Administrative Assistant Job at University of Wisconsin Madison in Madison

Overview

The School of Nursing is seeking a Faculty Affairs Administrative Assistant to join our collaborative administrative services team. This role supports faculty, staff, and leadership in advancing the School's academic, research, and service missions.

Responsibilities

• Provide high-level administrative support to program leadership, contributing to strategic initiatives and day-to-day operations.
• Deliver professional and responsive customer service to faculty, staff, and committee members.
• Assist with faculty calendaring, travel coordination, and general administrative needs.
• Support faculty data management, ensuring accurate and timely documentation.
• Offer administrative support for events and meetings, with limited involvement in event implementation.
• Organize and track multiple ongoing projects, helping ensure deadlines are met and priorities are aligned.
• Provide administrative support to committees and high-level support to program leadership.

This is a great opportunity for someone who enjoys working in a fast-paced academic environment and values being part of a team that supports impactful work in nursing education and research.

Work Location and Schedule

This position is full-time, 100% FTE. It is anticipated that work will be performed in-person onsite at a designated campus work location. A remote work schedule may be considered for summer (consistent 1 day per week) and occasional remote work requests during the academic year (mid-August to mid-May) based on operational needs and supervisor approval.

Compensation and Benefits

The minimum starting salary for this position is $21 per hour. Actual salary will be negotiated based on experience and qualifications. This position offers a comprehensive benefits package, including generous paid time off, health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, see https://www.wisconsin.edu/ohrwd/benefits/download/univstaff.pdf.

Required Qualifications

• Proficiency in Microsoft Office Suite and other commonly used digital tools; ability to quickly learn new software and systems.
• Strong initiative and sound judgment, with the ability to solve problems independently and collaboratively.
• Exceptional organizational, communication, and interpersonal skills, with attention to detail and the ability to manage multiple priorities effectively.
• Commitment to providing excellent service and fostering an inclusive, respectful, and equitable environment for all.
• Professional and welcoming demeanor, with the ability to engage effectively with faculty, staff, students, community members, and prospective employees.
• Ability to work independently while contributing to a team-oriented culture, embracing collaboration and shared success.

Preferred Qualifications

• Experience working in a professional office environment, particularly in administrative support roles.
• Familiarity with arranging business travel and coordinating logistics for others.
• Experience processing reimbursements or handling financial transactions in a professional setting.
• Prior experience within the University of Wisconsin System or a similar higher education institution.
• Comfort with or exposure to tools and platforms such as Workday, Concur, Microsoft Word and Excel, Adobe Acrobat, Google Drive and Box, Zoom, MS Teams, or similar platforms.

Education

Required: HS Diploma

Preferred: Bachelor's Degree

How to Apply

Click the "Apply" button to begin the application process. Please upload the following documents: Resume and Cover Letter. Applicants should attach a cover letter and resume detailing their training and experience relating to the required and preferred qualifications. The application reviewers will rely on written materials to determine which applicants advance in the process.

Contact Information

Samantha Noordhoek, noordhoek@wisc.edu, (608) 262-0051

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information

Equal Opportunity and Diversity

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and are committed to pursuing excellence in teaching, research, outreach, and diversity. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or veteran status. For more information regarding rights and postings, visit the university’s postings.

To request a disability or pregnancy-related accommodation for any step in the hiring process, contact the Divisional Disability Representative. Employment may require a criminal background check and references for final candidates.