weather and temperature extremes. Walking long distances to get to the workstation or to perform work will be required. Most adult in custody housing units are two levels requiring the use of stairs to reach the second level.
All employees are required to use a computer for Email, word processing and related adult in custody information systems in the regular performance of their duties. Work schedule is driven by institution need to provide counseling services to AICs in accommodation of Section 41 , Article 1 of the Oregon State Constitution (previously known as Ballot Measure 17.)
Requires occasional in-state and out-of-state overnight travel.
All employees shall interact with co-workers, AICs, and the public in a professional, respectful manner. This includes refraining from any type of behavior, action or language that could be perceived as hostile, discriminatory, intimidating, violent or abusive.
On a daily basis, inherent custodial duties include control of institution keys by maintaining proper custody, use and reporting discrepancies, enforcing department and institution directives for safe and secure operations/security. Employee is responsible to prevent escapes from confinement by proper control of keys, tools, equipment, and contraband, and to document unusual incidents. This person is subject to recall to the institution in the event of an emergency and is to maintain preparedness for emergencies by reading and following the Emergency Response Plan Manual.
Maintain professional demeanor, code of ethics, and good communication to create a safe work environment. The employee in this position works in an office environment where conversations and paperwork are generated of a sensitive nature daily and must possess the ability to keep this information confidential.
Operating computer equipment and being exposed to a video screen for extended periods of time. Sitting for extended periods of time is also required. Required to work weekends and/or holidays as necessary.
Occasional stressful public contact, interacting with hostile or unruly citizens, AIC visitors or telephone callers. Occasional exposure to AICs. Usually works alone, with little or no direct supervision.
About the Department
The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.
The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.
The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.
Benefits
The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.
The State of Oregon provides a generous benefit package, which includes:
Family health, vision, and dental insurance Vacation, sick leave, and 11 paid holidays 21 days paid military leave for national guard and reserve components Optional short and long-term disability Term life insurance Fully paid retirement program Oregon Saving Growth Plan Flexible spending accounts for health and childcare And more About the Process - What to Expect
After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills. Top candidates will be referred to the hiring manager. The hiring manager will review your application and schedule interviews. Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews. Final candidates will have a background check, PREA check, and reference checks. A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay. A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team! Requirements for Employment
The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.
Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.
The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.
Under Oregon Law, qualifying veterans may apply for veterans' preference. Review our veterans' preference page for details about eligibility. Please note - if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.
The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.
Questions
If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.
Recruiter:
Stephanie Johnston, Stephanie.M.Johnston@doc.oregon.gov
Reference Number: 186967
Workday will timeout after 15 minutes of inactivity. You may lose progress on your application. Workday performs weekly maintenance Friday evenings, and the system may be down for several hours. ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States. This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice. This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.