University of California, San Francisco is hiring: Administrative Assistant in S
University of California, San Francisco, San Francisco, CA, United States, 94199
Overview
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The Administrative Assistant 3 provides comprehensive administrative and operational support to the Associate Chair of Operations in the Department of Psychiatry and Behavioral Sciences. This role manages scheduling, travel coordination, reimbursements, and project tracking while also assisting with strategic initiatives, event planning, and operational services. The position requires strong organizational, communication, and problem-solving skills to ensure smooth departmental operations and effective support of leadership priorities.
Key Responsibilities
- Manage and administer a range of administrative operations for the department.
- Provide direct support to the Associate Chair of Operations, including:
- Scheduling meetings
- Coordinating travel and reimbursements
- Planning events and retreats
- Managing special projects and committees
- Support Departmental Operations By:
- Coordinating communication in collaboration with the Director of Communication
- Creating reports and communication plans
- Organizing workgroup sessions and visits
- Managing conference rooms and IT equipment
- Submitting and monitoring facilities and IT work orders
- Provide Office Administration Support, Including:
- Reception desk coverage
- Processing BearBuy orders and reimbursements
- Supporting task forces and departmental committees
- Performing other administrative duties as assigned
The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
Required Qualifications
- High school diploma and four years of related administrative experience, or equivalent education and experience
- Excellent verbal, written, and interpersonal communication skills
- Proficiency with Microsoft Office
- Strong organizational and documentation abilities with attention to detail
- Ability to work independently and in a team environment, prioritize tasks, and meet deadlines
- Strong writing and presentation skills
Preferred Qualifications
- Familiarity with UCSF systems and processes, including BearBuy, MyExpense, and TAO
- Experience managing complex calendars and projects in an academic or healthcare setting
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. We are committed to equity and to building a diverse community.
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.