Administrative Assistant Job at Indiana University in Bloomington

Overview

The Cyberinfrastructure for Network Science at Indiana University, Bloomington (IU CNS), is hiring a full-time administrative assistant to support our active research center. The administrative assistant will support an interdisciplinary team that includes software developers, data scientists, medical illustrators, biologists, and project managers. Primary responsibilities include scheduling, purchasing, arranging travel, event planning, and communications. The CNS mission is to advance research, development, teaching, and service in data mining, modeling, and visualization, with focus areas such as data visualization literacy, multi-level atlases of science and technology, mapping the human body at the single-cell level, and communicating results via data visualizations.

Responsibilities

• Provides general administrative support to the center, exercising tact and confidentiality.
• Serves as a point of contact for visitors and external collaborators.
• Schedules meetings and arranges hospitality.
• Arranges travel for faculty and staff.
• Purchases materials and supplies and tracks center expenses.
• Supports center events.
• Communicates for the Center by publicizing events, managing content for the center's website, and managing the Center's social media accounts.

General Responsibilities

• Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.
• Uses business software to prepare correspondence, reports, presentations, agendas, minutes, etc.
• Compiles data for expense and statistical reports.
• Receives, screens, and directs incoming calls, visitors, mail, and email promptly and courteously.
• Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses.
• Participates in the development and implementation of administrative standards, policies and practices for the organization.
• May perform duties related to maintaining an internal website and/or working with social media.

Note: Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

Education and Experience

• High school diploma or equivalent (such as HSED or GED)
• 2 years of relevant experience

Skills

• Excellent organizational skills
• Demonstrates ability to maintain confidential information
• Strong verbal communication and listening skills
• Demonstrates excellent judgment and decision making skills
• Ability to simultaneously handle multiple priorities
• Maintains composure under pressure

Preferred

• Excellent communications skills
• Ability to accurately track financial transactions
• Ability to be a self-starter
• Ability to focus in a fast-paced environment
• Previous experience with Indiana University systems such as KFS, Chrome River, and Buy.IU
• Demonstrates ability to express ideas clearly in written form

Additional Information

This role requires the ability to effectively communicate and operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Salary: $15.00 - $22.92 per hour

Location: Bloomington, Indiana

Typical schedule: Monday through Friday, 8:00 AM - 5:00 PM

Benefits and Employment Details

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, and other insurance options
• Base retirement plan with IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about IU benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Intermediate

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Support

This posting is scheduled to close at 11:59 pm EST on the advertised close date. It may be closed at any time at the University’s discretion but will remain open for a minimum of 5 business days. To ensure full consideration, please submit your application within 5 business days of the posted date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See IU Notice of Non-Discrimination for details.

The Annual Security and Fire Safety Report is available online. You may request a physical copy by emailing IU Public Safety or visiting IUPD.

For support or questions, please contact:

Telephone: 812-856-1234

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