Administrative Assistant Job at Apex Systems in Birmingham

Overview

Administrative Assistant role at Apex Systems. This position provides administrative and clerical support to the Revenue Accounting Leadership Team. This individual supports employees in various locations across the state. The candidate must have demonstrated professional communication and interpersonal skills, as well as the ability to manage multiple projects and priorities. Occasional travel may be required.

Responsibilities

• Provide administrative and clerical support to the Revenue Accounting Leadership Team.
• Support employees in various locations across the state.
• Collaborate, plan, coordinate, and execute corporate events/functions, and effectively communicate and coordinate with external resources and individuals.
• Work with others to build and maintain positive relationships with internal and external clients.
• Manage multiple projects and priorities.

Qualifications

Education: High School Diploma or equivalent required.

• A minimum of two (2) years of clerical/administrative/customer service experience required.

Knowledge, Skills, & Abilities

• Experience in invoice processing and expense account processing.
• Familiarity with accounting software (Oracle is a plus).
• Experience in timekeeping.
• Prior work with Southern Company or a contractor for Southern Company is a plus.
• Experience in a fast-paced environment.

Other Attributes

• Excellent time management and interpersonal skills are a must.
• Ability to prioritize tasks, work independently and under pressure with limited supervision.
• Effectively multi-task.
• Experience planning events for large groups.
• Excellent verbal and written communication skills.
• Ability and interest in learning new skills and ability to work as part of a collaborative team.

Software Proficiency

• Required: Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Desired: Advanced Excel skills (pivot tables, reports, etc.).
• Preferred: Enterprise Solutions (Maximo, MRS, Oracle).

Benefits and About Apex

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. We offer career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in awards such as ClearlyRated’s Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Apex Benefits Overview: Apex offers medical, dental, vision, life, disability, and other insurance plans, an ESPP, a 401K with company match after 12 months, an HSA, an Employee Assistance Program with up to 8 free counseling sessions, a corporate discount program, and other discounts. We provide on-demand training, certification prep, and access to courses/books/seminars after 6+ months of tenure, as well as certification discounts with associations such as CompTIA and IIBA. A dedicated Career Coach supports consultants. A Welcome Packet outlines benefits, programs, and resources available to employees.

Apex Systems is part of the Commercial Segment of ASGN Incorporated. NYSE: ASGN. Address: 4400 Cox Road, Suite 200, Glen Allen, Virginia 23060. Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, marital status, disability, veteran status, or any other characteristic protected by law. We will consider qualified applicants with criminal histories in a manner consistent with applicable law. If you require accommodation using our website for search or application, please contact our Employee Services Department at [email protected] (do not submit resumes or solicit consultants to this email address). UnitedHealthcare provides the Transparency in Coverage disclosures on behalf of Apex Systems.

Seniority level: Entry level. Employment type: Full-time. Job function: Administrative. Industries: IT Services and IT Consulting.